Published on Office of the Information Commissioner Queensland
(https://www.oic.qld.gov.au)
Information privacy officers
The Office of the Information Commissioner provides a range of information and resources, training as well as legal resource tools for Right to Information and Information Privacy Officers.
Templates and tools
- Personal information register template (XLSX, 250.65 KB) – catalogue your personal information holdings, and key information about those holdings.
- Privacy risk register template (XLSX, 214.67 KB) – record your privacy risks, the risk level and actions you will take to mitigate these risks.
- Threshold privacy assessment template (DOTX, 63.08 KB) – complete a threshold privacy assessment to inform whether a Privacy Impact Assessment is needed.
- IPP Privacy Impact Assessment report template (DOTX, 49.75 KB) – provides an example of content that is typically included in a Privacy Impact Assessment report.
Find guidelines containing templates or tools
Checklists
- What is personal information checklist – use this guide to determine if information is or is not personal information.
- Admin access checklist – assists agencies to identify information that may be suitable for administrative access, implement an administrative access scheme and monitor performance.
- Checklist for camera surveillance systems - use this checklist to satisfy yourself that your agency’s camera surveillance system meets the obligations in the Information Privacy Act 2009 (Qld).
Find guidelines containing checklists
Forms
- Report a privacy breach to OIC – use this form to notify OIC a privacy breach has occurred.
Privacy Principles - guidelines
- Application of the IP Act
- Key privacy concepts
- Contracted service providers
- Conduction workplace surveys
- Transferring personal information out of Australia
- Collection
- Achieving effective privacy and information security training
- Camera Surveillance and Privacy
- Privacy and information sharing between agencies
- Privacy and information sharing for health agencies
- Step-by-step guide to Privacy Impact Assessments
- Tips for resolving privacy complaints
Self-assessment tools
- Privacy breach self-assessment tool (DOCX, 49.21 KB) – helps agencies assess risk and determine if notification is advised.
- Privacy self-assessment guide – assists agencies to assess their practices, procedures and activities for compliance with the IP Act.
- Departments - website requirements checklist (PDF, 330.67 KB) – helps agencies meet publication scheme and disclosure log requirements, and compliance with IPPs 2 and 5 or NPPs 1 and 5.
- Agency self-assessment tool - preview version (DOCX, 109.16 KB) – assesses agency implementation of all the obligations contained in the RTI Act and IP Act.
- Maturity of information management - self-assessment (PDF, 177.72 KB) - assists government agencies to assess the maturity of their information management.
- Desktop audit tool for internal audit in agencies (XLSM, 372.12 KB) - can be used by staff to audit their agencies compliance with the requirements under the Right to Information Act 2009 (Qld) and the Information Privacy Act 2009 (Qld).
Resources
Training
OIC offer a range of training opportunities designed primarily for Queensland government agency employees and relate to understanding and applying the legislative framework.
Quatrix
A temporary secure online portal which allows the transfer of electronic files, such as documentation for external review purposes.
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