This Information Sheet is intended to assist applicants and consulted third parties to understand how the right of access in the Right to Information Act 2009 (Qld) (RTI Act) applies to documents relating to government tender processes.
The RTI Act gives people the right to apply to Queensland government agencies for access to documents. However, access to those documents may be refused if information in the documents is exempt or contrary to the public interest to release.
The Queensland government tender process has specific requirements that must be satisfied to ensure good value, a fair price, and a justifiable expenditure of public funds.
As part of the Queensland Procurement Policy1 and Contract Disclosure Guidelines, agencies must publish details about successful tenderers for projects over $10,0003. The information that must be published includes:
For contracts worth $200,000 or more, local governments must publish on their website and display in a conspicuous place in its public office:
This information must remain available for twelve months.6
You do not need to apply under the RTI Act to access publicly available information. However, if there are documents relating to a tender process which are not already available you will, in most circumstances, have to make an RTI application to access them.
You will get access to some, but are not likely to be given access to all, documents relating to government tender processes, as some documents will be exempt or contrary to the public interest to release under the RTI Act7.
The Information Commissioner has previously considered various types of tender documents and whether they will be released under the RTI Act. These are set out below, however they are not exhaustive and disclosure will depend on the circumstances.
The RTI Act requires that access be given to documents unless it is contrary to the public interest to do so. Generally, the public interest will favour disclosure of information about:
Generally, disclosure of the following types of information will be contrary to the public interest and it will usually not be provided to an applicant under the RTI Act:
In 2013, an applicant seeks access to a wholesale price list containing wholesale prices of laser fly zappers, which was given to the Department of Green in 2012 as part of its tendering process.
The Department of Green consults with the supplier of the laser fly zapper who objects to the disclosure of the wholesale price list because the information is commercially sensitive due to the novelty of the product and the small industry.
The Department of Green considers the supplier’s views, balances factors favouring disclosure and factors favouring nondisclosure and decides not to provide access to the wholesale price list, despite the information being out of date.
The government agency considered that disclosing the information would diminish the competitiveness of the supplier due to the novelty of the product and small industry. It also considered that disclosure would deter future supply of information and subsequently affect future tendering processes.
If an agency decides to release a tender document, and a third party would be concerned about its release, the agency has to consult with the third party. If the third party objects, the agency will consider it when making their final decision. If the agency decides to release documents over a third party’s objection access to the document will be deferred to allow the third party to seek a review.
Current as at: February 27, 2019