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["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Desktop audit of compliance with Right to Information Act 2009 and Information Privacy Act 2009"]
[]
[null,{"$f":"IF('1. Coversheet-complete first'!$C$15=\"\",\"Agency Name\", '1. Coversheet-complete first'!$C$15)","v":"Agency Name"}]
[]
[null,"Findings at a glance",null,"(To expand and hide this section please use the + and - symbols on the left hand next to the row number)"]
[]
[null,null,null,null,null,"Ease of access",null,"Last updated","Rating"]
[null,"RTI Page",null,null,null,{"$f":"IF('2. RTI page'!C21=\"\",\"\",'2. RTI page'!C21)","v":""},null,{"$f":"IF('2. RTI page'!$C$51=\"\",\"\",'2. RTI page'!$C$51)","v":""},{"$f":"IF('2. RTI page'!$C$52=\"\",\"\",'2. RTI page'!$C$52)","v":""}]
[null,{"$f":"IF('2. RTI page'!$C$53=\"\",\"\",'2. RTI page'!$C$53)","v":""}]
[null,"Publication Scheme",null,null,null,{"$f":"IF('3. Publication Scheme'!$C$19=\"\",\"\",'3. Publication Scheme'!$C$19)","v":""},null,{"$f":"IF('3. Publication Scheme'!$C$38=\"\",\"\",'3. Publication Scheme'!$C$38)","v":""},{"$f":"IF('3. Publication Scheme'!$C$58=\"\",\"\",'3. Publication Scheme'!$C$58)","v":""}]
[null,{"$f":"IF('3. Publication Scheme'!$C$59=\"\",\"\",'3. Publication Scheme'!$C$59)","v":""}]
[null,"Disclosure Log",null,null,null,{"$f":"IF('7. Disclosure Log'!$C$21=\"\",\"\", '7. Disclosure Log'!$C$21)","v":""},null,{"$f":"IF('7. Disclosure Log'!$C$62=\"\",\"\",'7. Disclosure Log'!$C$62)","v":""},{"$f":"IF('7. Disclosure Log'!$C$64=\"\",\"\",'7. Disclosure Log'!$C$64)","v":""}]
[null,{"$f":"IF('7. Disclosure Log'!$C$65=\"\",\"\",'7. Disclosure Log'!$C$65)","v":""}]
[null,"Open data initiatives",null,null,null,{"$f":"IF(AND('5. Open data'!$C$14=\"\",'5. Open data'!$C$18=\"\"),\"\",IF(AND('5. Open data'!$C$14='5. Open data'!$G$18,'5. Open data'!$C$18='5. Open data'!$I$18),\"None found\", IF(AND('5. Open data'!$C$14='5. Open data'!$G$14,'5. Open data'!$C$18='5. Open data'!$I$14),'5. Open data'!$I$14,IF('5. Open data'!$C$14='5. Open data'!$G$14,\"On Portal but \"&'5. Open data'!$C$18&\" on agency website\", IF('5. Open data'!$C$14='5. Open data'!$G$15, \"Mentioned on data portal but \"&'5. Open data'!$C$18&\" on agency website\", \"Not on data portal but \"&'5. Open data'!$C$18&\" on agency website\")))))","v":""},null,{"$f":"IF('5. Open data'!$C$15=\"\",\"\",'5. Open data'!$C$15)","v":""},{"$f":"IF('5. Open data'!$C$39=\"\",\"\",'5. Open data'!$C$39)","v":""}]
[null,{"$f":"IF('5. Open data'!$C$40=\"\",\"\",'5. Open data'!$C$40)","v":""}]
[null,{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,\"National Privacy Principle 1\",\"Information Privacy Principle 2\")&\" – Personal Information collection notices\"","v":"Information Privacy Principle 2 – Personal Information collection notices"},null,null,null,null,null,null,{"$f":"IF('9. General privacy'!$C$41=\"\",\"\",'9. General privacy'!$C$41)","v":""}]
[null,{"$f":"IF('9. General privacy'!$C$42=\"\",\"\",'9. General privacy'!$C$42)","v":""}]
[null,"Information Privacy Principle 5 – Discovery of the personal information held by an agency, and the use and disclosure of the information",null,null,null,{"$f":"IF('IPP5. Personal Info Holdings'!$C$24=\"\",\"\",'IPP5. Personal Info Holdings'!$C$24)","v":""},null,{"$f":"IF('IPP5. Personal Info Holdings'!$C$22=\"\",\"\",'IPP5. Personal Info Holdings'!$C$22)","v":""},{"$f":"IF('IPP5. Personal Info Holdings'!$C$25=\"\",\"\",'IPP5. Personal Info Holdings'!$C$25)","v":""}]
[null,{"$f":"IF('IPP5. Personal Info Holdings'!$C$26=\"\",\"\",'IPP5. Personal Info Holdings'!$C$26)","v":""}]
[null,"National Privacy Principle 5(2) – Discovery of the personal information held by an agency, and the use and disclosure of the information",null,null,null,{"$f":"IF('NPP5. Personal Info Holdings'!$C$26=\"\",\"\",'NPP5. Personal Info Holdings'!$C$26)","v":""},null,{"$f":"IF('NPP5. Personal Info Holdings'!$C$24=\"\",\"\",'NPP5. Personal Info Holdings'!$C$24)","v":""},{"$f":"IF('NPP5. Personal Info Holdings'!$C$27=\"\",\"\",'NPP5. Personal Info Holdings'!$C$27)","v":""}]
[null,{"$f":"IF('NPP5. Personal Info Holdings'!$C$28=\"\",\"\",'NPP5. Personal Info Holdings'!$C$28)","v":""}]
[null,"Other agency websites",null,null,null,null,null,null,{"$f":"IF('10. Other agency websites'!$C$10=\"\",\"\",'10. Other agency websites'!$C$10)","v":""}]
[null,{"$f":"IF('10. Other agency websites'!$C$11=\"\",\"\",'10. Other agency websites'!$C$11)","v":""}]
[]
[null,"Right to Information page",null,"(To expand and hide this section please use the + and - symbols on the left hand next to the row number)"]
[]
[null,{"$f":"IF('2. RTI page'!$C$52=\"\",\"RTI Page\",IF('2. RTI page'!$C$52='2. RTI page'!$S$20,'2. RTI page'!$C$52,\"RTI Page is - \"&'2. RTI page'!$C$52))","v":"RTI Page"},null,"publication scheme","disclosure log","admin access",null,"making an application"]
[null,"Information available on the RTI page includes:",null,{"$f":"IF('2. RTI page'!$C$28=\"\",\"\",'2. RTI page'!$C$28)","v":""},{"$f":"IF('2. RTI page'!$C$29=\"\",\"\",'2. RTI page'!$C$29)","v":""},{"$f":"IF('2. RTI page'!C39=\"\",\"\",\"RTI Page has: \" & '2. RTI page'!C39 & \" - \") & IF('2. RTI page'!$C$30=\"\",\"\",'2. RTI page'!$C$30 & IF('2. RTI page'!$C$40='2. RTI page'!$H$14,\" (Recommended)\",\"\"))","v":""},{"$f":"IF('2. RTI page'!$C$44=\"\",\"\",\"Overall it is: \" & '2. RTI page'!$C$44 & IF(OR('2. RTI page'!$C$39=\"\",'2. RTI page'!$C$44='2. RTI page'!$Q$20),\"\", \" (\" & '2. RTI page'!$C$42 & \")\"))","v":""},{"$f":"IF('2. RTI page'!$C$32=\"\",\"\",'2. RTI page'!$C$32)","v":""},{"$f":"IF('2. RTI page'!$C$36=\"\",\"\",'2. RTI page'!$C$36&IF(OR('2. RTI page'!$C$36='2. RTI page'!$O$19,'2. RTI page'!$C$37=\"\",'2. RTI page'!$C$37='2. RTI page'!$H$16,'2. RTI page'!$C$37='2. RTI page'!$H$17),\"\",IF('2. RTI page'!$C$37='2. RTI page'!$H$14,\" (Accurate)\",\" (Not accurate)\")))","v":""}]
[]
[null,null,null,"contacting the agency","links to application forms","RTI rights","information about the legislation","accessing information","RTI awareness"]
[null,"Information available on the RTI page includes:",null,{"$f":"IF('2. RTI page'!$C$31=\"\",\"\",'2. RTI page'!$C$31)","v":""},{"$f":"IF('2. RTI page'!$C$35=\"\",\"\",'2. RTI page'!$C$35)","v":""},{"$f":"IF('2. RTI page'!$C$24=\"\",\"\",'2. RTI page'!$C$24)","v":""},{"$f":"IF('2. RTI page'!$C$33=\"\",\"\",'2. RTI page'!$C$33)","v":""},{"$f":"IF('2. RTI page'!$C$26=\"\",\"\",'2. RTI page'!$C$26)","v":""},{"$f":"IF('2. RTI page'!$C$23=\"\",\"\",'2. RTI page'!$C$23)","v":""}]
[]
[null,"Publication Scheme",null,"(To expand and hide this section please use the + and - symbols on the left hand next to the row number)"]
[]
[null,{"$f":"IF('3. Publication Scheme'!$C$58=\"\",\"Publication Scheme\",IF('3. Publication Scheme'!$C$58='3. Publication Scheme'!$M$24,'3. Publication Scheme'!$C$58,\"Publication Scheme is - \"&'3. Publication Scheme'!$C$58))","v":"Publication Scheme"},null,"Structure","Documents placed in correct class","Terms and charges","Alternative format available on request","Complaints procedure"]
[null,null,null,{"$f":"IF('3. Publication Scheme'!$C$32='3. Publication Scheme'!$G$15,\"Well structured\",IF('3. Publication Scheme'!$C$32=\"\",\"\",IF('3. Publication Scheme'!$C$32='3. Publication Scheme'!$G$16,\"Alternative structure\",\"other\")))","v":""},{"$f":"IF('3. Publication Scheme'!$C$33=\"\",\"\",'3. Publication Scheme'!$C$33)","v":""},{"$f":"IF('3. Publication Scheme'!$C$26=\"\",\"\",'3. Publication Scheme'!$C$26)","v":""},{"$f":"IF('3. Publication Scheme'!$C$35=\"\",\"\",'3. Publication Scheme'!$C$35)","v":""},{"$f":"IF(AND('3. Publication Scheme'!$C$53=\"\",'3. Publication Scheme'!$C$54=\"\"),\"\",IF('3. Publication Scheme'!$C$54='3. Publication Scheme'!$G$15,'3. Publication Scheme'!$G$15,IF('3. Publication Scheme'!$C$53='3. Publication Scheme'!$G$15,\"General complaints page\",IF(AND('3. Publication Scheme'!$C$53='3. Publication Scheme'!$G$18,'3. Publication Scheme'!$C$54='3. Publication Scheme'!$G$18),'3. Publication Scheme'!$G$18,'3. Publication Scheme'!$G$16))))","v":""}]
[]
[null,null,null,"direct links to documents","easy to use","maintained","out of date info","broken or missing links"]
[null,null,null,{"$f":"IF('3. Publication Scheme'!$C$28=\"\",\"\",'3. Publication Scheme'!$C$28)","v":""},{"$f":"IF('3. Publication Scheme'!$C$40=\"\",\"\",'3. Publication Scheme'!$C$40)","v":""},{"$f":"IF('3. Publication Scheme'!$C$39=\"\",\"\",'3. Publication Scheme'!$C$39)","v":""},{"$f":"IF('3. Publication Scheme'!$C$36=\"\",\"\",'3. Publication Scheme'!$C$36)","v":0},{"$f":"IF('3. Publication Scheme'!$C$37=\"\",\"\",'3. Publication Scheme'!$C$37)","v":0}]
[]
[null,"Publication Scheme classes",null,"Compliance","Overall comment"]
[null,{"$f":"'3. Publication Scheme'!$B$43","v":"About us"},null,{"$f":"'3. Publication Scheme'!$C$43","v":""},{"$f":"'3. Publication Scheme'!$D$43","v":""}]
[null,{"$f":"'3. Publication Scheme'!$B$44","v":"Our services"},null,{"$f":"'3. Publication Scheme'!$C$44","v":""},{"$f":"'3. Publication Scheme'!$D$44","v":""}]
[null,{"$f":"'3. Publication Scheme'!$B$45","v":"Our finances - Budget"},null,{"$f":"'3. Publication Scheme'!$C$45","v":""},{"$f":"'3. Publication Scheme'!$D$45","v":""}]
[null,{"$f":"'3. Publication Scheme'!$B$46","v":"Our finances - Procurement"},null,{"$f":"'3. Publication Scheme'!$C$46","v":""},{"$f":"'3. Publication Scheme'!$D$46","v":""}]
[null,{"$f":"'3. Publication Scheme'!$B$47","v":"Our priorities"},null,{"$f":"'3. Publication Scheme'!$C$47","v":""},{"$f":"'3. Publication Scheme'!$D$47","v":""}]
[null,{"$f":"'3. Publication Scheme'!$B$48","v":"Our decisions"},null,{"$f":"'3. Publication Scheme'!$C$48","v":""},{"$f":"'3. Publication Scheme'!$D$48","v":""}]
[null,{"$f":"'3. Publication Scheme'!$B$49","v":"Our policies"},null,{"$f":"'3. Publication Scheme'!$C$49","v":""},{"$f":"'3. Publication Scheme'!$D$49","v":""}]
[null,{"$f":"'3. Publication Scheme'!$B$50","v":"Our lists"},null,{"$f":"'3. Publication Scheme'!$C$50","v":""},{"$f":"'3. Publication Scheme'!$D$50","v":""}]
[]
[null,"Open Data",null,null,"(To expand and hide this section please use the + and - symbols on the left hand next to the row number)"]
[]
[null,{"$f":"IF('5. Open data'!$C$39=\"\",\"Open data\",\"Open data is - \"&'5. Open data'!$C$39)","v":"Open data"},null,"Annual report information","Number of data sets identified for publication in the open data strategy","Number of data sets identified for publication in the open data strategy by the date of the review","Number of data sets published on the open data portal as at the date of the review","Of the data sets reviewed, the number with information on the data set published on the agency website","Of the data sets reviewed, the number with a link to the data set from the agency website"]
[null,"Open data strategy",null,{"$f":"IF(AND(OR('5. Open data'!C21='5. Open data'!$J$14,'5. Open data'!C21='5. Open data'!$J$16),OR('5. Open data'!C22='5. Open data'!$J$14,'5. Open data'!C22='5. Open data'!$J$16),OR('5. Open data'!C23='5. Open data'!J14,'5. Open data'!C23='5. Open data'!J16,'5. Open data'!C23='5. Open data'!J18),'5. Open data'!C24='5. Open data'!$H$14),\"Full publication\",IF(AND(OR('5. Open data'!C21='5. Open data'!$J$14,'5. Open data'!C21='5. Open data'!$J$16),OR('5. Open data'!C22='5. Open data'!$J$14,'5. Open data'!C22='5. Open data'!$J$16),OR('5. Open data'!C23='5. Open data'!J14,'5. Open data'!C23='5. Open data'!J16,'5. Open data'!C23='5. Open data'!J18)),\"Data published\",IF(OR(OR('5. Open data'!C21='5. Open data'!$J$14,'5. Open data'!C21='5. Open data'!$J$16),OR('5. Open data'!C22='5. Open data'!$J$14,'5. Open data'!C22='5. Open data'!$J$16),OR('5. Open data'!C23='5. Open data'!J14,'5. Open data'!C23='5. Open data'!J16),'5. Open data'!C24='5. Open data'!$H$14),\"Part published\",\"Not published\")))","v":"Not published"},{"$f":"IF('5. Open data'!$C$28=\"\",\"\",'5. Open data'!$C$28)","v":""},{"$f":"IF('5. Open data'!$C$29=\"\",\"\",'5. Open data'!$C$29)","v":""},{"$f":"IF('5. Open data'!$C$30=\"\",\"\",'5. Open data'!$C$30 & IF(AND(F56<>\"\",F56>0), \" (\" & TEXT(('5. Open data'!$C$30/F56),\"0%\")&\")\",\"\"))","v":""},{"$f":"IF('5. Open data'!$C$34=\"\",\"\",'5. Open data'!$C$34 & IF('5. Open data'!$C$31>0, \" (\" & TEXT(('5. Open data'!$C$34/'5. Open data'!$C$31),\"0%\")&\")\",\"\"))","v":"0"},{"$f":"IF('5. Open data'!$C$35=\"\",\"\",'5. Open data'!$C$35 & IF('5. Open data'!$C$31>0, \" (\" & TEXT(('5. Open data'!$C$35/'5. Open data'!$C$31),\"0%\")&\")\",\"\"))","v":"0"}]
[]
[null,"Disclosure Log",null,"(To expand and hide this section please use the + and - symbols on the left hand next to the row number)"]
[]
[null,{"$f":"IF('7. Disclosure Log'!$C$64=\"\",\"Disclosure Log\",IF('7. Disclosure Log'!$C$64='7. Disclosure Log'!$N$22,'7. Disclosure Log'!$C$64,\"Disclosure Log is - \"&'7. Disclosure Log'!$C$64))","v":"Disclosure Log"},null,"Number of applications with documents released","Number of documents released","Total pages on disclosure log ","Pages available by direct link ","% of released pages on disclosure log (direct link)","Applications with alternative access methods"]
[null,null,null,{"$f":"'7. Disclosure Log'!$C$30","v":0},{"$f":"'7. Disclosure Log'!$C$34","v":0},{"$f":"'7. Disclosure Log'!$C$32","v":0},{"$f":"'8. Disclosure Log Documents'!E$15","v":0},{"$f":"IF(E64=\"\",\"\",IF(E64=0,0,G61/E64))","v":0},{"$f":"'8. Disclosure Log Documents'!$C$16","v":0}]
[]
[null,"Disclosure Log",null,"Applications","Number of pages released in part or full (RTI)"]
[null,"For RTI applications finalised",null,{"$f":"'7. Disclosure Log'!$C$31","v":0},{"$f":"'7. Disclosure Log'!$C$33","v":0}]
[null,"Disclosure Log",null,{"$f":"'7. Disclosure Log'!$C$30","v":0},{"$f":"'7. Disclosure Log'!$C$32","v":0}]
[null,"Percentage released on RTI Log",null,{"$f":"IF(D64=\"\",\"\",IF(D64=0,\"\",D65/D64))","v":""},""]
[]
[null,"Compliance with Information Privacy Principles",null,null,"(To expand and hide this section please use the + and - symbols on the left hand next to the row number)"]
[]
[null,{"$f":"\"Overall, standard of online privacy material\" & IF('9. General privacy'!$C$31=\"\",\"\",\" is - \" & '9. General privacy'!$C$31)","v":"Overall, standard of online privacy material"},null,"Assessment"]
[null,null,null,{"$f":"IF('9. General privacy'!$C$14='9. General privacy'!$I$11,\"A link to privacy in the footer\", IF('9. General privacy'!$C$14='9. General privacy'!$I$12, \"A link to privacy in the footer under another term\", \"No link to privacy in the footer\"))","v":"No link to privacy in the footer"}]
[null,null,null,{"$f":"IF(AND('9. General privacy'!$C$16='9. General privacy'!$G$11,'9. General privacy'!$C$17='9. General privacy'!$G$11),\"A privacy statement and policy/plan\",IF('9. General privacy'!$C$16='9. General privacy'!$G$11,\"A privacy statement\",IF('9. General privacy'!$C$17='9. General privacy'!$G$11,\"A privacy policy/plan\",\"No privacy statement, policy or plan\")))","v":"No privacy statement, policy or plan"}]
[null,null,null,{"$f":"IF('9. General privacy'!$C$18='9. General privacy'!$G$11,\"Information on the agency's personal information policies and procedures\",\"No information on the agency's personal information policies and procedures\")","v":"No information on the agency's personal information policies and procedures"}]
[null,null,null,{"$f":"IF(AND('9. General privacy'!$C$19=\"\",'9. General privacy'!$C$20=\"\"),\"\",IF(AND(OR('9. General privacy'!$C$19='9. General privacy'!$K$16,'9. General privacy'!$C$19=\"\"),OR('9. General privacy'!$C$20='9. General privacy'!$K$16,'9. General privacy'!$C$20=\"\")),\"No information on accessing and amending personal information\",IF(OR('9. General privacy'!$C$19='9. General privacy'!$K$16,'9. General privacy'!$C$19=\"\"),\"No information on accessing individuals personal information but information on amending personal information is \"&'9. General privacy'!$C$20,IF(OR('9. General privacy'!$C$20='9. General privacy'!$K$16,'9. General privacy'!$C$20=\"\"),\"No information on accessing personal information but information on accessing individuals personal information is \"&'9. General privacy'!$C$19,\"Information on accessing personal information is \"&'9. General privacy'!$C$19&\".  Information on amending personal information is \"&'9. General privacy'!$C$20))))","v":""}]
[null,null,null,{"$f":"IF(OR('9. General privacy'!$C$21=\"\",'9. General privacy'!$C$21='9. General privacy'!$K$16),\"No process for managing privacy breaches or privacy complaints published\",IF(OR('9. General privacy'!$C$21='9. General privacy'!$K$11,'9. General privacy'!$C$21='9. General privacy'!$K$12),\"Process for managing privacy breaches and privacy complaints\",IF('9. General privacy'!$C$21='9. General privacy'!$K$13,\"General complaint handling process\",\"A mention only that there is a process for managing privacy breaches and privacy complaints\")))","v":"No process for managing privacy breaches or privacy complaints published"}]
[null,null,null,{"$f":"IF('9. General privacy'!$C$22='9. General privacy'!$G$11,\"Internet privacy statement includes information on collection via email and internet\",\"Internet Privacy Statement does not include information on collection via email and internet\")","v":"Internet Privacy Statement does not include information on collection via email and internet"}]
[null,"Overall comment",null,{"$f":"IF('9. General privacy'!$C$32=\"\",\"\",'9. General privacy'!$C$32)","v":""}]
[]
[null,{"$f":"CONCATENATE(\"Collection Notices (see \", IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,\"NPP1)\",\"IPP2)\"))","v":"Collection Notices (see IPP2)"},null,"Reviewed","Compliant","Partial","None","Individual","Global"]
[null,{"$f":"IF('IPP2. Forms Assessment'!$C$14=\"\",\"Forms\",\"Collection notices on forms were IPP2 - \" & CHAR(10) & 'IPP2. Forms Assessment'!$C$14)","v":"Forms"},null,{"$f":" 'IPP2. Forms Assessment'!$B$12","v":0},{"$f":" IF('IPP2. Forms Assessment'!C$12=\"\",\"\",'IPP2. Forms Assessment'!C$12)","v":"0"},{"$f":" IF('IPP2. Forms Assessment'!D$12=\"\",\"\",'IPP2. Forms Assessment'!D$12)","v":"0"},{"$f":" IF('IPP2. Forms Assessment'!F$12=\"\",\"\",'IPP2. Forms Assessment'!F$12)","v":"0"}]
[null,{"$f":" IF('IPP2. Forms Assessment'!$C$15=\"\",\"\",'IPP2. Forms Assessment'!$C$15)","v":""}]
[null,{"$f":" IF('NPP1. Forms Assessment'!$C$16=\"\",\"Forms\",\"Collection notices on forms were NPP1 - \" & CHAR(10) & 'NPP1. Forms Assessment'!$C$16)","v":"Forms"},null,{"$f":" 'NPP1. Forms Assessment'!$B$14","v":0},{"$f":"IF('NPP1. Forms Assessment'!C$14=\"\",\"\",'NPP1. Forms Assessment'!C$14)","v":"0"},{"$f":"IF('NPP1. Forms Assessment'!D$14=\"\",\"\",'NPP1. Forms Assessment'!D$14)","v":"0"},{"$f":"IF('NPP1. Forms Assessment'!F$14=\"\",\"\",'NPP1. Forms Assessment'!F$14)","v":"0"}]
[null,{"$f":" IF('NPP1. Forms Assessment'!$C$17=\"\",\"\",'NPP1. Forms Assessment'!$C$17)","v":""}]
[null,{"$f":"IF('IPP2-NPP1. Email Assessment'!$C$15=\"\",\"Email and webmail addresses\",\"Email and webmail addresses (\" & IF('1. Coversheet-complete first'!C19='1. Coversheet-complete first'!$G$14,\"NPP1\",\"IPP2\") & \") compliance is - \" &'IPP2-NPP1. Email Assessment'!$C$15)","v":"Email and webmail addresses"},null,{"$f":"'IPP2-NPP1. Email Assessment'!$B$13","v":0},{"$f":"IF('IPP2-NPP1. Email Assessment'!C$13=\"\",\"\",'IPP2-NPP1. Email Assessment'!C$13)","v":"0"},{"$f":"IF('IPP2-NPP1. Email Assessment'!D$13=\"\",\"\",'IPP2-NPP1. Email Assessment'!D$13)","v":"0"},{"$f":"IF('IPP2-NPP1. Email Assessment'!E$13=\"\",\"\",'IPP2-NPP1. Email Assessment'!E$13)","v":"0"},{"$f":"IF('IPP2-NPP1. Email Assessment'!F$13=\"\",\"\",'IPP2-NPP1. Email Assessment'!F$13)","v":"0"},{"$f":"IF('IPP2-NPP1. Email Assessment'!G$13=\"\",\"\",'IPP2-NPP1. Email Assessment'!G$13)","v":"0"}]
[null,{"$f":"IF('IPP2-NPP1. Email Assessment'!$C$16=\"\",\"\",'IPP2-NPP1. Email Assessment'!$C$16)","v":""}]
[]
[null,"Other agency websites",null,"(To expand and hide this section please use the + and - symbols on the left hand next to the row number)"]
[]
[null,{"$f":"\"Other agency websites\" & IF('10. Other agency websites'!$C$10=\"\",\"\",\" are - \"&'10. Other agency websites'!$C$10)","v":"Other agency websites"},null,"Is the website/s active\n","Is the agency responsible for the website/s clearly indicated","Is an agency contact provided","Right to Information' and 'Privacy' in website/s footer","How easy is it to locate information on right to information"]
[null,null,null,{"$f":"IF('10. Other agency websites'!C54=0,\"\",CONCATENATE(IF(LEFT('10. Other agency websites'!C45,1)=\"0\",\"\",'10. Other agency websites'!C45&\", \"),IF(LEFT('10. Other agency websites'!C46,1)=\"0\",\"\",'10. Other agency websites'!C46&\", \"),IF(LEFT('10. Other agency websites'!C47,1)=\"0\",\"\",'10. Other agency websites'!C47&\", \"),IF(LEFT('10. Other agency websites'!C48,1)=\"0\",\"\",'10. Other agency websites'!C48&\", \"),IF(LEFT('10. Other agency websites'!C49,1)=\"0\",\"\",'10. Other agency websites'!C49)))","v":""},{"$f":"IF('10. Other agency websites'!D54=0,\"\",CONCATENATE(IF(LEFT('10. Other agency websites'!D45,1)=\"0\",\"\",'10. Other agency websites'!D45&\", \"),IF(LEFT('10. Other agency websites'!D46,1)=\"0\",\"\",'10. Other agency websites'!D46&\", \"),IF(LEFT('10. Other agency websites'!D47,1)=\"0\",\"\",'10. Other agency websites'!D47&\", \"),IF(LEFT('10. Other agency websites'!D48,1)=\"0\",\"\",'10. Other agency websites'!D48)))","v":""},{"$f":"IF('10. Other agency websites'!E54=0,\"\",CONCATENATE(IF(LEFT('10. Other agency websites'!E45,1)=\"0\",\"\",'10. Other agency websites'!E45&\", \"),IF(LEFT('10. Other agency websites'!E46,1)=\"0\",\"\",'10. Other agency websites'!E46&\", \"),IF(LEFT('10. Other agency websites'!E47,1)=\"0\",\"\",'10. Other agency websites'!E47&\", \"),IF(LEFT('10. Other agency websites'!E48,1)=\"0\",\"\",'10. Other agency websites'!E48)))","v":""},{"$f":"IF('10. Other agency websites'!F54=0,\"\",CONCATENATE(IF(LEFT('10. Other agency websites'!F45,1)=\"0\",\"\",'10. Other agency websites'!F45&\", \"),IF(LEFT('10. Other agency websites'!F46,1)=\"0\",\"\",'10. Other agency websites'!F46&\", \"),IF(LEFT('10. Other agency websites'!F47,1)=\"0\",\"\",'10. Other agency websites'!F47&\", \"),IF(LEFT('10. Other agency websites'!F48,1)=\"0\",\"\",'10. Other agency websites'!F48&\", \"),IF(LEFT('10. Other agency websites'!F49,1)=\"0\",\"\",'10. Other agency websites'!F49&\", \"),IF(LEFT('10. Other agency websites'!F50,1)=\"0\",\"\",'10. Other agency websites'!F50)))","v":""},{"$f":"IF('10. Other agency websites'!G54=0,\"\",CONCATENATE(IF(LEFT('10. Other agency websites'!G45,1)=\"0\",\"\",'10. Other agency websites'!G45&\", \"),IF(LEFT('10. Other agency websites'!G46,1)=\"0\",\"\",'10. Other agency websites'!G46&\", \"),IF(LEFT('10. Other agency websites'!G47,1)=\"0\",\"\",'10. Other agency websites'!G47&\", \"),IF(LEFT('10. Other agency websites'!G48,1)=\"0\",\"\",'10. Other agency websites'!G48&\", \"),IF(LEFT('10. Other agency websites'!G49,1)=\"0\",\"\",'10. Other agency websites'!G49&\", \"),IF(LEFT('10. Other agency websites'!G50,1)=\"0\",\"\",'10. Other agency websites'!G50&\", \"),IF(LEFT('10. Other agency websites'!G51,1)=\"0\",\"\",'10. Other agency websites'!G51)))","v":""}]
[]
[null,null,null,"What is on the website/s regarding right to information",null,"How easy is it to locate information on Privacy",null,"What is on the website/s regarding Privacy"]
[null,null,null,{"$f":"IF('10. Other agency websites'!H54=0,\"\",CONCATENATE(IF(LEFT('10. Other agency websites'!H45,1)=\"0\",\"\",'10. Other agency websites'!H45&\", \"),IF(LEFT('10. Other agency websites'!H46,1)=\"0\",\"\",'10. Other agency websites'!H46&\", \"),IF(LEFT('10. Other agency websites'!H47,1)=\"0\",\"\",'10. Other agency websites'!H47&\", \"),IF(LEFT('10. Other agency websites'!H48,1)=\"0\",\"\",'10. Other agency websites'!H48&\", \"),IF(LEFT('10. Other agency websites'!H49,1)=\"0\",\"\",'10. Other agency websites'!H49&\", \"),IF(LEFT('10. Other agency websites'!H50,1)=\"0\",\"\",'10. Other agency websites'!H50&\", \"),IF(LEFT('10. Other agency websites'!H51,1)=\"0\",\"\",'10. Other agency websites'!H51&\", \"),IF(LEFT('10. Other agency websites'!H52,1)=\"0\",\"\",'10. Other agency websites'!H52)))","v":""},null,{"$f":"IF('10. Other agency websites'!I54=0,\"\",CONCATENATE(IF(LEFT('10. Other agency websites'!I45,1)=\"0\",\"\",'10. Other agency websites'!I45&\", \"),IF(LEFT('10. Other agency websites'!I46,1)=\"0\",\"\",'10. Other agency websites'!I46&\", \"),IF(LEFT('10. Other agency websites'!I47,1)=\"0\",\"\",'10. Other agency websites'!I47&\", \"),IF(LEFT('10. Other agency websites'!I48,1)=\"0\",\"\",'10. Other agency websites'!I48&\", \"),IF(LEFT('10. Other agency websites'!I49,1)=\"0\",\"\",'10. Other agency websites'!I49&\", \"),IF(LEFT('10. Other agency websites'!I51,1)=\"0\",\"\",'10. Other agency websites'!I51&\", \"),IF(LEFT('10. Other agency websites'!I52,1)=\"0\",\"\",'10. Other agency websites'!I52)))","v":""},null,{"$f":"IF('10. Other agency websites'!J54=0,\"\",CONCATENATE(IF(LEFT('10. Other agency websites'!J45,1)=\"0\",\"\",'10. Other agency websites'!J45&\", \"),IF(LEFT('10. Other agency websites'!J46,1)=\"0\",\"\",'10. Other agency websites'!J46&\", \"),IF(LEFT('10. Other agency websites'!J47,1)=\"0\",\"\",'10. Other agency websites'!J47&\", \"),IF(LEFT('10. Other agency websites'!J48,1)=\"0\",\"\",'10. Other agency websites'!J48&\", \"),IF(LEFT('10. Other agency websites'!J49,1)=\"0\",\"\",'10. Other agency websites'!J49&\", \"),IF(LEFT('10. Other agency websites'!J50,1)=\"0\",\"\",'10. Other agency websites'!J50&\", \"),IF(LEFT('10. Other agency websites'!J51,1)=\"0\",\"\",'10. Other agency websites'!J51&\", \"),IF(LEFT('10. Other agency websites'!J52,1)=\"0\",\"\",'10. Other agency websites'!J52)))","v":""}]
[]
[null,"Electronic Audit",null,"(To expand and hide this section please use the + and - symbols on the left hand next to the row number)"]
[]
[null,"Accuracy of agency self assessment:",null,"Accurate","Overstated","Understated","Unknown"]
[null,null,null,{"$f":"'Electronic Audit'!$D$81","v":"0 (0%)"},{"$f":"'Electronic Audit'!$F$81","v":"0 (0%)"},{"$f":"'Electronic Audit'!$G$81","v":"0 (0%)"},{"$f":"'Electronic Audit'!$H$81","v":"37 (100%)"}]
[null,"Comment",null,{"$f":"IF('Electronic Audit'!$D$74=\"\",\"\",'Electronic Audit'!$D$74)","v":""}]
[]
[null,"Other issues",null,"(To expand and hide this section please use the + and - symbols on the left hand next to the row number)"]
[]
[null,null,null,"Other issues identified","Comment"]
[null,"RTI Page",null,{"$f":"IF('2. RTI page'!C46=\"\",\"\",'2. RTI page'!C46)","v":""},{"$f":"IF('2. RTI page'!D46=\"\",\"\",'2. RTI page'!D46)","v":""}]
[null,"Publication Scheme",null,{"$f":"IF('3. Publication Scheme'!$C$56=\"\",\"\",'3. Publication Scheme'!$C$56)","v":""},{"$f":"IF('3. Publication Scheme'!$D$56=\"\",\"\",'3. Publication Scheme'!$D$56)","v":""}]
[null,"Open data initiatives",null,{"$f":"IF('5. Open data'!C37=\"\",\"\",'5. Open data'!C37)","v":""},{"$f":"IF('5. Open data'!D37=\"\",\"\",'5. Open data'!D37)","v":""}]
[null,"Disclosure Log",null,{"$f":"IF('7. Disclosure Log'!$C$60=\"\",\"\", '7. Disclosure Log'!$C$60)","v":""},{"$f":"IF('7. Disclosure Log'!$D$60=\"\",\"\", '7. Disclosure Log'!$D$60)","v":""}]
[null,"General Privacy",null,{"$f":"IF('9. General privacy'!C26=\"\",\"\",'9. General privacy'!C26)","v":""},{"$f":"IF('9. General privacy'!D26=\"\",\"\",'9. General privacy'!D26)","v":""}]
[null,"Information Privacy Principle 2 – Personal Information collection notices on forms",null,{"$f":"IF('IPP2. Forms Assessment'!C16=\"\",\"\",'IPP2. Forms Assessment'!C16)","v":""},{"$f":"IF('IPP2. Forms Assessment'!D16=\"\",\"\",'IPP2. Forms Assessment'!D16)","v":""}]
[null,"Information Privacy Principle 2 – Personal Information collection notices for email contacts",null,{"$f":"IF('IPP2-NPP1. Email Assessment'!$C$17=\"\",\"\",'IPP2-NPP1. Email Assessment'!$C$17)","v":""},{"$f":"IF('IPP2-NPP1. Email Assessment'!$D$17=\"\",\"\",'IPP2-NPP1. Email Assessment'!$D$17)","v":""}]
[null,"Information Privacy Principle 5 – Discovery of the personal information held by an agency, and the use and disclosure of the information",null,{"$f":"IF('IPP5. Personal Info Holdings'!$C$18=\"\",\"\",'IPP5. Personal Info Holdings'!$C$18)","v":""},{"$f":"IF('IPP5. Personal Info Holdings'!$D$18=\"\",\"\",'IPP5. Personal Info Holdings'!$D$18)","v":""}]
[null,"National Privacy Principle 1 – Personal Information collection notices on forms",null,{"$f":"IF('NPP1. Forms Assessment'!$C$18=\"\",\"\",'NPP1. Forms Assessment'!$C$18)","v":""},{"$f":"IF('NPP1. Forms Assessment'!$D$18=\"\",\"\",'NPP1. Forms Assessment'!$D$18)","v":""}]
[null,"National Privacy Principle 1 – Personal Information collection notices for email contacts",null,{"$f":"IF('IPP2-NPP1. Email Assessment'!$C$17=\"\",\"\",'IPP2-NPP1. Email Assessment'!$C$17)","v":""},{"$f":"IF('IPP2-NPP1. Email Assessment'!$D$17=\"\",\"\",'IPP2-NPP1. Email Assessment'!$D$17)","v":""}]
[null,"National Privacy Principle 5(2) – Discovery of the personal information held by an agency, and the use and disclosure of the information",null,{"$f":"IF('NPP5. Personal Info Holdings'!$C$20=\"\",\"\",'NPP5. Personal Info Holdings'!$C$20)","v":""},{"$f":"IF('NPP5. Personal Info Holdings'!$D$20=\"\",\"\",'NPP5. Personal Info Holdings'!$D$20)","v":""}]
[null,"Other agency websites",null,{"$f":"IF('10. Other agency websites'!C12=\"\",\"\",'10. Other agency websites'!C12)","v":""},{"$f":"IF('10. Other agency websites'!D12=\"\",\"\",'10. Other agency websites'!D12)","v":""}]

{"sheet":"Introduction","index":1,"n_rows":38,"n_cols":4,"rows_kept":38,"cut":false,"hidden":false,"merged":[[16,1,16,3],[17,1,17,3],[34,2,34,3],[35,1,35,3],[25,2,25,3],[31,1,31,3],[30,1,30,3],[26,2,26,3],[28,1,28,3],[18,1,18,3],[6,1,6,3],[13,1,13,3],[37,1,37,2],[32,1,32,2],[24,2,24,3],[9,1,9,3],[10,1,10,3],[14,1,14,3],[15,1,15,3],[20,1,20,3],[23,2,23,3],[29,1,29,3],[11,1,11,3],[12,1,12,3],[21,2,21,3],[22,2,22,3]]}
[]
[]
[]
[]
[]
[]
[null,"Welcome to the Right to Information Act 2009 (Qld) and Information Privacy Act 2009 (Qld) Desktop Audit"]
[]
[null,"Notes on completing the desktop audit"]
[null,"This spreadsheet is a tool for auditors to help the auditor check how well an agency is complying with some of the agency's obligations under the Right to Information Act 2009 (Qld) (RTI Act) and Information Privacy Act 2009 (Qld) (IP Act)."]
[null,"The spreadsheet supports a 'desktop audit', where an auditor looks at an agency's website (from their own desktop) to check whether or not the website complies with the legislation and any associated guidelines.  "]
[null,"The Right to Information reforms aim to make access to documents held by public agencies easier.  Agencies are expected to provide administrative access to the maximum extent possible so that citizens do not have to resort to making an application under the Right to Information Act 2009 (Qld) or Information Privacy Act 2009 (Qld) in order to obtain information."]
[null,"Under the Right to Information Act 2009 (Qld) agencies must also comply with any guidelines about publication schemes and disclosure logs published by the Minister on the Minister's website.  The Minister has published the Ministerial Guidelines: 'Operation of Publication Schemes and Disclosure Logs (February 2013)'."]
[null,"In addition the Information Privacy Act 2009 (Qld) places a legal obligation on Queensland government agencies for how agencies may and must handle personal information.  This audit checks compliance against the relevant Information Privacy Principles or National Privacy Principles."]
[]
[null,"This desktop audit examines agency compliance with these requirements from the perspective of a member of the public.  The audit can be completed looking at publicly available information."]
[null,"This desktop audit can be completed as a single process or can be completed in sections.  For instance the publication scheme, disclosure log, privacy principle and reviews sections are independent."]
[null,"The desktop audit is completed by working through the worksheets in order.  The spreadsheet will automatically calculate results and generate a summary report at the front of this workbook."]
[null,"The desktop audit includes standard guidelines for assessing the compliance ratings for a range of items.  The rating for the item might vary from this standard for another reason – if so – the variation and the reason for the variant rating must be described in the comments.  "]
[]
[null,"The cells in this workbook are colour coded to assist you in completing the desktop audit.  The following colour scheme is used:"]
[null,"Data entry","Please enter your answers and comments into the yellow fields.  Some fields require a selection from a drop down box or a specific type of input eg a number or date.  The spreadsheet will inform you if only a limited range of options is available for entry. Where the options have been limited (for example, to a 'Yes' / 'No' option), clicking in the cell will bring up a drop down menu arrow. Click on the arrow, and you will get the menu so that you can click on the correct option.  Where the option of 'Other' is provided it is expected to be used only in exceptional circumstances."]
[null,"Auto calculate","Fields that are automatically completed based on previous input into the workbook are coloured white. DO NOT ENTER DATA INTO THESE FIELDS."]
[null,"Notes and instructions","Green fields include background information, instructions and explanatory notes on completing this desktop audit."]
[null,"Items","Assessment items or questions for the auditor to answer by obtaining evidence from the agency's website or by assessing the evidence."]
[null,"Headings","Headings."]
[null,"Hyperlinks","Fields that are underlined provide hyperlinks to other sections in this workbook or to source documents referenced by the desktop audit."]
[]
[null,"The Office of the Information Commissioner has supplied this tool to assist agencies in assessing their compliance with the Right to Information Act 2009 (Qld) and the Information Privacy Act 2009 (Qld).  This spreadsheet is for information only to assist the auditor in forming an opinion about agency compliance.  The findings noted in the spreadsheet do not by themselves indicate whether or not the agency complies with the legislation or guidelines."]
[null,"The Office of the Information Commissioner will continue to audit agencies.  The results of individual agency audits and the agency response to the recommendations will be included in the annual aggregate report by the Office to Parliament."]
[null,"This spreadsheet includes a range of macros to support included functionality.  To enable the automatic functionality of this spreadsheet to operate, macros must be enabled.  If the auditor wishes the spreadsheet to work properly, it is important NOT to change certain features.  The macros are designed to operate on the given worksheets so DO NOT rename the worksheets OR delete any worksheets OR add or remove cells.  If this workbook is customised the associated macros will need to be updated or removed or this spreadsheet will not operate correctly.  The Office of the Information Commissioner DOES NOT PROVIDE TECHNICAL SUPPORT FOR THIS SPREADSHEET.  Agencies can acquire a new copy of the tool by downloading it from the OIC website or by using the feedback link provided below. "]
[]
[null,"If you have any comments or suggestions on this document, please submit them to:",null,"feedback@oic.qld.gov.au"]
[]
[null,null,"This spreadsheet is licensed under a Creative Commons - Attribution Non Commercial 3.0 Unported License.  People reading or using this spreadsheet may do so in accordance with the following condition: Attribution (BY), requiring attribution to the original author."]
[null,"© Office of the Information Commissioner 2015"]
[]
[null,"Click here to move to the start of the Desktop Audit",null,"Click here to get a list of worksheets and go quickly to another worksheet"]

{"sheet":"1. Coversheet-complete first","index":2,"n_rows":73,"n_cols":12,"rows_kept":73,"cut":false,"hidden":false,"merged":[[50,2,50,3],[51,2,51,3],[5,1,5,3],[6,1,6,3],[7,1,7,3],[31,1,31,3],[29,1,29,3],[0,0,0,2],[9,1,9,2],[10,1,10,2],[11,1,11,2],[12,1,13,2]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Access to Right to Information 2009 and Information Privacy Act 2009 Desktop Audit"]
[]
[null,"Notes on completing the desktop audit"]
[null,"This worksheet is to enable tracking of the specific audit and to provide a couple of required configuration items, the privacy principles and whether your agency has completed an electronic audit."]
[]
[null,"Yellow cells indicate that user input is required, either information, an assessment or a comment.  Comments are not required in every field.  Some fields require a selection from a drop down box or a specific type of input eg a number or date.  The spreadsheet will inform you if only a limited range of options is available for entry."]
[]
[]
[null,"Right to Information & Information Privacy",null,null,null,"Entity Type"]
[null,"Desktop Audit Coversheet",null,"Notes to assist auditor to use this spreadsheet",null,null,"Privacy Principles","Options"]
[null,null,null,null,null,"Department","IPPs","Yes",null,null," "]
[null,null,null,null,null,"Ministerial Office","NPPs (Health agency)","No",null,null,null,"   "]
[null,"Name of audit",null,"A unique name will assist your organisation to track this audit.  You can use whatever name you want to use.",null,"Local Government","N/A",null,null,null,null,"   "]
[null,"Audit number",null,"A unique reference number will assist your organisation to track this audit.  You can use whatever number you want to use.",null,"Government owned corporation",null,null,null,null,null,"   "]
[null,"Entities included in audit",null,"This audit may cover the just the main agency, or it may cover multiple agencies which have an arrangement, for instance under s21(2) of the RTI Act to be covered by the main agency website and/or publication scheme.  This cell allows for a listing of the agencies covered by the audit.  If more than one publication scheme, disclosure log or website is to be reviewed copy this spreadsheet and complete the relevant sections separately for each website, publication scheme and/or disclosure log.",null,"University or TAFE"]
[null,"Type of agency audited",null,"Some requirements only apply to certain types of agencies.  To enable the audit to be modified to match the agency being reviewed please select whether the agency being reviewed is a department, local council, Government owned corporation or other agency.\nIf you leave this field blank the desktop audit tool will show all the questions for the different agency types and thus some questions may be asked more than once.",null,"Hospital and Health Service"]
[null,"Privacy principles",null,"Select whether the State Information Privacy Principles (IPPs) or National Privacy Principles (NPPs) apply to the agency.  The National Privacy Principles only apply to health agencies.  Neither privacy principles apply to Government owned corporations.",null,"Other agency",null,null,null,null,null,"   "]
[null,"Has your agency completed the 2013 electronic audit",null,"Has your agency completed and submitted an electronic audit to the Information Commissioner?  If so, enter the agency's latest responses from the electronic audit into Worksheet 'Electronic Audit' and the spreadsheet will automatically compare your desktop audit findings against the entered results of the 2013 self assessment.",null,null,null,null,null,null,null,"   "]
[null,null,null,"Click here to configure the workbook to match your agency type and with the correct privacy questions for your agency.  It will also show or hide the electronic audit worksheets depending on whether your agency has completed the electronic audit.  If you can not run macros you will need to enable them for this spreadsheet.  Otherwise skip questions and sections marked as not applicable to your agency."]
[null,"Website home page",null,"Enter your agency's primary web address and use it as a quick link from this worksheet. For example: www.myagency.qld.gov.au\nThis workbook reviews the primary website for full compliance and at the end of the audit additional web sites can be scanned for general compliance.",null,null,null,null,null,null,null,"   "]
[null,"Website designer",null,"Where known enter the company who designed the website.",null,null,null,null,null,null,null,"   "]
[null,null,null,"Click here to configure the workbook with the agency website home page.  It will be placed at the top right of each page."]
[null,"Key agency contacts",null,"List key contacts within your agency who assist with this audit.  Aspects of the audit may benefit from discussion with the officer within the agency who has day to day responsibility for right to information, information privacy, publication schemes or disclosure logs.  Enter the names and contact details of contact officers as a ready reference from this worksheet, and if necessary, as a record for future reference as to the source of information relied upon in the audit.",null,null,null,null,null,null,null," "]
[null,"Audit officer/s",null,"The name of the officer conducting the audit."]
[null,"Audit start date",null,"Websites can change rapidly so it is important to record a start and completion date for the audit."]
[null,"Audit completed",null,"OIC recommends that desktop audits are completed within a four week period."]
[]
[null,"The rest of this worksheet is optional, to be used as a running sheet to manage the audit process, by tracking the dates when audit events have occurred. \nIf ready to start, click on the link to start the desktop audit."]
[]
[null,"Start desktop audit"]
[]
[null,null,"Internal Governance and Process Control"]
[]
[null,"Date provided for comment",null,"Optional.  Decide whether a section of this audit would be better completed by a different staff member.  For example, a sample of forms might be sent to a Privacy expert for comment on the adequacy of collection notices on the forms, as required by IPP2.  If information has been sent to another officer or business unit for comment, note here the date that the information was sent. "]
[null,"Date response received",null,"Date any comment received back by the audit officer."]
[null,"Responding officer",null,"The name of officer providing comment."]
[]
[null,"Draft written report completed",null,"If written report to be prepared, date draft written report completed."]
[]
[null,"Quality assurance officer",null,"The name of the officer completing quality assurance checks."]
[null,"Quality assurance date"]
[]
[null,"Draft report submitted to manager",null,"Date draft report submitted to audit supervisor or manager."]
[null,"Report submitted to management",null,"Date report submitted by audit team to agency management."]
[]
[null,"Response received from management",null,"If recommendations were made, was there a response from agency management to the recommendations?"]
[null,"Date of management response",null,"If there was an agency response, what was the date of the response?"]
[]
[null,null,"If implementation of recommendations is to be monitored"]
[null,null,"It is important to monitor the implementation of recommendations to ensure they are appropriately actioned.  It is important to ensure that changes made as the result of recommendations address the issues identified."]
[null,null,"List of recommendations","Progress notes"]
[null,1]
[null,2]
[null,3]
[null,4]
[null,5]
[null,6]
[null,7]
[null,8]
[null,9]
[null,10]
[null,11]
[null,12]
[null,13]
[null,14]
[null,15]
[null,16]
[null,17]
[null,18]
[null,19]
[null,20]

{"sheet":"2. RTI page","index":3,"n_rows":54,"n_cols":19,"rows_kept":54,"cut":false,"hidden":false,"merged":[[37,1,37,4],[21,1,21,4],[15,1,15,4],[0,0,0,2],[53,1,53,4],[6,1,6,4],[8,1,8,4],[9,1,9,4],[14,1,14,4],[52,2,52,3],[10,1,10,4],[26,4,31,4],[26,1,26,3],[33,1,33,4],[46,1,46,4],[44,1,44,4],[51,2,51,3],[51,4,52,4],[5,1,5,4]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Access to Right to Information Audit"]
[]
[null,"Notes on completing this worksheet"]
[null,"Agencies are expected to provide information to the public on how they can access agency information and their right to information.  An agency may have one or more web pages on the agencies' website that provides this information, these pages are considered their 'Right to Information page/s'."]
[null,"Use this worksheet to evaluate your agency's Right to Information web page against the Ministerial Guidelines - Operation of Publication Schemes and Disclosure Logs requirements made under section 21 of the RTI Act."]
[null,"It has been designed to assist a person to evaluate the ease of access and content of Right to Information web pages."]
[null,"The auditor should check the agency website as if he or she was a member of the general public accessing the site through the internet."]
[null,"If the agency does not have any Right to Information pages fill in the first cell only and then move to '3. Publication Scheme' page."]
[null,"List any issues with missing information, broken and missing links and out of date or inaccurate information on the '11. Website Issues' page."]
[]
[null,null,"Assessment","Comment","Notes to assist auditor to complete this sheet",null,"RTI Webpage","Options","Options 2","Footer","Ease of access","Access methods","Forms","Admin Access","Formal Application","Admin Access ease of access","AA - Overall Compliance","Alternative access","RTI - Overall Compliance"]
[null,"Does agency website have Right to Information page/s",null,null,null,null,"Yes","Yes","Yes","Yes","Front page","On page","Both","Detailed information","Detailed information","Easy to find","Well managed","On contact","Well managed"]
[null,"Move to '3. Publication Scheme' if the agency does not have any Right to Information pages",null,null,null,null,"Mentioned","No","No","Other term","Easy to find","Direct link","Access only","Some information","Some information","Difficult to find","Compliant","Other languages","Compliant"]
[null,"Ease of access to the Right to Information page/s",null,null,null,null,"No","N/A","Other","No","Difficult to find","Indirect link","Amendment only","Link to form/s only","Link to forms only","Search required","In progress","Screen reader","In progress"]
[null,"Is the link to Right to Information readily identifiable from Agency website home page",null,null,"Check home page for a link to the Right to Information page.  The link could be placed under a menu such as 'About Us' or 'Publications'.",null,"Other","Other",null,"N/A","Search required","Elsewhere on website","Link to SSQ RTI page","Contact details only","Mentioned","None found","Limited progress","Hearing impairment","Limited progress"]
[null,"Is a link to 'Right to Information' available in the footer",null,null,"Requirement of CUE 3.0 (Consistent User Experience) Standard which is mandatory for agencies to which the Financial Accountability Act 2009 applies, for example, departments, universities and statutory authorities.  Local governments are not included. To ensure accessibility to the RTI webpage all agencies should consider providing a link to RTI in the website footer.",null,null,null,null,"Other","None found","Mentioned","Neither","Mentioned","None","Other","Negligible","Other access","Negligible"]
[null,"Was a search engine required to locate the Right to Information page",null,null,"If the Right to Information page can not be located without inside agency knowledge of its location use the website search field to try and locate the page.  Search under terms such as 'Right to Information'.",null,null,null,null,null,"Other","No","Other","None","Other",null,"None","None","Non-compliant"]
[null,"Right to Information page is how many clicks from agency home page",null,null,"Guide: How many clicks does it take to navigate from the home page to the Right to Information (RTI) page?\n1 = looking at home page with no mouse movement, can click on 'RTI' button or selection from home page\n2 = from home page, mouse hovering over or mouse click on a tab or menu option brings up a menu with 'RTI' as an option  \n3 = from selected menu at Step 2, mouse hovering over or mouse click on a tab or menu option brings up a menu with 'RTI' as an option  \netc",null,null,null,null,null,null,"Other",null,"Other",null,null,"Other","Other","No RTI page"]
[null,"Overall, is Agency Right to Information Page easily accessed",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Reset options"]
[null,"Content of the Right to Information page/s"]
[null,"Is there text explaining Right to Information",null,null,"It is best practice to provide information on what Right to Information is.  An example of text which could be included in Right to Information page:\n\n'Right to Information is the Queensland Government's approach to giving the community greater access to information. We are committed to provide access to information held by the government, unless on balance it is contrary to the public interest to provide that information.\n\nThe Right to Information Act 2009 and Information Privacy Act 2009 came into effect on 1 July 2009, replacing the Freedom of Information Act 1992.\n\nRight to Information reforms aim to make more information available, provide equal access to information across all sectors of the community, and provide appropriate protection for individuals' privacy.'"]
[null,"Does the agency website make the public aware of their Right to Information rights",null,null,"Right to request any information held by agency (except documents to which the Act does not apply).  Right to request documents containing individuals own personal information, which are free (except access charge).  Right to amend personal information if inaccurate, incomplete, out of date or misleading."]
[null,"Is a link to the government gateway on Right to Information provided",null,null,"Government gateway link to be included in Right to Information page:\nwww.qld.gov.au/righttoinformation"]
[null,"Is there a section along the lines of 'How do I access information?'"]
[null,"Each of these options for access to information should be listed:",null,null,"These options are not required to be included in any specific order.  Information can be provided:\nOn page - this information is included as part of the RTI Page\nDirect link - this information is available by a direct link on the RTI Page\nIndirect link - the user can follow links from the RTI Page to the information\nElsewhere on website - this information is included on the website but is not linked from the RTI Page\nMentioned - access of this type is mentioned but no information is given\nNo - the agency does not provide any information on this method of access."]
[null,"- Publication scheme"]
[null,"- Disclosure log"]
[null,"- Administrative access processes"]
[null,"- Contacting the agency for further information"]
[null,"- Making a formal application under the Right to Information Act 2009 or Information Privacy Act 2009"]
[null,"Is information on the Right to Information Act 2009 or Information Privacy Act 2009 provided",null,null,"It is best practice that agencies provide information on the relevant legislation.  Check for a mention of the legislation and whether a link to the legislation is provided."]
[null,"Information on formal applications"]
[null,"Are links to forms for making access and amendment applications provided",null,null,"Links should be provided to forms for access and amendment of information. The whole of government forms are available from:\n\nRight to Information and Information Privacy Access Application form (via one of the following options):\nhttps://www.smartservice.qld.gov.au/services/information-requests/home.action\nhttp://www.rti.qld.gov.au/__data/assets/pdf_file/0005/133277/RTI-Access-App-form.pdf\n\nPersonal Details Amendment Form:\nhttp://www.rti.qld.gov.au/__data/assets/pdf_file/0009/97335/attachment-4-approved-form-2ip_s.FH11.PDF"]
[null,"What information on making a formal application is available",null,null,"Check that information is provided on the process, cost, timeframes, review rights and processing period."]
[null,"Is the information provided on making a formal application accurate",null,null,"Check that the information provided is all accurate."]
[null,"Information on administrative access"]
[null,"What information on administrative access schemes is available on the RTI page",null,null,"See section 19 of the Right to Information Act for the legislative provision about administrative access."]
[null,"Are potential applicants recommended to consider using existing administrative access schemes, where available, before lodging an RTI application"]
[null,"Are links provided to formal administrative access schemes",null,null,"Where an agency has one or more formal administrative access schemes a link should be provided from the Right to Information page to information on how to access each scheme ie application forms or contact details."]
[null,"What information on administrative access schemes is available on the agency website",null,null,"See section 19 of the Right to Information Act for the legislative provision about administrative access."]
[null,"Overall how easily was information on administrative access arrangements accessed"]
[null,"Overall assessment of information on administrative access",null,null,"Well managed - Arrangements are visible and show examples of either broad or innovative application of the legislative principles\nCompliant - Arrangements are visible with only minor issues if any\nIn progress - Information on administrative access arrangements exists but is missing significant information or links\nLimited progress - some information on administrative access available\nNegligible - negligible information available\nNone - No identifiable information on administrative access arrangements was located on the agency website"]
[null,"Make a note of any issues identified with the provided information"]
[null,"Were there any other issues identified with the provided information",null,null,"The desktop audit is not designed for performing a thorough evaluation of the quality, completeness and currentness of information provided on the agency website.  In this regard this question relates to a quick scan of the information provided.\nFor instance does the Right to Information page reference out of date legislation or standards i.e. Freedom of Information Act or IS42."]
[null,"Overall assessment"]
[null,"Does the website provide alternative access methods for information",null,null,"Examples include other languages, facilities for access addressing visual or hearing impairments and personal contact. "]
[null,"Is the website design easy to use",null,null,"Factors to consider is whether information provided is well organised, reviewed quarterly / up to date and information rich."]
[null,"Does the Right to Information page promote that the formal application process is the last resort",null,null,"Are users of the website encouraged to check for information through existing access methods including the agency website, publication scheme, administrative access schemes, disclosure log, direct contact with the agency ahead of making a formal application under the Right to Information or Information Privacy Act."]
[null,"When was the Right to Information pages last reviewed and updated",null,null,"Date is date that entry page to Right to Information web pages was updated.  Individual pages may have been updated at different dates, and sometimes more recently.\nThis item is designed to assist with evaluating whether the information on the website regarding Right to Information is maintained and up to date.  If the date is unable to be determined please enter 'Unknown'."]
[null,"Overall, is Right to Information Page compliant",{"$f":"IF($C$14=$G$16,$S$20,\"\")","v":""},null,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - RTI page exists but is missing significant information or has major issues\nLimited progress - RTI page exists and has some information\nNegligible - RTI page exists but has negligible information and documents\nNon-compliant - non-compliances so significant that the RTI page is materially non-compliant\nNo RTI page - No identifiable RTI page was located on the agency website"]
[null,"Overall comment"]
[null,"Move to '3. Publication Scheme' next"]

{"sheet":"3. Publication Scheme","index":4,"n_rows":60,"n_cols":13,"rows_kept":60,"cut":false,"hidden":false,"merged":[[0,0,0,2],[10,1,10,4],[5,1,5,4],[6,1,6,4],[8,1,8,4],[7,2,7,4],[9,1,9,4],[14,1,14,4],[58,2,58,3],[51,1,51,4],[56,1,56,4],[40,1,40,4],[19,1,19,4],[22,1,22,4],[54,1,54,4],[57,2,57,3],[57,4,58,4],[26,1,26,4],[59,1,59,4],[15,1,15,4],[23,1,23,4],[41,1,41,4],[42,3,42,4],[43,3,43,4],[44,3,44,4],[45,3,45,4],[46,3,46,4],[47,3,47,4],[48,3,48,4],[49,3,49,4]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Publication Scheme Desktop Audit"]
[]
[null,"Notes on completing this worksheet"]
[null,"Under the Right to Information Act 2009 (RTI Act), agencies are required to publish a publication scheme as part of their websites. A publication scheme shows what information the agency routinely makes available and how the information can be accessed."]
[null,"These worksheets provide an evaluation of the agency's Publication Scheme against the requirements in the RTI Act and the Ministerial Guideline 'Operation of Publication Schemes and Disclosure Logs' from the Department of the Premier and Cabinet made under section 21 of the RTI Act."]
[null,"The Ministerial Guideline is available here:","Ministerial Guideline 'Operation of Publication Schemes and Disclosure Logs'"]
[null,"These worksheets have been designed to assist a person to evaluate the ease of access and general content of Publication Scheme web pages."]
[null,"The Auditor should check the agency website as if he or she was a member of the general public accessing the site through the internet."]
[null,"If the agency does not have a Publication Scheme fill in the first cell only and then move to the '5. Open data' page."]
[]
[null,null,"Assessment","Comment","Notes to assist auditor to complete this sheet"]
[null,"Does the Agency maintain a Publication Scheme on their Website",null,null,"Maintained by another agency refers to when a different agency maintains the publication scheme on behalf of the agency being reviewed under section 21 of the RTI Act.",null,"Options","Options 2","Pub Scheme","Ease of access","Linked directly","Alternative formats","Overall Compliance"]
[null,"Move to '5. Open data' if the agency does not have a Publication Scheme",null,null,null,null,"Yes","Yes","Yes","Easy to find","Yes","Multiple formats available","Well managed"]
[null,"Ease of access to the Publication Scheme",null,null,null,null,"No","No","Maintained by another agency","Difficult to find","Mostly","Multiple formats annual report only (eg)","Compliant"]
[null,"Number of clicks to Publication Scheme from Agency Home Page",null,null,"Guide: How many clicks does it take to navigate from the home page to the Publication Scheme?\n1 = looking at home page with no mouse movement, can click on 'Publication Scheme' button or selection from home page\n2 = from home page, mouse hovering over or mouse click on a tab or menu option brings up a menu with 'Publication Scheme' as an option  \n3 = from selected menu at Step 2, mouse hovering over or mouse click on a tab or menu option brings up a menu with 'Publication Scheme' as an option  \netc",null,"N/A","Other","Mentioned","Search required","Sometimes","Single format only","In progress"]
[null,"Was a Search Engine required to locate the Publication Scheme",null,null,"Accessibility guide: Check if the Publication Scheme is accessible from the home page without inside agency knowledge of its location.  If it can not be located, enter 'Publication Scheme' in the search field to try and locate the page.",null,"Other",null,"No","None found","No","N/A","Limited progress"]
[null,"Overall, is Agency Publication Scheme easily accessed",null,null,null,null,null,null,"Other","Other","Other","Other","Negligible"]
[null,"If the publication scheme is maintained by another agency",null,null,null,null,null,null,null,null,null,null,"Non-compliant"]
[null,"Does the agency website provide clear advice as to how to access the publication scheme",{"$f":"IF($C$14<>$I$16,$G$17,\"\")","v":"N/A"},null,"This could include a direct link to where the publication scheme is maintained on the other agencies website.",null,null,null,null,null,null,null,"No publication scheme"]
[null,"Does the agency maintaining the publication scheme clearly indicate the content which relates to the reviewed agency",{"$f":"IF($C$14<>$I$16,$G$17,\"\")","v":"N/A"}]
[null,"Move to '5. Open data' if the agency does not maintain their own Publication Scheme"]
[null,"Layout and content of the Publication Scheme"]
[null,"Is information provided to describe the purpose and use of the publication scheme",null,null,"Text that could be used to introduce the publication scheme:\n\nOur publication scheme describes and categorises information routinely available. It has been developed to give the community greater access to information held by government. Information is grouped and accessible through seven classes:\n  About us\n    Who we are and what we do\n  Our services\n    Services we offer\n  Our finances\n    What we spend and how we spend it\n  Our priorities\n    What our priorities are and how we are doing\n  Our decisions\n    How we make decisions\n  Our policies\n    Our policies and procedures\n  Our lists\n    Lists and registers"]
[null,"Are the terms on which information is available including applicable charges disclosed",null,null,"Agencies are required to set out terms and conditions for making information available, including any charges under s21(1)(b) of the Right to Information Act 2009.  \nA comment that a publication scheme provides information that is 'routinely available' without further information about terms or charges, is technically non compliant.\nHowever, it is considered that this type of non compliance is an opportunity for improvement rather than a cause for finding that the scheme overall is non compliant."]
[null,"Complete '4. Details Publication Scheme' before continuing to complete this page"]
[null,"Are documents linked or directly attached in Publication Scheme"]
[null,"If documents are not linked directly is the access arrangement or link easily identifiable from the Publication Scheme",null,null,"Make sure it is clear how to access the documents.  For example: \nTo receive a copy of the document please contact xxx [include information for contact by phone, email or in writing]"]
[null,"Is the Publication Scheme information accessible within 3 mouse clicks",null,null,"How many clicks does it take to access the information (open the webpage containing the information or from the Publication Scheme page?\n1 = looking at page with no mouse movement, can click on link to the information and it is available\n2 = from Publication Scheme page, selecting on an item brings up a menu or a new web page with a link to the information\netc"]
[null,"Is a summary of the document provided, if a direct link to a document is impractical",null,null,"For example due to document size.  The agency should have a consistent process/policy for determining which documents can be provided by a direct link and which are impractical to place directly on the website."]
[null,"Are the classes used to group the documents as per the Ministerial Guidelines"]
[null,"Are documents placed in the most relevant areas of the Publication Scheme",null,null,"Note that documents may be placed in multiple areas of the publication scheme.  Where possible documents should be placed in the area of the publication scheme most relevant to the document in accordance with the definitions in the Ministerial Guidelines.  For example information regarding how to contact the agency should be placed under 'About Us' though it may also appear under other areas such as 'Our Services'."]
[null,"Does the website provide alternative file formats for non-HTML documents",null,null,"Web publishing guidelines (CUE Module 6 - Non HTML documents) provide that if a non-HTML documents are included on websites, HTML equivalents or an accessible non-HTML equivalent (such as RTF, ODF or DOC) with a summary page must also be published.  Access in alternative formats is important as not all users may have software or access to open, use or print all document formats.\nMandatory for agencies to which the Financial Accountability Act 2009 applies, for example, departments, universities and statutory authorities.  Local governments are not included."]
[null,"Is information provided on how to request information in an alternative format",null,null,"The Ministerial Guidelines provides that:\nWhere requested and in the interest of maximising access to information, an agency should provide information in an alternative format. "]
[null,"Amount of out of date information in Publication Scheme",{"$f":"SUMPRODUCT(('11. Website issues'!$D$15:$D$48='11. Website issues'!$H$15)*('11. Website issues'!$E$15:$E$48='11. Website issues'!$I$16))","v":0},null,"This item is automatically completed when information is entered in the '11. Website issues' page."]
[null,"Number of broken links or missing links in Publication Scheme",{"$f":"SUMPRODUCT(('11. Website issues'!$D$15:$D$48='11. Website issues'!$H$15)*('11. Website issues'!$E$15:$E$48='11. Website issues'!$I$14))+SUMPRODUCT(('11. Website issues'!$D$15:$D$48='11. Website issues'!$H$15)*('11. Website issues'!$E$15:$E$48='11. Website issues'!$I$15))","v":0},null,"This item is automatically completed when information is entered in the '11. Website issues' page."]
[null,"When was the Publication Scheme last reviewed and updated",null,null,"Date is date that entry page to Publication Scheme was updated.  Individual pages may have been updated at different dates, and sometimes more recently.  If the date is unable to be determined please enter 'Unknown'."]
[null,"Is the Publication Scheme being maintained",null,null,"Check last updated date and check for out of date information."]
[null,"Is the Publication Scheme easy to use",null,null,"For example easy to navigate, not a pdf.  The Ministerial Guidelines require that information in a publication scheme should be easy for any person to find and use."]
[null,"Population of classes in publication scheme"]
[null,"These items are automatically completed when information is entered in the '4. Details Publication Scheme' page."]
[null,"About us",{"$f":"IF('4. Details Publication Scheme'!D$32=\"\",\"\",+'4. Details Publication Scheme'!D$32)","v":""},{"$f":"IF('4. Details Publication Scheme'!E$32=\"\",\"\",+'4. Details Publication Scheme'!E$32)","v":""}]
[null,"Our services",{"$f":"IF('4. Details Publication Scheme'!D$43=\"\",\"\",+'4. Details Publication Scheme'!D$43)","v":""},{"$f":"IF('4. Details Publication Scheme'!E$43=\"\",\"\",+'4. Details Publication Scheme'!E$43)","v":""}]
[null,"Our finances - Budget",{"$f":"IF('4. Details Publication Scheme'!D$52=\"\",\"\",+'4. Details Publication Scheme'!D$52)","v":""},{"$f":"IF('4. Details Publication Scheme'!E$52=\"\",\"\",+'4. Details Publication Scheme'!E$52)","v":""}]
[null,"Our finances - Procurement",{"$f":"IF('4. Details Publication Scheme'!D$65=\"\",\"\",+'4. Details Publication Scheme'!D$65)","v":""},{"$f":"IF('4. Details Publication Scheme'!E$65=\"\",\"\",+'4. Details Publication Scheme'!E$65)","v":""}]
[null,"Our priorities",{"$f":"IF('4. Details Publication Scheme'!D$80=\"\",\"\",+'4. Details Publication Scheme'!D$80)","v":""},{"$f":"IF('4. Details Publication Scheme'!E$80=\"\",\"\",+'4. Details Publication Scheme'!E$80)","v":""}]
[null,"Our decisions",{"$f":"IF('4. Details Publication Scheme'!D$92=\"\",\"\",+'4. Details Publication Scheme'!D$92)","v":""},{"$f":"IF('4. Details Publication Scheme'!E$92=\"\",\"\",+'4. Details Publication Scheme'!E$92)","v":""}]
[null,"Our policies",{"$f":"IF('4. Details Publication Scheme'!D$106=\"\",\"\",+'4. Details Publication Scheme'!D$106)","v":""},{"$f":"IF('4. Details Publication Scheme'!E$106=\"\",\"\",+'4. Details Publication Scheme'!E$106)","v":""}]
[null,"Our lists",{"$f":"IF('4. Details Publication Scheme'!D$170=\"\",\"\",+'4. Details Publication Scheme'!D$170)","v":""},{"$f":"IF('4. Details Publication Scheme'!E$170=\"\",\"\",+'4. Details Publication Scheme'!E$170)","v":""}]
[null,"Ticks out of 8",{"$f":"COUNTIF(C43:C50,'4. Details Publication Scheme'!$O$19)+COUNTIF(C43:C50,'4. Details Publication Scheme'!$O$20)+COUNTIF(C43:C50,'4. Details Publication Scheme'!$O$21)","v":0}]
[null,"Complaints procedure"]
[null,"Is a Complaints Procedure in place and readily identifiable on the Agency website",null,null,"Ministerial Guidelines require each agency implement a complaints procedure which sets out how to make a complaint when information included in the publication scheme is not available."]
[null,"Are people directed in how to make a complaint when information is not available from the Publication Scheme",null,null,"This can either be specified on the RTI pages or Publication Scheme, or be part of the Complaints procedure."]
[null,"Make a note of any other issues identified"]
[null,"Were there any other issues identified with the provided information",null,null,"The desktop audit is not designed for performing a thorough evaluation of the quality, completeness and currentness of information provided on the agency website.  In this regard this question relates to a quick scan of the information provided and an opportunity to record any issues that might be noted.\nFor instance does the Publication Scheme references an incorrect standard to determine the publication of information."]
[null,"Overall assessment"]
[null,"Overall, assess the level of compliance of the Agency Publication Scheme with the RTI Act",{"$f":"IF($C$14=$I$18,$M$21,IF($C$14=$I$17,$M$19,\"\"))","v":""},null,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Publication scheme exists and is populated but is missing significant information or has major issues\nLimited progress - Publication scheme exists and has some information\nNegligible - Publication scheme exists but has negligible information and documents\nNon-compliant - non-compliances so significant that the publication scheme is materially non-compliant\nNo publication scheme - No identifiable publication scheme was located on the agency website"]
[null,"Overall comment"]
[null,"Move to '5. Open data'' next"]

{"sheet":"4. Details Publication Scheme","index":5,"n_rows":172,"n_cols":15,"rows_kept":172,"cut":false,"hidden":false,"merged":[[0,0,0,2],[4,1,4,5],[5,1,5,5],[6,1,6,5],[171,1,171,5],[8,1,8,5],[9,1,9,5],[14,1,14,2],[11,1,11,5],[10,1,10,5],[12,1,12,5],[14,3,14,5],[7,1,7,5]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Publication Scheme Content Desktop Audit"]
[]
[null,"Notes on completing this worksheet"]
[null,"This worksheet provides an evaluation of the agency's Publication Scheme web pages against the seven classes of information specified in the Ministerial Guidelines."]
[null,"It has been designed to assist a person to evaluate the content of each of the seven classes of information in the Publication Scheme."]
[null,"A publication scheme sets out the kinds of information that an agency should make routinely available.  The information should be easy for any person to find and use.  The Ministerial Guidelines specify the seven classes of information to be published."]
[null,"Information of each type under each class should be available if relevant to the agency."]
[null,"Information should be made available directly from the publication scheme where possible or via a direct link.  The option of 'Mentioned' is provided for use when a document or type of information is mentioned in the publication scheme but no link or detail is provided."]
[null,"The guidance from the Office of the Information Commissioner on the types of information to be included on the publication scheme is a guide only and each agency must assess their own business to determine what other information should be included."]
[null,"List any issues with missing information, broken and missing links and out of date or inaccurate information on the '11. Website issues' page."]
[null,"Discuss with your web manager whether a it's possible to check for broken links automatically."]
[]
[null,"Description of classes of information",null,{"$f":"IF('1. Coversheet-complete first'!C17=\"\",\"\",'1. Coversheet-complete first'!C17)","v":""}]
[null,"Ministerial Guidelines","Guidance from the Office of the Information Commissioner on the minimum required to meet this requirement","Assessment","Details or Comment","Notes to assist auditor to complete this sheet",null,"Options","Tendering","Procurement policies","Current tenders, procurement, contracts","Council contracts","Planning instrument changes","Lists","Compliance"]
[]
[null,"About us"]
[null,"Agency information","A summary of what the agency is and does ",null,null,null,null,"Yes","Open and closed","Yes","Yes","Yes","Yes","Description and link","Well managed"]
[null,null,"Link to agency Annual Report",null,null,null,null,"Mentioned","Open only","eTender link only","Not all types","Higher limit","Mentioned","Link only","Compliant"]
[null,"Location","Where the agency is located, including the head office",null,null,null,null,"No","Closed only","Mentioned","Higher limit","eTender link only","Unknown","Description only","In progress"]
[null,null,"Where are agency customer service centres located",null,null,null,null,"N/A","Mentioned","No","eTender link only","Mentioned","No","Mentioned","Limited progress"]
[null,"Contacts","How to contact the agency",null,null,"Preferable if multiple contact methods available.  Examples of contact methods include phone, email, in person, post.",null,"Other","No","N/A","Mentioned","No","N/A","No information","Negligible"]
[null,"Constitutional governance","How the agency is governed",null,null,null,null,null,"N/A","Other","No","N/A","Other","N/A","Non-compliant"]
[null,null,"Management structure",null,null,null,null,null,"Other",null,"N/A","Other",null,"Other","No"]
[null,null,"How appointments to the CEO or Board are made",null,null,null,null,null,null,null,"Other"]
[null,null,"Who is the current CEO and board members and biographies"]
[null,"Legal governance","What legislation is the agency constituted under"]
[null,null,"What legislation the agency administers"]
[null,"Other (not required by Ministerial Guidelines)","Optional: History of agency"]
[null,null,"Other information about the agency"]
[null,"Overall is class compliant?",null,null,null,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Class is missing significant information or has major issues\nLimited progress - Class exists but is poorly populated\nNegligible - Class exists but has negligible information \nNon-compliant - non-compliances so significant that the class is materially non-compliant\nNo - This class was not identifiable on the agency publication scheme"]
[]
[null,"Our Services"]
[null,"Description of the services offered by the agency","Description of the services offered by the agency.  All services offered to the public should be included.  Information on how to access these services should be supplied."]
[null,"Advice","Does the agency provide any advice to the public?  What types of advice is provided and how can it be accessed?"]
[null,"Guidance","What guidance does the agency provide to other stakeholders or the public.  Is copies of previous guidance publicly available?"]
[null,"Booklets","Information published by the agency for the public - Booklets"]
[null,"Leaflets","Information published by the agency for the public - Leaflets"]
[null,"Transactions","A list of the transactions offered / available from the agency - all the fees and charges from the agency, how to pay the agency, how to procure services from the agency."]
[null,"Media releases","Media releases by the agency"]
[null,"Other (not required by Ministerial Guidelines)","Other (not required by Ministerial Guidelines)"]
[null,"Overall is class compliant?",null,null,null,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Class is missing significant information or has major issues\nLimited progress - Class exists but is poorly populated\nNegligible - Class exists but has negligible information \nNon-compliant - non-compliances so significant that the class is materially non-compliant\nNo - This class was not identifiable on the agency publication scheme"]
[]
[null,"Our finances"]
[null,"Budget","Budget"]
[null,"Projected income","Projected income (at minimum for next budget period, longer if available)"]
[null,"Actual income","Actual income (a link to the financial section of the previous annual report at a minimum)"]
[null,"Projected expenditure","Projected expenditure (at minimum for next budget period, longer if available)"]
[null,"Actual expenditure","Actual expenditure (a link to the financial section of the previous annual report at a minimum)"]
[null,"Other (not required by Ministerial Guidelines)","Other (not required by Ministerial Guidelines)",null,null,"Examples might include quarterly reports, reports on specific major project budget and expenditure."]
[null,"Overall is class compliant?",null,null,null,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Class is missing significant information or has major issues\nLimited progress - Class exists but is poorly populated\nNegligible - Class exists but has negligible information \nNon-compliant - non-compliances so significant that the class is materially non-compliant\nNo - This class was not identifiable on the agency publication scheme"]
[]
[null,"Procurement","Procurement"]
[null,"Tendering","Open and closed tenders.  "]
[null,null,"Any policy/process for tenders or for reporting of tender information. "]
[null,null,"How to submit a tender."]
[null,"Procurement","Any policy/process for procurement or for reporting of procurement information.  "]
[null,"Contracts","Up coming contracts and current contracts."]
[null,null,"Any policy/process for sourcing or monitoring contracts or for reporting of contract information.  "]
[null,null,"How to submit an expression of interest in an up coming contract (if applicable)."]
[null,"Tendering / Procurement / Contacts","For successful tenders, procurement items and current contracts over $10,000 - \n• the name and address of the procuring agency\n• a description of the goods or services procured\n• the date of award or contract date\n• the value of the contract or standing offer arrangement\n• the name and address of the successful supplier\n• the procurement method used. ",null,null,"Requirement of the Queensland Government Chief Procurement Office, Procurement Guidelines, Contract Disclosure Guidelines.  The Procurement Guidelines apply to departments and \"large statutory bodies\" which are defined as Agencies having \"net operating result in excess of $4 million, or net assets in excess of $50 million.\"  Agency means, for the purposes of the policy: a department or a statutory body as those expressions are defined in the Financial Accountability Act 2009.  The Financial Accountability Act 2009 section 9 excludes Local Governments from the definition of Statutory Bodies."]
[null,"Tendering / Procurement / Contacts","For current contracts over $200,000 - \n• the person with whom the local government has entered into the contractual arrangement\n•  the value of the contractual arrangement\n•  the purpose of the contractual arrangement.",null,null,"Requirement of the Local Government Regulation 2012 section 238."]
[null,"Other (not required by Ministerial Guidelines)","Other (not required by Ministerial Guidelines)"]
[null,"Overall is class compliant?",null,null,null,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Class is missing significant information or has major issues\nLimited progress - Class exists but is poorly populated\nNegligible - Class exists but has negligible information \nNon-compliant - non-compliances so significant that the class is materially non-compliant\nNo - This class was not identifiable on the agency publication scheme"]
[]
[null,"Our priorities"]
[null,"Strategy","Strategic Plan"]
[null,null,"Open data strategy",null,null,"Applies to departments from April 2013 and statutory bodies from October 2013.  Should be included for councils where the council has a published open data strategy."]
[null,null,"(Other) Any other strategy documents."]
[null,"Performance information","What key performance indicators does the agency track/use."]
[null,null,"What is the historic performance against these indicators."]
[null,null,"What is the target for each performance indicators."]
[null,"Plans","What are the plans produced by the agency to meet its priorities?  Link to plans were possible."]
[null,"Assessments","Priorities for Assessments"]
[null,"Inspections","Priorities for Inspections. Schedule of up coming inspections.  Plan for inspections over next period."]
[null,"Reviews","Reviews of agency performance."]
[null,null,"Priorities for reviews of third parties."]
[null,"Other (not required by Ministerial Guidelines)","Other (not required by Ministerial Guidelines)"]
[null,"Overall is class compliant?",null,null,null,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Class is missing significant information or has major issues\nLimited progress - Class exists but is poorly populated\nNegligible - Class exists but has negligible information \nNon-compliant - non-compliances so significant that the class is materially non-compliant\nNo - This class was not identifiable on the agency publication scheme"]
[]
[null,"Our decisions"]
[null,"Policy proposals","Policy proposals"]
[null,null,"Proposed planning instrument changes",null,null,"The Economic Development Act 2012 section 42 (E, I and L) requires that if a change is proposed to a planning instrument, the proposer (usually a local government) must publish the following to its website:\n• the proposed instrument\n• a report that summarises the submissions and details changes to the proposed instrument, including changes to address submissions, and\n• the instrument for the planning instrument change"]
[null,"Policy decisions","Policy decisions",null,null,"Check that major initiatives and projects announced in the latest annual report and recent media releases are included in the publication scheme."]
[null,"Minutes of Meetings (Policy decisions)","Minutes of Meetings and meeting agendas (Policy decisions)\nBoard minutes and agendas\nCouncil minutes and agendas\nSenior executive group meeting minutes and agendas\n(All minutes and agendas can be redacted for sensitive and personal information)"]
[null,"Decision making processes","Decision making processes"]
[null,"Internal criteria","Internal criteria for decision making"]
[null,"Internal procedures","Internal procedures"]
[null,"Consultations","Consultations (Current and finalised)"]
[null,"Other (not required by Ministerial Guidelines)","Current delegations?"]
[null,"Overall is class compliant?",null,null,null,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Class is missing significant information or has major issues\nLimited progress - Class exists but is poorly populated\nNegligible - Class exists but has negligible information \nNon-compliant - non-compliances so significant that the class is materially non-compliant\nNo - This class was not identifiable on the agency publication scheme"]
[]
[null,"Our policies"]
[null,"Current written protocols for delivering functions / responsibilities","Human Resources policies eg selection and recruitment, work hours, leave, performance management"]
[null,null,"Complaints resolution policy"]
[null,null,"Code of conduct"]
[null,null,"Induction manual"]
[null,null,"Gifts, benefits and hospitality policy"]
[null,null,"Information and communications resources usage policy"]
[null,null,"Procurement policy"]
[null,null,"Privacy Plan or Policy"]
[null,null,"Workplace health and safety policies"]
[null,null,"Other agency specific policies or protocols for delivering functions / responsibilities"]
[null,"Other (not required by Ministerial Guidelines)","Other (not required by Ministerial Guidelines)"]
[null,"Overall is class compliant?",null,null,null,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Class is missing significant information or has major issues\nLimited progress - Class exists but is poorly populated\nNegligible - Class exists but has negligible information \nNon-compliant - non-compliances so significant that the class is materially non-compliant\nNo - This class was not identifiable on the agency publication scheme"]
[]
[null,"Our lists",null,null,null,"An agency is to include in its publication scheme under the class ‘Lists and registers’ a list of which registers it holds and how the public can access the information in them. A link should also be provided to the register where possible."]
[null,"Information in registers required by law","Gifts and benefits register"]
[null,null,"Register of Local Laws (Councils only)",null,null,"Local Government Act 2009 section 31 requires that local government must keep a register of its local laws."]
[null,null,"Register of Beneficial enterprises (Councils only)",null,null,"Local Government Act 2009 section 41 requires that local government must establish a register of beneficial enterprises."]
[null,null,"Register of Roads (Councils only)",null,null,"Local Government Act 2009 section 74 requires that local government must prepare a register of roads."]
[null,null,"Register of Cost-recovery Fees (Councils only)",null,null,"Local Government Act 2009 section 98 requires that local government must prepare a register of its cost-recovery fees."]
[null,null,"Delegations register (Councils only)",null,null,"Local Government Act 2009 section 260 requires that local government must establish a register of delegations."]
[null,null,"Register of Interests (Councils only)",null,null,"Local Government Regulation 2010 section 105 requires that local government Chief Executive Officer must establish a register of interests of councillors, senior contract employees and a person who is related to a councillor or senior contract employee.  The Mayor must maintain a register of interests of the Chief Executive Officer and a person who is related to the Chief Executive Officer.  Note that only the register of interests of councillors may be inspected by the public.  Under section 110 a public extract of the register of interest for councillors may be inspected by the public on the councils website."]
[null,null,"Number of other required registers identified:",null,null,"Has the audit identified any registers that are required to be kept by law? If so information on how to access these registers must be included under 'Our Lists'.  This will be specific to the agency / type of agency.\nFor example the Environmental Offsets Act 2014 section 90 requires agencies that issue development authorities with offset consideration keep a register of information about each authority issued with an offset condition."]
[null,"Name of register:"]
[]
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[]
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[null,"Other lists and registers","Information Asset Register",null,null,"Queensland Government Enterprise Architecture, Information Standard 44, requires agencies to maintain an Information Asset Register, which lists their information holdings."]
[null,null,"Open data sets",null,null,"Applies to departments from April 2013 and statutory bodies from October 2013.  Should be included for councils where the council has a published open data strategy."]
[null,null,"Number of other optional lists and registers",null,null,"Has the audit identified any other significant lists or registers?  If so these should be included under 'Our Lists'.  Are other lists included under 'Our Lists' that have not already been covered?"]
[null,"Name of register:"]
[]
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[]
[]
[]
[]
[]
[]
[]
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[]
[]
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[]
[]
[null,"Overall is class compliant?",null,null,null,"Well managed – Compliant and either broad or innovative application of the legislative principles (has both open data sets and information asset register)\nCompliant – Has all registers required to be kept by law including gifts and benefits register and other lists significant to the agency. Open data sets or the information asset register might be included.\nIn progress - Class is missing one or more registers required to be kept by law or significant to the agency, or has major issues\nLimited progress - Class exists but is poorly populated\nNegligible - Class exists but has negligible information \nNon-compliant - non-compliances so significant that the class is materially non-compliant\nNo - This class was not identifiable on the agency publication scheme"]
[]
[null,"Return to '3. Publication Scheme' page"]

{"sheet":"5. Open data","index":6,"n_rows":41,"n_cols":11,"rows_kept":41,"cut":false,"hidden":false,"merged":[[8,1,8,4],[35,1,35,4],[0,0,0,2],[37,1,37,4],[39,2,39,3],[9,1,9,4],[5,1,5,4],[6,1,6,4],[7,1,7,4],[40,1,40,4],[10,1,10,4],[16,1,16,4],[24,1,24,4],[19,1,19,4],[25,2,25,3],[38,2,38,3],[38,4,39,4]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Open Data Audit"]
[]
[null,"Notes on completing this worksheet"]
[null,"Use this worksheet to evaluate your agency's inclusion of open data as part of the RTI web presence against the Government requirement to have an open data strategy."]
[null,"It has been designed to assist a person to evaluate the ease of access to and publication of agency open data strategies and open data sets."]
[null,"Departments are required to have and publish an open data strategy on the government open data portal by March 2013, statutory bodies by October 2013.  Local government may optionally publish an open data strategy.  As the agency open data strategy is a significant document that outlines the agency's priorities in publishing data sets it should be included on the agency publication scheme."]
[null,"The auditor should check the agency website as if he or she was a member of the general public accessing the site through the internet."]
[]
[null,"Note that this audit does not assess the data released under the open data strategy for compliance with the requirements of the Information Privacy Act 2009 or any other requirements."]
[]
[null,null,"Assessment","Comment","Notes to assist auditor to complete this sheet",null,"Open data strategy","Options","Ease of access","Annual Report","Overall Compliance"]
[null,"Does agency publish an open data strategy",null,null,"Check whether the agency has published their open data strategy.  Check the agency website and the government open data portal.",null,"On portal and website","Yes","Easy to find","In strategy and data set published","Well managed"]
[null,"Date open data strategy last released / updated",null,null,"If the date is unable to be determined please enter 'Unknown'.",null,"On portal only","No","Difficult to find","Strategy only","Compliant"]
[null,"Does agency publish any open data sets on the government open data portal",null,null,"Check whether the agency has published any data sets on the open data website:\nhttps://data.qld.gov.au/",null,"On agency website only","N/A","Search required","Data set published only","In progress"]
[null,"If the agency has published an open data strategy or open data sets complete '6. Open data sets' before continuing to complete this page",null,null,null,null,"Mentioned","Other","Mentioned","No","Limited progress"]
[null,"Is the agency open data strategy easily accessed from the agency website",null,null,null,null,"No",null,"None found","N/A","Negligible"]
[null,"Is a clear link provided to the whole of government open data portal",null,null,"https://data.qld.gov.au/",null,"N/A",null,"Other","Other","Non-compliant"]
[null,"Mandatory inclusions (Departments and statutory bodies only)",null,null,null,null,"Other",null,null,null,"None"]
[null,"The following information about consultancies must be disclosed:\n- consultancies expenditure broken down into categories relevant to the agency\n- the total cost of consultancies",null,null,"Annual report requirements for Queensland Government agencies - Requirements for the 2013-2014 reporting period (April 2014)"]
[null,"Information in relation to overseas travel"]
[null,"Information on the implementation of the Queensland Cultural Diversity Policy and performance against actions and core outcomes",{"$f":"IF('1. Coversheet-complete first'!$C$18<>'1. Coversheet-complete first'!$F$13,'5. Open data'!$H$16,\"\")","v":"N/A"},null,"Departments only."]
[null,"Is there a statement in the annual report advising publication of this information online"]
[null,"Publication of data sets"]
[null,"Comment on data sets",{"$f":"IF('6. Open data sets'!$D$11=\"\",\"\",'6. Open data sets'!$D$11)","v":""},null,"The comment is automatically completed when information is entered in the '6. Open data sets' page."]
[null,"Date of review"]
[null,"Number of data sets identified for publication in the open data strategy"]
[null,"Number of data sets identified for publication in the open data strategy by the date of the review"]
[null,"Number of data sets published on the open data portal as at the date of the review"]
[null,"Number of data sets reviewed",{"$f":"COUNTIF('6. Open data sets'!$C$16:$C$515,\"*\")+COUNTIFS('6. Open data sets'!$C$16:$C$515,\"\",'6. Open data sets'!$I$16:$I$515,\"*\")","v":0},null,"These items are automatically completed when information is entered in the '6. Open data sets' page."]
[null,"Number of data sets from the open data strategy reviewed",{"$f":"COUNTIF('6. Open data sets'!$E$16:$E$515,'6. Open data sets'!$O$16)","v":0}]
[null,"Of the data sets reviewed from the open data strategy, how many were published as at the date of the review",{"$f":"COUNTIFS('6. Open data sets'!$H$15:$H$699,'6. Open data sets'!$O$15,'6. Open data sets'!$F$15:$F$699,\"<=\" & $C$27)+COUNTIFS('6. Open data sets'!$H$15:$H$699,'6. Open data sets'!$O$15,'6. Open data sets'!$F$15:$F$699,\"Published\")+COUNTIFS('6. Open data sets'!$E$15:$E$699,'6. Open data sets'!$M$15,'6. Open data sets'!$H$15:$H$699,'6. Open data sets'!$O$15,'6. Open data sets'!$F$15:$F$699,\"\")+COUNTIFS('6. Open data sets'!$H$15:$H$699,'6. Open data sets'!$O$16,'6. Open data sets'!$F$15:$F$699,\"<=\" & $C$27)+COUNTIFS('6. Open data sets'!$H$15:$H$699,'6. Open data sets'!$O$16,'6. Open data sets'!$F$15:$F$699,\"Published\")+COUNTIFS('6. Open data sets'!$E$15:$E$699,'6. Open data sets'!$M$15,'6. Open data sets'!$H$15:$H$699,'6. Open data sets'!$O$16,'6. Open data sets'!$F$15:$F$699,\"\")","v":0},null,"This includes only data sets scheduled to be published as at the date of the review including data sets identified in the open data strategy without a publication date that have already been published."]
[null,"Of the data sets reviewed, the number with information on the data set published on the agency website",{"$f":"COUNTIF('6. Open data sets'!$K$16:$K$515,'6. Open data sets'!$O$16)","v":0}]
[null,"Of the data sets reviewed, the number with a link to the data set from the agency website",{"$f":"COUNTIF('6. Open data sets'!$L$16:$L$515,'6. Open data sets'!$O$16)","v":0}]
[null,"Make a note of any other issues identified"]
[null,"Were there any other issues identified",null,null,"The desktop audit is not designed for performing a thorough evaluation of the quality, completeness and currentness of information provided in the open data strategy or published open data sets.  In this regard this question relates to a quick scan of the information provided.\nFor instance, data sets are out of date or not being released as per their specified frequency."]
[null,"Overall assessment"]
[null,"Overall, agency compliance with the requirement to publish open data sets in line with their open data strategy",null,null,"Well managed - Published open data strategy with all data sets published as per the identified schedule, signs of review and that data sets are kept up to date\nCompliant - Has an open data strategy and has published data sets in compliance with the strategy\nIn progress - Has an open data strategy or has published some data sets\nLimited progress - Some information on agency's response to open data exists\nNegligible - Agency mentions open data but has not published an open data strategy or data sets except those required for annual reporting\nNon-compliant - non-compliances so significant that the open data strategy or data sets are materially non-compliant\nNone - No identifiable open data strategy and no data sets published on the government portal"]
[null,"Overall comment"]
[null,"Move to '7. Disclosure Log' next"]

{"sheet":"6. Open data sets","index":7,"n_rows":532,"n_cols":18,"rows_kept":532,"cut":false,"hidden":false,"merged":[[0,0,0,4],[2,1,2,12],[4,1,4,12],[5,1,5,12],[6,1,6,12],[7,1,7,12],[8,1,8,12],[10,1,10,2],[10,3,10,9],[12,1,12,9]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Open data sets - Assessment of publication against agency open data strategy"]
[]
[null,"Notes on completing this worksheet"]
[null,"Agencies which publish an open data strategy outline the data sets they will make available and the date by which they will be published."]
[null,"This worksheet checks what data sets are published on the open government portal for the agency in comparison to what the agency specified in their open data strategy."]
[null,"From the open data strategy select a SAMPLE of data sets identified for publication. (It is recommended that a minimum sample size is 10 data sets.  If there are less than 20 data sets identified in the open data strategy and published on the open data portal do all of them.)  Record and check each sampled data set below.  Select a range of different data sets from different areas of the organisation, relating to different matters."]
[null,"It is good practice for agencies to make information on the data sets that they publish available on their website, including a link to the published data set."]
[]
[null,"Overall comment"]
[]
[null,"Return to '5. Open data'"]
[]
[null,"Data Set \n#","Data set name \n(from open data strategy)","Description of data set","Is data set listed in the open data strategy","Date at which it will be released (open data strategy)","Frequency of scheduled update (open data strategy)","Is data set published on the government open data portal","Data set name\n(on government open data portal)","Format of data set on open data portal\n(can select multiple formats)","Is there information on the data set published on the agency website","Is there a link to the data set from the agency website","Comment",null,"Options","Update frequency","Published on open data portal","Formats"]
[null,1,null,null,null,null,null,null,null,null,null,null,null,null,"Yes","Annual","Yes","csv"]
[null,2,null,null,null,null,null,null,null,null,null,null,null,null,"No","Bi-annual","Other portal","Excel (xls\\xlsx)"]
[null,3,null,null,null,null,null,null,null,null,null,null,null,null,"Other","Quarterly","No","Geospatial (shp\\tab\\geotiff\\KML\\gdb\\wms\\etc)"]
[null,4,null,null,null,null,null,null,null,null,null,null,null,null,null,"Monthly","Other","Text (txt\\rtf)"]
[null,5,null,null,null,null,null,null,null,null,null,null,null,null,null,"Weekly",null,"pdf (Acrobat)"]
[null,6,null,null,null,null,null,null,null,null,null,null,null,null,null,"Daily",null,"XML\\HTML"]
[null,7,null,null,null,null,null,null,null,null,null,null,null,null,null,"Real-time",null,"ip2"]
[null,8,null,null,null,null,null,null,null,null,null,null,null,null,null,"As required/available",null,"Image (img\\jpg\\etc)"]
[null,9,null,null,null,null,null,null,null,null,null,null,null,null,null,"Single release",null,"Word (doc\\docx)"]
[null,10,null,null,null,null,null,null,null,null,null,null,null,null,null,"Unknown/TBA",null,"Database (accdb)"]
[null,11,null,null,null,null,null,null,null,null,null,null,null,null,null,"Other",null,"Compressed (zip)"]
[null,12,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Other portal"]
[null,13,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Other"]
[null,14,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Reset options"]
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[null,198]
[null,199]
[null,200]
[null,201]
[null,202]
[null,203]
[null,204]
[null,205]
[null,206]
[null,207]
[null,208]
[null,209]
[null,210]
[null,211]
[null,212]
[null,213]
[null,214]
[null,215]
[null,216]
[null,217]
[null,218]
[null,219]
[null,220]
[null,221]
[null,222]
[null,223]
[null,224]
[null,225]
[null,226]
[null,227]
[null,228]
[null,229]
[null,230]
[null,231]
[null,232]
[null,233]
[null,234]
[null,235]
[null,236]
[null,237]
[null,238]
[null,239]
[null,240]
[null,241]
[null,242]
[null,243]
[null,244]
[null,245]
[null,246]
[null,247]
[null,248]
[null,249]
[null,250]
[null,251]
[null,252]
[null,253]
[null,254]
[null,255]
[null,256]
[null,257]
[null,258]
[null,259]
[null,260]
[null,261]
[null,262]
[null,263]
[null,264]
[null,265]
[null,266]
[null,267]
[null,268]
[null,269]
[null,270]
[null,271]
[null,272]
[null,273]
[null,274]
[null,275]
[null,276]
[null,277]
[null,278]
[null,279]
[null,280]
[null,281]
[null,282]
[null,283]
[null,284]
[null,285]
[null,286]
[null,287]
[null,288]
[null,289]
[null,290]
[null,291]
[null,292]
[null,293]
[null,294]
[null,295]
[null,296]
[null,297]
[null,298]
[null,299]
[null,300]
[null,301]
[null,302]
[null,303]
[null,304]
[null,305]
[null,306]
[null,307]
[null,308]
[null,309]
[null,310]
[null,311]
[null,312]
[null,313]
[null,314]
[null,315]
[null,316]
[null,317]
[null,318]
[null,319]
[null,320]
[null,321]
[null,322]
[null,323]
[null,324]
[null,325]
[null,326]
[null,327]
[null,328]
[null,329]
[null,330]
[null,331]
[null,332]
[null,333]
[null,334]
[null,335]
[null,336]
[null,337]
[null,338]
[null,339]
[null,340]
[null,341]
[null,342]
[null,343]
[null,344]
[null,345]
[null,346]
[null,347]
[null,348]
[null,349]
[null,350]
[null,351]
[null,352]
[null,353]
[null,354]
[null,355]
[null,356]
[null,357]
[null,358]
[null,359]
[null,360]
[null,361]
[null,362]
[null,363]
[null,364]
[null,365]
[null,366]
[null,367]
[null,368]
[null,369]
[null,370]
[null,371]
[null,372]
[null,373]
[null,374]
[null,375]
[null,376]
[null,377]
[null,378]
[null,379]
[null,380]
[null,381]
[null,382]
[null,383]
[null,384]
[null,385]
[null,386]
[null,387]
[null,388]
[null,389]
[null,390]
[null,391]
[null,392]
[null,393]
[null,394]
[null,395]
[null,396]
[null,397]
[null,398]
[null,399]
[null,400]
[null,401]
[null,402]
[null,403]
[null,404]
[null,405]
[null,406]
[null,407]
[null,408]
[null,409]
[null,410]
[null,411]
[null,412]
[null,413]
[null,414]
[null,415]
[null,416]
[null,417]
[null,418]
[null,419]
[null,420]
[null,421]
[null,422]
[null,423]
[null,424]
[null,425]
[null,426]
[null,427]
[null,428]
[null,429]
[null,430]
[null,431]
[null,432]
[null,433]
[null,434]
[null,435]
[null,436]
[null,437]
[null,438]
[null,439]
[null,440]
[null,441]
[null,442]
[null,443]
[null,444]
[null,445]
[null,446]
[null,447]
[null,448]
[null,449]
[null,450]
[null,451]
[null,452]
[null,453]
[null,454]
[null,455]
[null,456]
[null,457]
[null,458]
[null,459]
[null,460]
[null,461]
[null,462]
[null,463]
[null,464]
[null,465]
[null,466]
[null,467]
[null,468]
[null,469]
[null,470]
[null,471]
[null,472]
[null,473]
[null,474]
[null,475]
[null,476]
[null,477]
[null,478]
[null,479]
[null,480]
[null,481]
[null,482]
[null,483]
[null,484]
[null,485]
[null,486]
[null,487]
[null,488]
[null,489]
[null,490]
[null,491]
[null,492]
[null,493]
[null,494]
[null,495]
[null,496]
[null,497]
[null,498]
[null,499]
[null,500]
[]
[]
[null,null,null,null,"Is data set listed in the open data strategy","Date at which it will be released (open data strategy)","Frequency of scheduled update (open data strategy)","Is data set published on the government open data portal",null,"Format of data set\n(on open data portal)","Is there information on the data set published on the agency website","Is there a link to the data set from the agency website"]
[null,null,null,null,{"$f":"IF($O16=\"\",\"\",COUNTIF(E$16:E$515,$O16)&\" \" & $O16 & IF(E$532>0,\" (\" & TEXT(COUNTIF(E$16:E$515,$O16)/E$532,\"0%\") & \")\",\"\"))","v":"0 Yes"},null,{"$f":"IF($P16=\"\",\"\",COUNTIF(G$16:G$515,$P16)&\" \" & $P16 & IF(G$532>0,\" (\" & TEXT(COUNTIF(G$16:G$515,$P16)/G$532,\"0%\") & \")\",\"\"))","v":"0 Annual"},{"$f":"IF($Q16=\"\",\"\",COUNTIF(H$16:H$515,$Q16)&\" \" & $Q16 & IF(H$532>0,\" (\" & TEXT(COUNTIF(H$16:H$515,$Q16)/H$532,\"0%\") & \")\",\"\"))","v":"0 Yes"},null,{"$f":"IF($R16=\"\",\"\",COUNTIF(J$16:J$515,\"*\"&$R16&\"*\")&\" \" & $R16 & IF(J$532>0,\" (\" & TEXT(COUNTIF(J$16:J$515,\"*\"&$R16&\"*\")/J$532,\"0%\") & \")\",\"\"))","v":"0 csv"},{"$f":"IF($O16=\"\",\"\",COUNTIF(K$16:K$515,$O16)&\" \" & $O16 & IF(K$532>0,\" (\" & TEXT(COUNTIF(K$16:K$515,$O16)/K$532,\"0%\") & \")\",\"\"))","v":"0 Yes"},"0 Yes"]
[null,null,null,null,{"$f":"IF($O17=\"\",\"\",COUNTIF(E$16:E$515,$O17)&\" \" & $O17 & IF(E$532>0,\" (\" & TEXT(COUNTIF(E$16:E$515,$O17)/E$532,\"0%\") & \")\",\"\"))","v":"0 No"},null,"0 Bi-annual","0 Other portal",null,"0 Excel (xls\\xlsx)",{"$f":"IF($O17=\"\",\"\",COUNTIF(K$16:K$515,$O17)&\" \" & $O17 & IF(K$532>0,\" (\" & TEXT(COUNTIF(K$16:K$515,$O17)/K$532,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"IF($O17=\"\",\"\",COUNTIF(L$16:L$515,$O17)&\" \" & $O17 & IF(L$532>0,\" (\" & TEXT(COUNTIF(L$16:L$515,$O17)/L$532,\"0%\") & \")\",\"\"))","v":"0 No"}]
[null,null,null,null,{"$f":"IF($O18=\"\",\"\",COUNTIF(E$16:E$515,$O18)&\" \" & $O18 & IF(E$532>0,\" (\" & TEXT(COUNTIF(E$16:E$515,$O18)/E$532,\"0%\") & \")\",\"\"))","v":"0 Other"},null,"0 Quarterly","0 No",null,"0 Geospatial (shp\\tab\\geotiff\\KML\\gdb\\wms\\etc)",{"$f":"IF($O18=\"\",\"\",COUNTIF(K$16:K$515,$O18)&\" \" & $O18 & IF(K$532>0,\" (\" & TEXT(COUNTIF(K$16:K$515,$O18)/K$532,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($O18=\"\",\"\",COUNTIF(L$16:L$515,$O18)&\" \" & $O18 & IF(L$532>0,\" (\" & TEXT(COUNTIF(L$16:L$515,$O18)/L$532,\"0%\") & \")\",\"\"))","v":"0 Other"}]
[null,null,null,null,"",null,"0 Monthly","0 Other",null,"0 Text (txt\\rtf)","",""]
[null,null,null,null,"",null,"0 Weekly","",null,"0 pdf (Acrobat)","",""]
[null,null,null,null,"",null,"0 Daily","",null,"0 XML\\HTML","",""]
[null,null,null,null,"",null,"0 Real-time","",null,"0 ip2","",""]
[null,null,null,null,"",null,"0 As required/available","",null,"0 Image (img\\jpg\\etc)","",""]
[null,null,null,null,"",null,"0 Single release","",null,"0 Word (doc\\docx)","",""]
[null,null,null,null,"",null,"0 Unknown/TBA","",null,"0 Database (accdb)","",""]
[null,null,null,null,"",null,"0 Other","",null,"0 Compressed (zip)","",""]
[null,null,null,null,"",null,"","",null,"0 Other portal","",""]
[null,null,null,null,"",null,"","",null,"0 Other","",""]
[null,null,"Total",null,{"$f":"COUNTA(E16:E515)","v":0},{"$f":"COUNTA(F16:F515)","v":0},{"$f":"COUNTA(G16:G515)","v":0},{"$f":"COUNTA(H16:H515)","v":0},null,{"$f":"COUNTA(J16:J515)","v":0},{"$f":"COUNTA(K16:K515)","v":0},{"$f":"COUNTA(L16:L515)","v":0}]

{"sheet":"6a. Open data sets working","index":8,"n_rows":2,"n_cols":2,"rows_kept":2,"cut":false,"hidden":false,"merged":[]}
[]
[null,"Feel free to enter any data you wish into this spreadsheet to record the contents of the open data strategy or data sets published on the open data portal."]

{"sheet":"7. Disclosure Log","index":9,"n_rows":66,"n_cols":14,"rows_kept":66,"cut":false,"hidden":false,"merged":[[57,2,57,3],[27,1,27,4],[34,1,34,4],[28,1,28,4],[65,1,65,4],[64,2,64,3],[45,1,45,4],[63,2,63,3],[63,4,64,4],[60,1,60,4],[58,1,58,4],[41,1,41,4],[48,1,48,4],[42,4,44,4],[54,1,54,4],[55,2,55,3],[56,2,56,3],[0,0,0,2],[17,1,17,4],[22,1,22,4],[5,1,5,4],[6,1,6,4],[7,1,7,4],[12,1,12,4],[16,1,16,4],[8,2,8,4],[9,1,9,4],[10,1,10,4],[11,1,11,4],[21,1,21,4]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Disclosure Log Desktop Audit"]
[]
[null,"Notes on completing this worksheet"]
[null,"Under the Right to Information Act 2009 (RTI Act), agencies may also publish online a disclosure log."]
[null,"A disclosure log makes information disclosed to an applicant under the RTI Act available to a wider public audience.  Documents published to a disclosure log are to be accompanied by brief text that provides a summary and the context of the information."]
[null,"These worksheets provide an evaluation of the agency's Disclosure Log against the requirements in the RTI Act and Ministerial Guidelines - Operation of Publication Schemes and Disclosure Logs requirements made under section 78B(1) of the RTI Act."]
[null,"The Ministerial Guideline is available here:","Ministerial Guideline 'Operation of Publication Schemes and Disclosure Logs'"]
[null,"If the agency does not have a Disclosure Log fill in the first question only and then move to the '9. General privacy' page."]
[null,"The requirements of the RTI Act and Ministerial Guidelines 'Operation of Publication Schemes and Disclosure Logs' were amended commencing 22 February 2013.  The new requirements apply in relation to applications received on or after 22 February 2013. For applications received before this date, the legislative obligations and the previous Ministerial Guidelines in force at that time apply.  "]
[null,"This test program assesses compliance with the new requirements.  When completing this audit assess only applications made on or after 22 February 2013."]
[null,"This worksheet summarises the results of the 8. Disclosure Log Documents worksheet in regards to the number of applications and pages released and whether inappropriate material is placed on the Disclosure Log."]
[]
[null,null,"Assessment","Comment","Notes to assist auditor to complete this sheet",null,"Options","Options 2","DL on website","Ease of access","Up to date","Contents","Link to documents","Overall Compliance"]
[null,"Does the Agency maintain a Disclosure Log on their Website",null,null,null,null,"Yes","Yes","Yes","Easy to find","Current","Yes","Yes","Well managed"]
[null,"Move to '9. General privacy' if the agency does not have a Disclosure Log",null,null,null,null,"No","No","Mentioned","Difficult to find","In use","Mostly","Sometimes","Compliant"]
[null,"Ease of access to the disclosure log",null,null,null,null,"N/A","Other","No","Search required","Not current","Sometimes","On contact only","In progress"]
[null,"Number of clicks to Disclosure Log from Agency Home Page",null,null,"Guide: How many clicks does it take to navigate from the home page to the Disclosure Log?\n1 = looking at home page with no mouse movement, can click on 'Disclosure Log' button or selection from home page\n2 = from home page, mouse hovering over or mouse click on a tab or menu option brings up a menu with 'Disclosure Log' as an option  \n3 = from selected menu at Step 2, mouse hovering over or mouse click on a tab or menu option brings up a menu with 'Disclosure Log' as an option  \netc",null,"Other",null,"Other","None found","Empty","No","No","Limited progress"]
[null,"Was the use of a Search Engine required to find the Disclosure Log",null,null,"Guide: Check if the Disclosure Log is locatable from the home page without inside agency knowledge of its location.  If it can not be found, enter 'Disclosure Log' in the search field to try and locate the page.",null,null,null,null,"Other","Other","N/A","N/A","Non-compliant"]
[null,"Overall, is access to Agency Disclosure Log easily achieved",null,null,null,null,null,null,null,null,null,"Other","Other","Empty"]
[null,"Move to '9. General privacy' if the agency does not maintain its own Disclosure Log",null,null,null,null,null,null,null,null,null,null,null,"Not on agency website"]
[null,"Layout and general content of the disclosure log"]
[null,"Is information provided to describe the purpose and use of the disclosure log",null,null,"It is best practice to include information describing the purpose and use of a disclosure log.  Sample text to introduce disclosure logs:\n\n'Our disclosure log provides details of information that has been released in response to non-personal Right to Information requests since the Right to Information Act 2009 commenced on 1 July 2009. It contains a description of the information released and, where possible, a link to the relevant documents.'\n\nFurther information could be included in this introduction for clarity:\n\n'Documents that contain personal information of the applicant are not included in a disclosure log. Certain information is also required to be deleted from documents.'"]
[null,"The Disclosure Log itself, if empty of documents, has text describing disclosure logs",null,null,"It is best practice to include text on the disclosure log explaining the process if it is empty.  Such text could state:\n\n'The Right to Information Act 2009 commenced on 1 July 2009. Documents released to applicants under the Act will be progressively published via our disclosure log. Should you have any questions please contact <Agency RTI Office/r>.'"]
[null,"Text explaining that where pages are blank as a result of decision-making processes, these pages are not included on the disclosure log.",null,null,"Recommended by Ministerial Guidelines"]
[null,"Is the Disclosure Log design on the website easy to use",null,null,"Factors to consider is whether information is well organised, information rich and not a pdf."]
[null,"Complete '8. Disclosure Log Documents' if there are documents on the disclosure log before continuing to complete this page"]
[null,"Population of the disclosure log"]
[null,"Number of applications released in the agency's Disclosure Log",{"$f":"'8. Disclosure Log Documents'!$C$14","v":0},null,"This item is automatically completed when information is entered in the \n'8. Disclosure Log Documents' page."]
[null,"Number of RTI applications finalised",null,null,"If auditing internally record the number of RTI applications finalised for the selected period.  For departments count the number of applications listed in the disclosure log as finalised for the previous three month period.  For other agencies audited externally use the number of RTI applications finalised from the latest RTI IP Annual Report."]
[null,"Number of pages released in Disclosure Log",{"$f":"'8. Disclosure Log Documents'!$E$14","v":0},null,"This item is automatically completed when information is entered in the \n'8. Disclosure Log Documents' page."]
[null,"Number of pages released under RTI Act in part or in full",null,null,"If auditing internally record the number of pages released under RTI applications finalised for the selected period.  For agencies audited externally use the 'Access in full' and 'Access in part' page figures released for RTI applications finalised from the latest RTI IP Annual Report."]
[null,"Number of documents released in Disclosure Log",{"$f":"'8. Disclosure Log Documents'!$D$14","v":0},null,"This item is automatically completed when information is entered in the \n'8. Disclosure Log Documents' page."]
[null,"List of applications made - Departments and Ministers only"]
[null,"Disclosure Log includes a list of applications made to the department",null,null,"RTI Act s78(2)."]
[null,"Number of applications made listed in the department's Disclosure Log at date of review",null,null,"RTI Act s78(2)."]
[null,"Disclosure Log states the details of the information being sought by the applicant for each application",null,null,"Section 78(2)(a) of the RTI Act requires departments and Ministers to publish ‘details of the information being sought by the applicant as stated in the application.’ However, it is not necessary to use the applicant’s exact words, and a summary which outlines the general nature of the application will generally be sufficient. It is important to ensure information is deleted where required under section 78B."]
[null,"List of applications made includes the date the each application was made",null,null,"This is the date the application was made valid, rather than the date the application was received by the agency or Minister, if these dates are different."]
[null,"Date of the latest application listed",null,null,"If the date is unable to be determined please enter 'Unknown'."]
[null,"How up to date is the information listed",null,null,"Provide a basic assessment on whether information in the disclosure log is up to date.  It is expected that departments would regularly receive new applications.  In this regard if the disclosure log does not include any new applications for a period exceeding six months it is likely that the disclosure log is not current.  If the last application was from two to six months previous to the audit then the disclosure log is in use but is not kept current."]
[null,"For each application where documents are released - Departments and Ministers only"]
[null,"A copy of the released document is provided",null,null,"RTI Act s78(3) \nIf the department or Minister decides to give access to a document that does not contain personal information of the applicant and the applicant accesses the document within the access period, the following must be included in a disclosure log as soon as practicable after the applicant accesses the document—\n(a) a copy of the document;\n(b) the applicant’s name;\n(c) if access to the document was sought for the benefit of, or use of the document by, an entity other than the applicant—the name of the other entity.\n\nNote under Section 78B  an agency must delete from any document or information included in a disclosure log under section 78 or 78A, any information (including an individual’s name) that is prescribed."]
[null,"The applicant's name is listed in the department's Disclosure Log"]
[null,"The disclosure log lists the name of the entity the document was sought for, if any"]
[null,"For a sample of applications released on disclosure log"]
[null,"The text accompanying released documents is accurate",null,null,"For a SAMPLE of entries on the Disclosure Log access the released documents and scan them. "]
[null,"Where information has been deleted from the released documents under section 78B of the RTI Act or when the agency has decided not to include released documents on the disclosure log has the reasons for the decision been included on the disclosure log",null,null,"It is best practice to provide a clear explanation of why information has been deleted from released documents or documents have been withheld from release.  This promotes transparency.  "]
[null,"Accessing documents on the disclosure log"]
[null,"Documents in the Disclosure Log are accompanied by text summarising the content of the information",{"$f":"IF(SUM($C$30,$C$32,$C$34)=0,$G$18,\"\")","v":"N/A"}]
[null,"In Disclosure Log are documents directly attached or available via a direct link",{"$f":"IF(SUM($C$30,$C$32,$C$34)=0,$G$18,\"\")","v":"N/A"}]
[null,"The links to documents operate correctly and there are no broken or missing links",{"$f":"IF(SUM($C$30,$C$32,$C$34)=0,$G$18,\"\")","v":"N/A"},null,"Record any broken or missing links on the '11. Website Issues' page."]
[null,"Where a document is not published electronically are details identifying the document and how to access it provided",{"$f":"IF(SUM($C$30,$C$32,$C$34)=0,$G$18,\"\")","v":"N/A"}]
[null,"Where documents are provided in pdf form, are details provided on how to contact the agency to request the information in an alternative format",{"$f":"IF(SUM($C$30,$C$32,$C$34)=0,$G$18,\"\")","v":"N/A"},null,"Web publishing guidelines (CUE Module 6 - Non HTML documents) provide that if PDF documents are included on websites, HTML equivalents must also be published. Mandatory for agencies to which the Financial Accountability Act 2009 applies, for example, departments, universities and statutory authorities.  Local governments are not included.  However there is an exception to this. PDF guidelines state that ‘right to information’ documents—documents included in an agency disclosure log under the Right to Information Act 2009 - may be published without an accessible format, but must include contact details (e.g. email, phone) so a customer can ask for the information in an alternative format.\nSample of the type of text to be included in disclosure logs about accessibility:\n\nCurrently this document is only available in this format.  If you are unable to read it, please contact xxx [include information for contact by phone, email or in writing].  We will endeavour to meet all reasonable requests to provide the document in an alternative format, free of charge.\n\nIn a well-managed disclosure log agencies may provide additional assistance in how to access documents in different formats."]
[null,"Other requirements not assessed\nThese requirements are not assessed as part of the desktop audit process.\nA comment may be made if during the desktop audit an issue is identified regarding one of these items."]
[null,"Released documents don't contain any information that should not be included on the Disclosure Log (as detailed)",null,null,"Disclosure logs must not contain information where:\n• its publication is prevented by law\n• it may be defamatory\n• it would, if included in a disclosure log, unreasonably invade an individual’s privacy or cause substantial harm to an entity;\n• it is of a confidential nature communicated in confidence or protected from disclosure under a contract; or would allow such information to be ascertained."]
[null,"Is information and documents published on a disclosure log maintained for a minimum of six months",null,null,"Direct links to documents should be provided for a minimum of six months where possible."]
[null,"If the disclosure log has archived older applications, is information on how to access them available",null,null,"Information and documents archived from the disclosure log are made available electronically (eg on CD or DVD) on request for as long as the original file for the application is required to be kept under relevant disposal schedules."]
[null,"Make a note of any other issues identified"]
[null,"Were there any other issues identified",null,null,"The desktop audit is not designed for performing a thorough evaluation of the quality, completeness and currentness of information provided on the agency website.  In this regard this question relates to a quick scan of the information provided and an opportunity to record any issues that might be noted.\nFor instance, this would be an opportunity to note if the Disclosure Log referenced an incorrect standard to determine the publication of information."]
[null,"Overall assessment of the disclosure log"]
[null,"Date the Disclosure Log was last updated",null,null,"Best estimate based on latest entry / update date on page\nThis information assists in assessing whether the disclosure log is being maintained.  If the date is unable to be determined please enter 'Unknown'."]
[null,"Date of Audit",null,null,"Used to identify when the snapshot of the number of documents on the disclosure log was made."]
[null,"Overall, assess the level of compliance of the Disclosure Log with the RTI Act",{"$f":"IF($C$16=$I$18,$N$22,IF($C$16=$I$17,$N$22,\"\"))","v":""},null,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Major non-compliances identified\nLimited progress - Disclosure log is present but very limited information is provided\nNon-compliant - non-compliances so significant that the disclosure log is materially non-compliant\nEmpty - Disclosure log is present and explained but does not have any documents\nNo disclosure log - Agency does not publish a Disclosure Log on its website"]
[null,"Overall comment"]
[null,"Move to '9. General privacy' next"]

{"sheet":"8. Disclosure Log Documents","index":10,"n_rows":33,"n_cols":17,"rows_kept":33,"cut":false,"hidden":false,"merged":[[8,1,8,9],[9,1,9,9],[22,1,22,9],[0,0,0,2],[0,6,0,9],[4,1,4,9],[5,1,5,9],[6,1,6,9],[7,1,7,9],[20,2,20,9]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,{"$f":"CONCATENATE(\"Details of documents included on Agency Disclosure Log \", IF('7. Disclosure Log'!C63<>\"\", \"as at \"& TEXT('7. Disclosure Log'!C63,\"d/mm/yyyy\"),\"\"))","v":"Details of documents included on Agency Disclosure Log "}]
[]
[null,"Notes on completing this worksheet"]
[null,"This worksheet provides an opportunity to assess the volume and type of information released on the disclosure log to enable comparison with the volume released under RTI. "]
[null,"Note to enable this comparison to be made the same period of assessment is required as the last available published RTI statistics if the audit is performed externally to the agency.  If the audit is performed internally or on a department or Ministerial office where more recent RTI application information is available, then use the latest RTI application information and select an appropriate period for assessment.  For departments a period of 3 months should be sufficient given the volume of applications processed.  Use the corresponding period of the RTI application data for assessment of the material published on the disclosure log."]
[null,"Count the number of applications, documents and pages of information released on the disclosure log over the period.  For some agencies the information may not be included on the disclosure log in a format where this is possible.  For instance all documents released under a single application may be attached as a single document."]
[null,"Information that may be included in the disclosure log includes: the application reference number, the date of the decision, the outcome of the application (eg application withdrawn or no documents released), text summarising the content of the information and which sub-agency or office the application relates to document of."]
[null,"List any issues with missing information, broken and missing links and out of date or inaccurate information on the '11. Website issues' page."]
[]
[null,null,"Applications","Documents","Pages"]
[null,"Total number of (Released on Disclosure Log):",{"$f":"COUNTA(B26:B525)","v":0},{"$f":"SUM(E26:E525)","v":0},{"$f":"SUM(F26:F525)","v":0}]
[null,"Total number of (Released on Disclosure Log) during the specified period:"]
[null,"Released via direct link",{"$f":"COUNTIF($H$26:$H$525,$O$26)","v":0},{"$f":"SUMIF($H$26:$H$525,$O26,E$26:E$525)","v":0},{"$f":"SUMIF($H$26:$H$525,$O26,F$26:F$525)","v":0}]
[null,"Released on contact to the agency",{"$f":"COUNTIF($H$26:$H$525,$O$27)","v":0},{"$f":"SUMIF($H$26:$H$525,$O27,E$26:E$525)","v":0},{"$f":"SUMIF($H$26:$H$525,$O27,F$26:F$525)","v":0}]
[]
[null,null,"Individual","Business","Legal","Media","Political","Government","Other","Unknown"]
[null,"Applicant Type:",{"$f":"COUNTIF($G$26:$G$525,C$18)","v":0},0,0,0,0,0,0,0]
[]
[null,"Comment:"]
[]
[null,"Return to '7. Disclosure Log' when completed"]
[]
[null,"Insert a list of entries from the disclosure log for the selected period.  Enter the headings as per the disclosure log.  Suggested headings are included.\n\nSummary of Content","Application reference number","Date","Number of documents / links","Number of pages","Applicant type","Access method","Application status","Name of applicant\n(Department only)","Name of entity application was for\n(Department only)","Comment",null,"Options","Access method / Outcome","Type of Applicant","Application status"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,"Yes","Direct link","Individual","In progress"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,"No","On request","Business","Access Refused"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A","Not published RTI Act s78B(2) ","Legal","No documents released"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,"Other","No documents released","Media","Application withdrawn"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Link broken","Political","Finalised"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Not provided","Government","Other"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Other","Other"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Unknown"]

{"sheet":"8a. Disclosure Log working","index":11,"n_rows":2,"n_cols":2,"rows_kept":2,"cut":false,"hidden":false,"merged":[]}
[]
[null,"Feel free to enter any data you wish into this spreadsheet to record the contents of the disclosure log."]

{"sheet":"9. General privacy","index":12,"n_rows":43,"n_cols":15,"rows_kept":43,"cut":false,"hidden":false,"merged":[[40,4,41,4],[41,2,41,3],[30,4,31,4],[42,1,42,4],[36,2,36,3],[38,2,38,3],[35,2,35,4],[37,2,37,4],[39,2,39,4],[34,2,34,3],[40,2,40,3],[0,0,0,2],[32,1,32,4],[33,1,33,4],[26,1,26,4],[11,1,11,4],[5,1,5,4],[6,1,6,4],[23,2,23,3],[7,1,7,4],[31,2,31,3],[29,1,29,4],[24,1,24,4],[30,2,30,3]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"General Privacy Desktop Audit"]
[]
[null,"Notes on completing this worksheet"]
[null,"The Information Privacy Act 2009 places obligations on agencies to handle, collect, store, secure, use and disclose personal information in accordance with the privacy principles.  It also creates obligations in relation to allowing individuals to access and amendment their own personal information."]
[null,"It is good privacy practice to make the public aware of the agency's processes and procedures for managing personal information."]
[null,"This page looks at what privacy related information is published on the agency website."]
[]
[null,null,"Assessment","Comment","Notes to assist auditor to complete this sheet",null,"Options","Options","Footer","Formal Application","Complaints Process","Anonymous","Contact details","General Privacy","Compliance - IPP2"]
[null,"Does the website mention privacy",null,null,null,null,"Yes","Yes","Yes","Detailed information","Detailed information","Yes","Privacy officer/unit","Well managed","Well managed"]
[null,"Checks for what Privacy related information is available to the public on the Agency website",null,null,null,null,"No","No","Other term","Some information","Some information","No","Other business unit","Compliant","Compliant"]
[null,"Does website include:",null,null,null,null,"N/A","Other","No","Link to forms","Link to general complaints process","Not specified","General contact","In progress","In progress"]
[null,"A link to 'Privacy' in the webpage footer",null,null,"Requirement of CUE 3.0 (Consistent User Experience) Standard which is mandatory for agencies to which the Financial Accountability Act 2009 applies, for example, departments, universities and statutory authorities.  Local governments are not included. To ensure accessibility to information on the agencies personal information handling practices all agencies should consider providing a link to privacy in the website footer.",null,"Other",null,"N/A","Mentioned","Mentioned","N/A","No","Limited progress","Limited progress"]
[null,"A link to the IP Act",null,null,null,null,null,null,"Other","None","None","Other","Other","Negligible","Negligible"]
[null,"Privacy Statement",null,null,null,null,null,null,null,"Other","Other",null,null,"Non-compliant","Non-compliant"]
[null,"Privacy Plan / Policy",null,null,null,null,null,null,null,null,null,null,null,"Not published","Not assessable"]
[null,"Information on the agency's personal information policies and procedures"]
[null,"Information on how people can access their personal information (IPP6)",null,null,"IPP6 - Access to documents containing personal information."]
[null,"Information on how people can amend their personal information (IPP7)",null,null,"IPP7 - Amendment of documents containing personal information."]
[null,"The agency process for managing privacy breaches and privacy complaints",null,null,"Includes information on right to make a privacy complaint, process for complaints and ability to refer unresolved privacy complaints to the OIC after 45 business days from date formal complaint made to the agency."]
[null,"Does Internet Privacy Statement include information on collection via email and internet"]
[null,"Does the privacy webpage include a link to the Privacy Plan / Policy",null,null,"Best practice"]
[null,"What else is on the website regarding privacy",null,null,"List out what other privacy information and resources were identified on the website."]
[null,"Make a note of any issues identified with the provided information"]
[null,"Were there any issues identified with the provided privacy information",null,null,"The desktop audit is not designed for performing a thorough evaluation of the quality, completeness and currentness of privacy information provided on the agency website.  In this regard this question relates to a quick scan of the information provided and an opportunity to record any issues that might be noted.\nFor instance, this would be an opportunity to note if the privacy policy referenced out of date legislation or standards i.e. Freedom of Information Act or IS42."]
[null,"Best Practice"]
[null,"Can complaints and feedback be made anonymously"]
[null,"Are contact details provided for who (position or general contact address) the public can contact about privacy issues"]
[null,"Overall"]
[null,"Overall, standard of online privacy material",null,null,"Well managed – Comprehensive and detailed privacy material and either broad or innovative application of the legislative principles\nCompliant – Detailed privacy material covering agency personal information handling practices, access, amendment and complaints which is up to date with only minor technical non–compliances if any\nIn progress - Has some information on privacy but missing significant information or has major issues\nLimited progress -  Limited information on privacy provided\nNegligible - Mentions privacy but no further information\nNon-compliant - non-compliances so significant that the privacy information is materially non-compliant\nNot published - No identifiable information on privacy was located on the agency website"]
[null,"Overall comment"]
[null,"Move to 'IPP5. Personal Info Holdings' next"]
[null,"Move to 'NPP5. Personal Info Holdings' next"]
[null,{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,\"Overall, is agency NPP5(2) compliant?\",\"Overall, is agency IPP5 compliant?\")","v":"Overall, is agency IPP5 compliant?"},{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,IF('NPP5. Personal Info Holdings'!$C$27=\"\",\"\",'NPP5. Personal Info Holdings'!$C$27),IF('IPP5. Personal Info Holdings'!$C$25=\"\",\"\",'IPP5. Personal Info Holdings'!$C$25))","v":""}]
[null,"Overall comment",{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,IF('NPP5. Personal Info Holdings'!$C$28=\"\",\"\",'NPP5. Personal Info Holdings'!$C$28),IF('IPP5. Personal Info Holdings'!$C$26=\"\",\"\",'IPP5. Personal Info Holdings'!$C$26))","v":""}]
[null,{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,\"Overall, compliance of agency forms with NPP1\",\"Overall, compliance of agency forms with IPP2\")","v":"Overall, compliance of agency forms with IPP2"},{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,IF('NPP1. Forms Assessment'!$C$16=\"\",\"\",'NPP1. Forms Assessment'!$C$16),IF('IPP2. Forms Assessment'!$C$14=\"\",\"\",'IPP2. Forms Assessment'!$C$14))","v":""}]
[null,"Overall comment",{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,IF('NPP1. Forms Assessment'!$C$17=\"\",\"\",'NPP1. Forms Assessment'!$C$17),IF('IPP2. Forms Assessment'!$C$15=\"\",\"\",'IPP2. Forms Assessment'!$C$15))","v":""}]
[null,"Overall, compliance of agency email contacts with IPP2/NPP1",{"$f":"IF('IPP2-NPP1. Email Assessment'!$C$15=\"\",\"\",'IPP2-NPP1. Email Assessment'!$C$15)","v":""}]
[null,"Overall comment",{"$f":"IF('IPP2-NPP1. Email Assessment'!$C$16=\"\",\"\",'IPP2-NPP1. Email Assessment'!$C$16)","v":""}]
[null,{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,\"Overall, compliance with NPP1\",\"Overall, compliance with IPP2\")","v":"Overall, compliance with IPP2"},null,null,"Well managed - Compliant with either broad or innovative application of the legislative principles\nCompliant - Forms and email contacts reviewed all compliant with only minor technical non-compliances if any\nIn progress - Forms and email contacts vary in compliance with some having major issues\nLimited progress - Few forms or email contacts have information on collection and use\nNegligible - Agency forms have minimal IPP2 information and global privacy statement is not available from pages with email contacts\nNon-compliant - non-compliances so significant that the IPP2 information is materially non-compliant\nNot assessable - No identifiable IPP2 information was located on the agency forms or regarding collection by email"]
[null,"Overall comment"]
[null,"Move to '10. Other agency websites' next"]

{"sheet":"IPP5. Personal Info Holdings","index":13,"n_rows":27,"n_cols":9,"rows_kept":27,"cut":false,"hidden":false,"merged":[[0,0,0,2],[26,1,26,4],[10,1,10,4],[18,1,18,4],[5,1,5,4],[6,1,6,4],[7,1,7,4],[19,2,19,3],[20,2,20,3],[25,2,25,3],[22,1,22,4],[16,1,16,4],[11,1,11,3],[24,2,24,3],[24,4,25,4]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Assessment of IPP5 - Providing information about documents containing personal information"]
[]
[null,"Notes on completing this worksheet"]
[null,"Information Privacy Principle (IPP) 5 concerns the transparency of agency actions when dealing with personal information and ensuring that individuals whom the information is about are able to exercise some measure\nof control over it. IPP5 require agencies to:\n• make people aware of what kinds of personal information they hold and why\n• tell people how they can get access to it"]
[null,"IPP 5 does not expressly require agencies to document all the personal information they hold. An agency only has to provide generic information about the types or classes of personal information held, why its held, and how it is or will be used."]
[null,"Up to date Privacy Plans are a straightforward and relatively resource efficient method of ensuring compliance with IPP5."]
[]
[null,null,"Assessment","Comment","Notes to assist auditor to complete this sheet",null,"Options","Ease of access","Compliance"]
[null,"Assessment of coverage",null,null,null,null,"Yes","Easy to find","Well managed"]
[null,"Does the agency publish information on:",null,null,null,null,"No","Difficult to find","Compliant"]
[null,"Whether the agency has control of documents containing personal information",null,null,null,null,"N/A","Search required","In progress"]
[null,"The type of personal information contained in the documents",null,null,null,null,"Other","None found","Limited progress"]
[null,"The main purposes for which the personal information included in the documents is used",null,null,null,null,null,"Other","Negligible"]
[null,"What an individual should do to obtain access to a document containing personal information about the individual",null,null,null,null,null,null,"Non-compliant"]
[null,"Issues identified",null,null,null,null,null,null,"Not published"]
[null,"Were any issues identified with the provided information",null,null,"The desktop audit is not designed for performing a thorough evaluation of the quality, completeness and currentness of privacy information provided on the agency website.  In this regard this question relates to a quick scan of the information provided and an opportunity to record any issues that might be noted.\nFor instance, this would be an opportunity to note if the\npersonal information holdings had not been updated for major agency changes or were missing information relating to significant functions of the agency."]
[null,"Where is this information published"]
[null,"Document name and version"]
[null,"Link to information"]
[null,"Date document last released / updated"]
[null,"Overall compliance"]
[null,"Overall, how easy was it to access information on personal information holdings"]
[null,"Overall, is agency IPP5 compliant?",null,null,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Personal information holdings is published but is missing significant information or has major issues\nLimited progress -  Limited information on personal information holdings provided\nNegligible - Mention of personal information but no further information\nNon-compliant - non-compliances so significant that the personal information holdings is materially non-compliant\nNot published - No identifiable information on personal information holdings was located on the agency website"]
[null,"Overall comment"]
[null,"Move to 'IPP2. Forms Assessment' next"]

{"sheet":"NPP5. Personal Info Holdings","index":14,"n_rows":29,"n_cols":9,"rows_kept":29,"cut":false,"hidden":false,"merged":[[0,0,0,2],[28,1,28,4],[10,1,10,4],[20,1,20,4],[5,1,5,4],[6,1,6,4],[7,1,7,4],[27,2,27,3],[24,1,24,4],[21,2,21,3],[22,2,22,3],[18,1,18,4],[11,1,11,3],[26,2,26,3],[26,4,27,4]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Assessment of NPP5 - Openness"]
[]
[null,"Notes on completing this worksheet"]
[null,"National Privacy Principle (NPP) 5 concerns the transparency of agency actions when dealing with personal information and ensuring that individuals whom the information is about are able to exercise some measure of control over it. NPP5 requires agencies to:\n• make people aware of what kinds of personal information they hold and why\nIt is best practice to also tell people how they can get access to it"]
[null,"NPP 5 does not expressly require agencies to document all the personal information they hold. An agency only has to provide generic information about the types or classes of personal information held, why it is held, and how it is or will be used."]
[null,"Up to date Privacy Plans are a straightforward and relatively resource efficient method of ensuring compliance with NPP5."]
[]
[null,null,"Assessment","Comment","Notes to assist auditor to complete this sheet",null,"Options","Ease of access","Compliance"]
[null,"Assessment of coverage",null,null,null,null,"Yes","Easy to find","Well managed"]
[null,"Does the agency publish information on:",null,null,null,null,"No","Difficult to find","Compliant"]
[null,"The type of personal information contained in the documents",null,null,null,null,"N/A","Search required","In progress"]
[null,"The main purposes for which the personal information included in the documents is used",null,null,null,null,"Other","None found","Limited progress"]
[null,"How it collects personal information",null,null,null,null,null,"Other","Negligible"]
[null,"How it holds / stores personal information",null,null,null,null,null,null,"Non-compliant"]
[null,"How it uses personal information",null,null,null,null,null,null,"Not published"]
[null,"How it discloses personal information"]
[null,"Issues identified"]
[null,"Were any issues identified with the provided information",null,null,"The desktop audit is not designed for performing a thorough evaluation of the quality, completeness and currentness of privacy information provided on the agency website.  In this regard this question relates to a quick scan of the information provided and an opportunity to record any issues that might be noted.\nFor instance, this would be an opportunity to note if the\npersonal information holdings had not been updated for major agency changes or were missing information relating to significant functions of the agency."]
[null,"Where is this information published"]
[null,"Document name and version"]
[null,"Link to information"]
[null,"Date document last released / updated"]
[null,"Overall compliance"]
[null,"Overall, how easy was it to access information on personal information holdings"]
[null,"Overall, is agency NPP5(2) compliant?",null,null,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Personal information holdings is published but is missing significant information or has major issues\nLimited progress - Limited information on personal information holdings provided\nNegligible - Mention of personal information but no further information\nNon-compliant - non-compliances so significant that the personal information holdings is materially non-compliant\nNot published - No identifiable information on personal information holdings was located on the agency website"]
[null,"Overall comment"]
[null,"Move to 'NPP1. Forms Assessment' next"]

{"sheet":"IPP2. Forms Assessment","index":15,"n_rows":130,"n_cols":36,"rows_kept":130,"cut":false,"hidden":false,"merged":[[122,2,123,2],[122,3,123,3],[122,4,123,4],[122,6,123,6],[7,1,7,7],[8,1,8,7],[10,3,10,4],[11,3,11,4],[10,5,10,6],[11,5,11,6],[0,0,0,2],[0,7,0,11],[4,1,4,7],[5,1,5,7],[6,1,6,7],[122,14,122,15],[122,21,122,25],[13,4,14,6],[13,2,13,3],[14,2,14,3],[19,21,19,25],[19,14,19,15],[15,3,15,6],[122,7,123,7],[122,5,123,5],[17,1,17,11],[122,9,123,9],[122,10,122,12],[19,1,20,1],[19,2,20,2],[122,1,123,1],[122,13,123,13],[19,3,20,3],[19,10,19,12],[19,13,20,13],[19,4,20,4],[19,6,20,6],[19,7,20,7],[19,9,20,9],[19,5,20,5]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Forms - Detailed assessment for compliance with Privacy Principles (focus on IPP2 compliance)"]
[]
[null,"Notes on completing this worksheet"]
[null,"Whenever an agency invites the provision of information, by completion of a form, Information Privacy Principle (IPP) 2, requires that the agency takes all reasonable steps to advise the individual of -\n• the purpose of the collection, \n• any law that might authorise or require the collection, and \n• anyone who would usually receive the information in turn, either first or second hand.\nThis information is termed a ‘collection notice’.  Although not required under IPP 2, good practice would be to advise the individual if the information was routinely kept confidential and secure."]
[null,"Search the website and select a SAMPLE of forms. (It is recommended that a minimum sample size is 10 forms.)  Record and check each sampled form below.  Select a range of different forms from different areas of the organisation, relating to different matters."]
[null,"This audit checks compliance of the forms against some of the requirements in IPP1, IPP2, IPP8, IPP10 and IPP11."]
[null,"It is recommended that copies of forms which are included in the audit be retained as a component of the audit.  This enables the forms to be further consulted during the process if the website changes."]
[]
[null,"Number of forms requiring a privacy notice","Compliant privacy notice","Partial privacy notice",null,"No privacy notice"]
[null,{"$f":"COUNTIF(Q22:Q121,\"<>\"&$AI$26)","v":0},{"$f":"COUNTIF($Q$22:$Q$121,$AI$23)& IF($B$12>0,\" (\" & TEXT(COUNTIF($Q$22:$Q$121,$AI$23)/$B$12,\"0%\") & \")\",\"\")","v":"0"},{"$f":"COUNTIF($Q$22:$Q$121,$AI$24)& IF($B$12>0,\" (\" & TEXT(COUNTIF($Q$22:$Q$121,$AI$24)/$B$12,\"0%\") & \")\",\"\")","v":"0"},null,{"$f":"COUNTIF($Q$22:$Q$121,$AI$25)& IF($B$12>0,\" (\" & TEXT(COUNTIF($Q$22:$Q$121,$AI$25)/$B$12,\"0%\") & \")\",\"\")","v":"0"}]
[]
[null,"Overall, compliance of agency forms with IPP2",null,null,"Well managed - Forms reviewed all compliant and show examples of either broad or innovative application of the legislative principles\nCompliant - Forms reviewed all compliant with only minor technical non-compliances if any\nIn progress - Forms vary in compliance with some forms having major issues\nLimited progress - Few forms have information on collection and use\nNegligible - Agency forms have minimal or no IPP2 information\nNon-compliant - non-compliances so significant that the IPP2 information is materially non-compliant\nNot assessable - No assessable forms were located on the agency website"]
[null,"Overall comment"]
[null,"Were any other issues identified"]
[]
[null,"Move to 'IPP1-NPP1. Email Assessment' next"]
[]
[null,"Form Title","Link / Source","Form Version and/or\nRelease Date","Does the form collect personal information of an individual","Does the form include a 'collection notice'","Purpose of collection","Is purpose of collection clear from the form","IPP1","Is the collection of personal information authorised or required by law","If required or authorised by law",null,null,"Is it the agency's usual practice to disclose the personal information (of the type collected) to another entity","If usual to disclose",null,"IPP2","IPP1","IPP1","IPP1","IPP8","Best Practice"]
[null,null,null,null,null,null,null,null,"Is the purpose (ie proposed use and disclosure) appropriate",null,"Is the individual made aware of  the fact the collection is authorised or required under a law ","Name of the law","Is the law specified",null,"Who is it disclosed to","Is the identity of who it is disclosed to clear","Compliant","Is the information collected necessary to fulfil the purpose or directly related to fulfilling the purpose","Is  individual's identification with equality of employment opportunity (EEO) target groups (indigenous, first language, disability, gender, etc) optional or only requested when strictly required","Is the amount of personal information collected no more than is necessary (based on stated purpose)","If form is electronic, does it have appropriate validation of input data","Is the identity of agency clear from the form","Is how to contact the agency included on the form","Can individual select their preferred contact method and with other contact details optional \n(where possible)","Is only the least required personal information mandatory","Mandatory / optional fields are clearly indicated","Comment",null,"Options","Options 2","Options 3","Least Mandatory","Include a collection notice","Is the identity of who it is disclosed to clear","Compliance","Overall compliance"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,{"$f":"IF(E22=$AC$23,IF(AND(H22=\"Yes\",IF(J22=$AC$23,AND(K22=\"Yes\",M22=\"Yes\"),TRUE),IF(N22=$AC$23,P22=\"Yes\",TRUE)),$AI$23,IF(OR(H22=\"Yes\",K22=\"Yes\",M22=\"Yes\",P22=\"Yes\"),$AI$24,$AI$25)),$AI$26)","v":"N/A"}]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A",null,null,null,null,null,null,null,null,null,null,null,"Yes","Yes","Yes","Yes","On form","Yes","Compliant","Well managed"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A",null,null,null,null,null,null,null,null,null,null,null,"No","No","No","No","On page with form","Vague","Partial","Compliant"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A",null,null,null,null,null,null,null,null,null,null,null,"N/A","Unknown","Other","Not specified","Link to global notice","No","No","In progress"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A",null,null,null,null,null,null,null,null,null,null,null,"Other","Other",null,"Other","None","N/A","N/A","Limited progress"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A","Other",null,"Negligible"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Other",null,null,"Non-compliant"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Not assessable"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
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[]
[null,"Form Title","Number of forms assessed","Forms include a form Version and/or\nRelease Date","Does the form collect personal information of an individual","Does the form include a 'collection notice'","Purpose of collection","Is purpose of collection clear from the form","IPP10  & 11","Is the collection of personal information authorised or required by law","If required or authorised by law",null,null,"Is it the agency's usual practice to disclose the personal information (of the type collected) to another entity","If usual to disclose",null,"IPP2","IPP1","IPP1","IPP1","IPP8","Best Practice"]
[null,null,null,null,null,null,null,null,"Is the purpose (ie proposed use and disclosure) appropriate",null,"Is the individual made aware of  the fact the collection is authorised or required under a law ","Name of the law","Is the law specified",null,"Who is it disclosed to","Is the identity of who it is disclosed to clear","Compliant","Is the information collected necessary to fulfil the purpose or directly related to fulfilling the purpose","Is  individual's identification with equality of employment opportunity (EEO) target groups (indigenous, first language, disability, gender, etc) optional or only requested when strictly required","Is the amount of personal information collected no more than is necessary (based on stated purpose)","If form is electronic, does it have appropriate validation of input data","Is the identity of agency clear from the form","Is how to contact the agency included on the form","Can individual select their preferred contact method and with other contact details optional \n(where possible)","Is only the least required personal information mandatory","Mandatory / optional fields are clearly indicated"]
[null,null,null,{"$f":"COUNTA(D$22:D$121)&\" \" & $AC23 & IF(D$130>0,\" (\" & TEXT(COUNTA(D$22:D$121)/D$130,\"0%\") & \")\",\"\")","v":"0 Yes"},{"$f":"IF($AE23 = \"\", \"\", COUNTIF(E$22:E$121,$AE23)&\" \" & $AE23 & IF(E$130>0,\" (\" & TEXT(COUNTIF(E$22:E$121,$AE23)/E$130,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AG23=\"\",\"\",COUNTIF(F$22:F$121,$AG23)&\" \" & $AG23 & IF(F$130>0,\" (\" & TEXT(COUNTIF(F$22:F$121,$AG23)/F$130,\"0%\") & \")\",\"\"))","v":"0 On form"},null,{"$f":"IF($AE23 = \"\", \"\", COUNTIF(H$22:H$121,$AE23)&\" \" & $AE23 & IF(H$130>0,\" (\" & TEXT(COUNTIF(H$22:H$121,$AE23)/H$130,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AD23=\"\",\"\",COUNTIF(I$22:I$121,$AD23)&\" \" & $AD23 & IF(I$130>0,\" (\" & TEXT(COUNTIF(I$22:I$121,$AD23)/I$130,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AC23=\"\",\"\",COUNTIF(J$22:J$121,$AC23)&\" \" & $AC23 & IF(J$130>0,\" (\" & TEXT(COUNTIF(J$22:J$121,$AC23)/J$130,\"0%\") & \")\",\"\"))","v":"0 Yes"},"0 Yes",null,{"$f":"IF($AH23=\"\",\"\",COUNTIF(M$22:M$121,$AH23)&\" \" & $AH23 & IF(M$130>0,\" (\" & TEXT(COUNTIF(M$22:M$121,$AH23)/M$130,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AD23=\"\",\"\",COUNTIF(N$22:N$121,$AD23)&\" \" & $AD23 & IF(N$130>0,\" (\" & TEXT(COUNTIF(N$22:N$121,$AD23)/N$130,\"0%\") & \")\",\"\"))","v":"0 Yes"},null,{"$f":"IF($AH23=\"\",\"\",COUNTIF(P$22:P$121,$AH23)&\" \" & $AH23 & IF(P$130>0,\" (\" & TEXT(COUNTIF(P$22:P$121,$AH23)/P$130,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AI23=\"\",\"\",COUNTIF(Q$22:Q$121,$AI23)&\" \" & $AI23 & IF(Q$130>0,\" (\" & TEXT(COUNTIF(Q$22:Q$121,$AI23)/Q$130,\"0%\") & \")\",\"\"))","v":"0 Compliant"},{"$f":"IF($AE23 = \"\", \"\", COUNTIF(R$22:R$121,$AE23)&\" \" & $AE23 & IF(R$130>0,\" (\" & TEXT(COUNTIF(R$22:R$121,$AE23)/R$130,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AC23=\"\",\"\",COUNTIF(S$22:S$121,$AC23)&\" \" & $AC23 & IF(S$130>0,\" (\" & TEXT(COUNTIF(S$22:S$121,$AC23)/S$130,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AE23 = \"\", \"\", COUNTIF(T$22:T$121,$AE23)&\" \" & $AE23 & IF(T$130>0,\" (\" & TEXT(COUNTIF(T$22:T$121,$AE23)/T$130,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AC23=\"\",\"\",COUNTIF(U$22:U$121,$AC23)&\" \" & $AC23 & IF(U$130>0,\" (\" & TEXT(COUNTIF(U$22:U$121,$AC23)/U$130,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AE23 = \"\", \"\", COUNTIF(V$22:V$121,$AE23)&\" \" & $AE23 & IF(V$130>0,\" (\" & TEXT(COUNTIF(V$22:V$121,$AE23)/V$130,\"0%\") & \")\",\"\"))","v":"0 Yes"},"0 Yes",{"$f":"IF($AC23=\"\",\"\",COUNTIF(X$22:X$121,$AC23)&\" \" & $AC23 & IF(X$130>0,\" (\" & TEXT(COUNTIF(X$22:X$121,$AC23)/X$130,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AF23 = \"\", \"\", COUNTIF(Y$22:Y$121,$AF23)&\" \" & $AF23 & IF(Y$130>0,\" (\" & TEXT(COUNTIF(Y$22:Y$121,$AF23)/Y$130,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AC23=\"\",\"\",COUNTIF(Z$22:Z$121,$AC23)&\" \" & $AC23 & IF(Z$130>0,\" (\" & TEXT(COUNTIF(Z$22:Z$121,$AC23)/Z$130,\"0%\") & \")\",\"\"))","v":"0 Yes"}]
[null,null,null,{"$f":"(D130-COUNTA(D$22:D$121))&\" \" & $AC24 & IF(D$130>0,\" (\" & TEXT((D130-COUNTA(D$22:D$121))/D$130,\"0%\") & \")\",\"\")","v":"0 No"},{"$f":"IF($AE24 = \"\", \"\", COUNTIF(E$22:E$121,$AE24)&\" \" & $AE24 & IF(E$130>0,\" (\" & TEXT(COUNTIF(E$22:E$121,$AE24)/E$130,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"COUNTIF(F$22:F$121,$AG24)&\" \" & $AG24 & IF(F$130>0,\" (\" & TEXT(COUNTIF(F$22:F$121,$AG24)/F$130,\"0%\") & \")\",\"\")","v":"0 On page with form"},null,{"$f":"IF($AE24 = \"\", \"\", COUNTIF(H$22:H$121,$AE24)&\" \" & $AE24 & IF(H$130>0,\" (\" & TEXT(COUNTIF(H$22:H$121,$AE24)/H$130,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"IF($AD24=\"\",\"\",COUNTIF(I$22:I$121,$AD24)&\" \" & $AD24 & IF(I$130>0,\" (\" & TEXT(COUNTIF(I$22:I$121,$AD24)/I$130,\"0%\") & \")\",\"\"))","v":"0 No"},"0 No","0 No",null,{"$f":"IF($AH24=\"\",\"\",COUNTIF(M$22:M$121,$AH24)&\" \" & $AH24 & IF(M$130>0,\" (\" & TEXT(COUNTIF(M$22:M$121,$AH24)/M$130,\"0%\") & \")\",\"\"))","v":"0 Vague"},{"$f":"IF($AD24=\"\",\"\",COUNTIF(N$22:N$121,$AD24)&\" \" & $AD24 & IF(N$130>0,\" (\" & TEXT(COUNTIF(N$22:N$121,$AD24)/N$130,\"0%\") & \")\",\"\"))","v":"0 No"},null,{"$f":"IF($AH24=\"\",\"\",COUNTIF(P$22:P$121,$AH24)&\" \" & $AH24 & IF(P$130>0,\" (\" & TEXT(COUNTIF(P$22:P$121,$AH24)/P$130,\"0%\") & \")\",\"\"))","v":"0 Vague"},{"$f":"IF($AI24=\"\",\"\",COUNTIF(Q$22:Q$121,$AI24)&\" \" & $AI24 & IF(Q$130>0,\" (\" & TEXT(COUNTIF(Q$22:Q$121,$AI24)/Q$130,\"0%\") & \")\",\"\"))","v":"0 Partial"},{"$f":"IF($AE24 = \"\", \"\", COUNTIF(R$22:R$121,$AE24)&\" \" & $AE24 & IF(R$130>0,\" (\" & TEXT(COUNTIF(R$22:R$121,$AE24)/R$130,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"IF($AC24=\"\",\"\",COUNTIF(S$22:S$121,$AC24)&\" \" & $AC24 & IF(S$130>0,\" (\" & TEXT(COUNTIF(S$22:S$121,$AC24)/S$130,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"IF($AE24 = \"\", \"\", COUNTIF(T$22:T$121,$AE24)&\" \" & $AE24 & IF(T$130>0,\" (\" & TEXT(COUNTIF(T$22:T$121,$AE24)/T$130,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"IF($AC24=\"\",\"\",COUNTIF(U$22:U$121,$AC24)&\" \" & $AC24 & IF(U$130>0,\" (\" & TEXT(COUNTIF(U$22:U$121,$AC24)/U$130,\"0%\") & \")\",\"\"))","v":"0 No"},"0 No","0 No",{"$f":"IF($AC24=\"\",\"\",COUNTIF(X$22:X$121,$AC24)&\" \" & $AC24 & IF(X$130>0,\" (\" & TEXT(COUNTIF(X$22:X$121,$AC24)/X$130,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"IF($AF24 = \"\", \"\", COUNTIF(Y$22:Y$121,$AF24)&\" \" & $AF24 & IF(Y$130>0,\" (\" & TEXT(COUNTIF(Y$22:Y$121,$AF24)/Y$130,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"IF($AC24=\"\",\"\",COUNTIF(Z$22:Z$121,$AC24)&\" \" & $AC24 & IF(Z$130>0,\" (\" & TEXT(COUNTIF(Z$22:Z$121,$AC24)/Z$130,\"0%\") & \")\",\"\"))","v":"0 No"}]
[null,null,null,null,{"$f":"IF($AE25 = \"\", \"\", COUNTIF(E$22:E$121,$AE25)&\" \" & $AE25 & IF(E$130>0,\" (\" & TEXT(COUNTIF(E$22:E$121,$AE25)/E$130,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"COUNTIF(F$22:F$121,$AG25)&\" \" & $AG25 & IF(F$130>0,\" (\" & TEXT(COUNTIF(F$22:F$121,$AG25)/F$130,\"0%\") & \")\",\"\")","v":"0 Link to global notice"},null,{"$f":"IF($AE25 = \"\", \"\", COUNTIF(H$22:H$121,$AE25)&\" \" & $AE25 & IF(H$130>0,\" (\" & TEXT(COUNTIF(H$22:H$121,$AE25)/H$130,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($AD25=\"\",\"\",COUNTIF(I$22:I$121,$AD25)&\" \" & $AD25 & IF(I$130>0,\" (\" & TEXT(COUNTIF(I$22:I$121,$AD25)/I$130,\"0%\") & \")\",\"\"))","v":"0 Unknown"},"0 N/A","0 N/A",null,{"$f":"IF($AH25=\"\",\"\",COUNTIF(M$22:M$121,$AH25)&\" \" & $AH25 & IF(M$130>0,\" (\" & TEXT(COUNTIF(M$22:M$121,$AH25)/M$130,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"IF($AD25=\"\",\"\",COUNTIF(N$22:N$121,$AD25)&\" \" & $AD25 & IF(N$130>0,\" (\" & TEXT(COUNTIF(N$22:N$121,$AD25)/N$130,\"0%\") & \")\",\"\"))","v":"0 Unknown"},null,{"$f":"IF($AH25=\"\",\"\",COUNTIF(P$22:P$121,$AH25)&\" \" & $AH25 & IF(P$130>0,\" (\" & TEXT(COUNTIF(P$22:P$121,$AH25)/P$130,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"IF($AI25=\"\",\"\",COUNTIF(Q$22:Q$121,$AI25)&\" \" & $AI25 & IF(Q$130>0,\" (\" & TEXT(COUNTIF(Q$22:Q$121,$AI25)/Q$130,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"IF($AE25 = \"\", \"\", COUNTIF(R$22:R$121,$AE25)&\" \" & $AE25 & IF(R$130>0,\" (\" & TEXT(COUNTIF(R$22:R$121,$AE25)/R$130,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($AC25=\"\",\"\",COUNTIF(S$22:S$121,$AC25)&\" \" & $AC25 & IF(S$130>0,\" (\" & TEXT(COUNTIF(S$22:S$121,$AC25)/S$130,\"0%\") & \")\",\"\"))","v":"0 N/A"},{"$f":"IF($AE25 = \"\", \"\", COUNTIF(T$22:T$121,$AE25)&\" \" & $AE25 & IF(T$130>0,\" (\" & TEXT(COUNTIF(T$22:T$121,$AE25)/T$130,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($AC25=\"\",\"\",COUNTIF(U$22:U$121,$AC25)&\" \" & $AC25 & IF(U$130>0,\" (\" & TEXT(COUNTIF(U$22:U$121,$AC25)/U$130,\"0%\") & \")\",\"\"))","v":"0 N/A"},"0 Other","0 Other",{"$f":"IF($AC25=\"\",\"\",COUNTIF(X$22:X$121,$AC25)&\" \" & $AC25 & IF(X$130>0,\" (\" & TEXT(COUNTIF(X$22:X$121,$AC25)/X$130,\"0%\") & \")\",\"\"))","v":"0 N/A"},{"$f":"IF($AF25 = \"\", \"\", COUNTIF(Y$22:Y$121,$AF25)&\" \" & $AF25 & IF(Y$130>0,\" (\" & TEXT(COUNTIF(Y$22:Y$121,$AF25)/Y$130,\"0%\") & \")\",\"\"))","v":"0 Not specified"},{"$f":"IF($AC25=\"\",\"\",COUNTIF(Z$22:Z$121,$AC25)&\" \" & $AC25 & IF(Z$130>0,\" (\" & TEXT(COUNTIF(Z$22:Z$121,$AC25)/Z$130,\"0%\") & \")\",\"\"))","v":"0 N/A"}]
[null,null,null,null,{"$f":"IF($AE26 = \"\", \"\", COUNTIF(E$22:E$121,$AE26)&\" \" & $AE26 & IF(E$130>0,\" (\" & TEXT(COUNTIF(E$22:E$121,$AE26)/E$130,\"0%\") & \")\",\"\"))","v":""},{"$f":"COUNTIF(F$22:F$121,$AG26)&\" \" & $AG26 & IF(F$130>0,\" (\" & TEXT(COUNTIF(F$22:F$121,$AG26)/F$130,\"0%\") & \")\",\"\")","v":"0 None"},null,{"$f":"IF($AE26 = \"\", \"\", COUNTIF(H$22:H$121,$AE26)&\" \" & $AE26 & IF(H$130>0,\" (\" & TEXT(COUNTIF(H$22:H$121,$AE26)/H$130,\"0%\") & \")\",\"\"))","v":""},{"$f":"IF($AD26=\"\",\"\",COUNTIF(I$22:I$121,$AD26)&\" \" & $AD26 & IF(I$130>0,\" (\" & TEXT(COUNTIF(I$22:I$121,$AD26)/I$130,\"0%\") & \")\",\"\"))","v":"0 Other"},"0 Other","0 Other",null,{"$f":"IF($AH26=\"\",\"\",COUNTIF(M$22:M$121,$AH26)&\" \" & $AH26 & IF(M$130>0,\" (\" & TEXT(COUNTIF(M$22:M$121,$AH26)/M$130,\"0%\") & \")\",\"\"))","v":"0 N/A"},{"$f":"IF($AD26=\"\",\"\",COUNTIF(N$22:N$121,$AD26)&\" \" & $AD26 & IF(N$130>0,\" (\" & TEXT(COUNTIF(N$22:N$121,$AD26)/N$130,\"0%\") & \")\",\"\"))","v":"0 Other"},null,{"$f":"IF($AH26=\"\",\"\",COUNTIF(P$22:P$121,$AH26)&\" \" & $AH26 & IF(P$130>0,\" (\" & TEXT(COUNTIF(P$22:P$121,$AH26)/P$130,\"0%\") & \")\",\"\"))","v":"0 N/A"},{"$f":"IF($AI26=\"\",\"\",COUNTIFS(B22:B121,\"<>\"&\"\",Q$22:Q$121,$AI26)&\" \" & $AI26)","v":"0 N/A"},{"$f":"IF($AE26 = \"\", \"\", COUNTIF(R$22:R$121,$AE26)&\" \" & $AE26 & IF(R$130>0,\" (\" & TEXT(COUNTIF(R$22:R$121,$AE26)/R$130,\"0%\") & \")\",\"\"))","v":""},{"$f":"IF($AC26=\"\",\"\",COUNTIF(S$22:S$121,$AC26)&\" \" & $AC26 & IF(S$130>0,\" (\" & TEXT(COUNTIF(S$22:S$121,$AC26)/S$130,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($AE26 = \"\", \"\", COUNTIF(T$22:T$121,$AE26)&\" \" & $AE26 & IF(T$130>0,\" (\" & TEXT(COUNTIF(T$22:T$121,$AE26)/T$130,\"0%\") & \")\",\"\"))","v":""},{"$f":"IF($AC26=\"\",\"\",COUNTIF(U$22:U$121,$AC26)&\" \" & $AC26 & IF(U$130>0,\" (\" & TEXT(COUNTIF(U$22:U$121,$AC26)/U$130,\"0%\") & \")\",\"\"))","v":"0 Other"},"","",{"$f":"IF($AC26=\"\",\"\",COUNTIF(X$22:X$121,$AC26)&\" \" & $AC26 & IF(X$130>0,\" (\" & TEXT(COUNTIF(X$22:X$121,$AC26)/X$130,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($AF26 = \"\", \"\", COUNTIF(Y$22:Y$121,$AF26)&\" \" & $AF26 & IF(Y$130>0,\" (\" & TEXT(COUNTIF(Y$22:Y$121,$AF26)/Y$130,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($AC26=\"\",\"\",COUNTIF(Z$22:Z$121,$AC26)&\" \" & $AC26 & IF(Z$130>0,\" (\" & TEXT(COUNTIF(Z$22:Z$121,$AC26)/Z$130,\"0%\") & \")\",\"\"))","v":"0 Other"}]
[null,null,null,null,{"$f":"IF($AE27 = \"\", \"\", COUNTIF(E$22:E$121,$AE27)&\" \" & $AE27 & IF(E$130>0,\" (\" & TEXT(COUNTIF(E$22:E$121,$AE27)/E$130,\"0%\") & \")\",\"\"))","v":""},{"$f":"COUNTIF(F$22:F$121,$AG28)&\" \" & $AG28 & IF(F$130>0,\" (\" & TEXT(COUNTIF(F$22:F$121,$AG28)/F$130,\"0%\") & \")\",\"\")","v":"0 Other"},null,{"$f":"IF($AE27 = \"\", \"\", COUNTIF(H$22:H$121,$AE27)&\" \" & $AE27 & IF(H$130>0,\" (\" & TEXT(COUNTIF(H$22:H$121,$AE27)/H$130,\"0%\") & \")\",\"\"))","v":""},{"$f":"IF($AD27=\"\",\"\",COUNTIF(I$22:I$121,$AD27)&\" \" & $AD27 & IF(I$130>0,\" (\" & TEXT(COUNTIF(I$22:I$121,$AD27)/I$130,\"0%\") & \")\",\"\"))","v":""},"","",null,{"$f":"IF($AH27=\"\",\"\",COUNTIF(M$22:M$121,$AH27)&\" \" & $AH27 & IF(M$130>0,\" (\" & TEXT(COUNTIF(M$22:M$121,$AH27)/M$130,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($AD27=\"\",\"\",COUNTIF(N$22:N$121,$AD27)&\" \" & $AD27 & IF(N$130>0,\" (\" & TEXT(COUNTIF(N$22:N$121,$AD27)/N$130,\"0%\") & \")\",\"\"))","v":""},null,{"$f":"IF($AH27=\"\",\"\",COUNTIF(P$22:P$121,$AH27)&\" \" & $AH27 & IF(P$130>0,\" (\" & TEXT(COUNTIF(P$22:P$121,$AH27)/P$130,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($AI27=\"\",\"\",COUNTIF(Q$22:Q$121,$AI27)&\" \" & $AI27 & IF(Q$130>0,\" (\" & TEXT(COUNTIF(Q$22:Q$121,$AI27)/Q$130,\"0%\") & \")\",\"\"))","v":""},{"$f":"IF($AE27 = \"\", \"\", COUNTIF(R$22:R$121,$AE27)&\" \" & $AE27 & IF(R$130>0,\" (\" & TEXT(COUNTIF(R$22:R$121,$AE27)/R$130,\"0%\") & \")\",\"\"))","v":""},{"$f":"IF($AC27=\"\",\"\",COUNTIF(S$22:S$121,$AC27)&\" \" & $AC27 & IF(S$130>0,\" (\" & TEXT(COUNTIF(S$22:S$121,$AC27)/S$130,\"0%\") & \")\",\"\"))","v":""},{"$f":"IF($AE27 = \"\", \"\", COUNTIF(T$22:T$121,$AE27)&\" \" & $AE27 & IF(T$130>0,\" (\" & TEXT(COUNTIF(T$22:T$121,$AE27)/T$130,\"0%\") & \")\",\"\"))","v":""},{"$f":"IF($AC27=\"\",\"\",COUNTIF(U$22:U$121,$AC27)&\" \" & $AC27 & IF(U$130>0,\" (\" & TEXT(COUNTIF(U$22:U$121,$AC27)/U$130,\"0%\") & \")\",\"\"))","v":""},"","",{"$f":"IF($AC27=\"\",\"\",COUNTIF(X$22:X$121,$AC27)&\" \" & $AC27 & IF(X$130>0,\" (\" & TEXT(COUNTIF(X$22:X$121,$AC27)/X$130,\"0%\") & \")\",\"\"))","v":""},{"$f":"IF($AE27 = \"\", \"\", COUNTIF(Y$22:Y$121,$AE27)&\" \" & $AE27 & IF(Y$130>0,\" (\" & TEXT(COUNTIF(Y$22:Y$121,$AE27)/Y$130,\"0%\") & \")\",\"\"))","v":""},{"$f":"IF($AC27=\"\",\"\",COUNTIF(Z$22:Z$121,$AC27)&\" \" & $AC27 & IF(Z$130>0,\" (\" & TEXT(COUNTIF(Z$22:Z$121,$AC27)/Z$130,\"0%\") & \")\",\"\"))","v":""}]
[null,"Total",{"$f":"COUNTA(B22:B121)","v":0},{"$f":"C130","v":0},{"$f":"COUNTA(E22:E121)","v":0},0,0,0,0,0,0,0,0,0,0,0,{"$f":"COUNTA(Q22:Q121)-COUNTIF(Q$22:Q$121,$AI26)","v":0},{"$f":"COUNTA(R22:R121)","v":0},0,0,0,0,0,0,0,0]

{"sheet":"NPP1. Forms Assessment","index":16,"n_rows":132,"n_cols":39,"rows_kept":132,"cut":false,"hidden":false,"merged":[[124,13,125,13],[124,1,125,1],[124,2,125,2],[124,3,125,3],[124,4,125,4],[124,10,125,10],[21,1,22,1],[21,2,22,2],[21,3,22,3],[21,5,22,5],[13,3,13,4],[17,3,17,7],[15,4,16,7],[15,2,15,3],[16,2,16,3],[21,7,22,7],[21,24,21,27],[21,13,21,15],[21,16,22,16],[21,17,21,18],[12,3,12,4],[21,8,22,8],[12,5,12,6],[0,0,0,2],[0,8,0,12],[21,19,22,19],[4,1,4,7],[5,1,5,7],[6,1,6,7],[13,5,13,6],[7,1,7,7],[8,1,8,7],[19,1,19,12],[21,4,22,4],[21,9,22,9],[21,10,22,10],[21,12,22,12],[21,6,22,6],[10,1,10,10]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Forms - Detailed assessment for compliance with Privacy Principles (focus on NPP1 compliance)"]
[]
[null,"Notes on completing this worksheet"]
[null,"Whenever health agencies invite the provision of personal information, by completion of a form, National Privacy Principle (NPP) 1, requires that the agency takes all reasonable steps to advise the individual of -\n• the identity of the department and how to contact it\n• the fact he or she is able to gain access to the information\n• the purpose of the collection, \n• any law that might authorise or require the collection,\n• anyone who would usually receive the information in turn, either first or second hand, and\n• the main consequences, if any, for the individual if all or part of the information is not provided.\nThis information is termed a ‘collection notice’.  Although not required under NPP1, good practice would be to advise the individual if the information was routinely kept confidential and secure."]
[null,"Search the website and select a SAMPLE of forms. (A recommended minimum sample size is 10 forms)  Record and check each sampled form below.  Select a range of different forms from different areas of the organisation, relating to different matters."]
[null,"This audit checks compliance of the forms against some of the requirements in NPP1, NPP3, NPP8 and NPP9."]
[null,"It is recommended that copies of forms which are included in the audit be retained as a component of the audit.  This enables the forms to be further consulted during the process if the website changes."]
[]
[null,"1 When personal information is collected from that individual you must supply a collection notice unless section NPP1(5)(a) and (b) applies ie except to the extent that making the individual aware of the matters would pose a series threat to the life, health or welfare of an individual or (section NPP9 (1)(e) ) the information is a family or social medical history or other relevant medical history about any individual collected for the purpose of providing a health service. "]
[]
[null,"Number of forms requiring a privacy notice","Compliant privacy notice","Partial privacy notice",null,"No privacy notice"]
[null,{"$f":"COUNTIF(U24:U123,\"<>\"&$AL$28)","v":0},{"$f":"COUNTIF($U$24:$U$123,$AL$25) & IF($B$14>0,\" (\" & TEXT(COUNTIF($U$24:$U$123,$AL$25)/$B$14,\"0%\") & \")\",\"\")","v":"0"},{"$f":"COUNTIF($U$24:$U$123,$AL$26) & IF($B$14>0,\" (\" & TEXT(COUNTIF($U$24:$U$123,$AL$26)/$B$14,\"0%\") & \")\",\"\")","v":"0"},null,{"$f":"COUNTIF($U$24:$U$123,$AL$27) & IF($B$14>0,\" (\" & TEXT(COUNTIF($U$24:$U$123,$AL$27)/$B$14,\"0%\") & \")\",\"\")","v":"0"}]
[]
[null,"Overall, compliance of agency forms with NPP1",null,null,"Well managed - Forms reviewed all compliant and show examples of either broad or innovative application of the legislative principles\nCompliant - Forms reviewed all compliant with only minor technical non-compliances if any\nIn progress - Forms vary in compliance with some forms having major issues\nLimited progress - Few forms have information on collection and use\nNegligible - Agency forms have minimal or no NPP2 information\nNon-compliant - non-compliances so significant that the NPP1 information is materially non-compliant\nNot assessable - No assessable forms were located on the agency website"]
[null,"Overall comment"]
[null,"Were any other issues identified"]
[]
[null,"Move to 'IPP1-NPP1. Email Assessment' next"]
[]
[null,"Form Title","Link / Source","Form Version and/or\nRelease Date","Does the form collect personal information of an individual","Does the form include a 'collection notice'","Is the identity of agency clear from the form","Is how to contact the agency included on the form","Is a notice included that the individual can gain access to the information","Purpose of collection","Is purpose of collection clear from the form","NPP1","Is the collection of personal information authorised or required by law","If required or authorised by law",null,null,"Is it the agency's usual practice to disclose the personal information (of the type collected) to another entity","If usual to disclose",null,"Is the main consequences, if any, of not providing the information clear","NPP1","NPP8","NPP9","NPP3","Best Practice"]
[null,null,null,null,null,null,null,null,null,null,null,"Is the purpose (ie proposed use and disclosure) appropriate",null,"Is the individual made aware of  the fact the collection is authorised or required under a law ","Name of the law","Is the law specified",null,"Who is it disclosed to","Is the identity of who it is disclosed to clear",null,"Compliant","Can the individual be anonymous (unless unlawful or impractical)","Is sensitive information (health information, race or ethnicity, political opinions or association, religion, union membership, sexual preference or practices, criminal record) optional or only requested when required by law or other NPP9 exemption","If form is electronic, does it have appropriate validation of input data","Is the amount of personal information collected no more than is necessary for the stated purpose","Can individual select their preferred contact method with other contact details optional \n(where possible)","Is only the least required personal information mandatory","Mandatory / optional fields are clearly indicated","Comment",null,"Options","Options 2","Options 3","Least Mandatory","Include a collection notice","Is the identity of who it is disclosed to clear","Is the main consequences, if any, of not providing the information clear","Compliance","Overall compliance"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,{"$f":"IF(E24=$AE$25,IF(AND(G24=\"Yes\",H24=\"Yes\",I24=\"Yes\",K24=\"Yes\",IF(M24=$AE$25,AND(N24=\"Yes\",P24=\"Yes\"),TRUE),IF(Q24=$AE$25,S24=\"Yes\",TRUE),T24=\"Yes\"),$AL$25,IF(OR(G24=\"Yes\",H24=\"Yes\",I24=\"Yes\",K24=\"Yes\",N24=\"Yes\",P24=\"Yes\",S24=\"Yes\",T24=\"Yes\"),$AL$26,$AL$27)),$AL$28)","v":"N/A"}]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,{"$f":"IF(E25=$AE$25,IF(AND(G25=\"Yes\",H25=\"Yes\",I25=\"Yes\",K25=\"Yes\",IF(M25=$AE$25,AND(N25=\"Yes\",P25=\"Yes\"),TRUE),IF(Q25=$AE$25,S25=\"Yes\",TRUE),T25=\"Yes\"),$AL$25,IF(OR(G25=\"Yes\",H25=\"Yes\",I25=\"Yes\",K25=\"Yes\",N25=\"Yes\",P25=\"Yes\",S25=\"Yes\",T25=\"Yes\",),$AL$26,$AL$27)),$AL$28)","v":"N/A"},null,null,null,null,null,null,null,null,null,"Yes","Yes","Yes","Yes","On form","Yes","Yes","Compliant","Well managed"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A",null,null,null,null,null,null,null,null,null,"No","No","No","No","On page with form","Vague","No","Partial","Compliant"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A",null,null,null,null,null,null,null,null,null,"N/A","Unknown","Other","Not specified","Link to global notice","No","Unknown","No","In progress"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A",null,null,null,null,null,null,null,null,null,"Other","Other",null,"Other","None","N/A","N/A","N/A","Limited progress"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A",null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A","Other","Other",null,"Negligible"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A",null,null,null,null,null,null,null,null,null,null,null,null,null,"Other",null,null,null,"Non-compliant"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Not assessable"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,{"$f":"IF(E48=$AE$25,IF(AND(G48=\"Yes\",H48=\"Yes\",I48=\"Yes\",K48=\"Yes\",IF(M48=$AE$25,AND(N48=\"Yes\",P48=\"Yes\"),TRUE),IF(Q48=$AE$25,S48=\"Yes\",TRUE),T48=\"Yes\"),$AL$25,IF(OR(G48=\"Yes\",H48=\"Yes\",I48=\"Yes\",K48=\"Yes\",N48=\"Yes\",P48=\"Yes\",S48=\"Yes\",T48=\"Yes\",),$AL$26,$AL$27)),$AL$28)","v":"N/A"}]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,{"$f":"IF(E76=$AE$25,IF(AND(G76=\"Yes\",H76=\"Yes\",I76=\"Yes\",K76=\"Yes\",IF(M76=$AE$25,AND(N76=\"Yes\",P76=\"Yes\"),TRUE),IF(Q76=$AE$25,S76=\"Yes\",TRUE),T76=\"Yes\"),$AL$25,IF(OR(G76=\"Yes\",H76=\"Yes\",I76=\"Yes\",K76=\"Yes\",N76=\"Yes\",P76=\"Yes\",S76=\"Yes\",T76=\"Yes\",),$AL$26,$AL$27)),$AL$28)","v":"N/A"}]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,{"$f":"IF(E104=$AE$25,IF(AND(G104=\"Yes\",H104=\"Yes\",I104=\"Yes\",K104=\"Yes\",IF(M104=$AE$25,AND(N104=\"Yes\",P104=\"Yes\"),TRUE),IF(Q104=$AE$25,S104=\"Yes\",TRUE),T104=\"Yes\"),$AL$25,IF(OR(G104=\"Yes\",H104=\"Yes\",I104=\"Yes\",K104=\"Yes\",N104=\"Yes\",P104=\"Yes\",S104=\"Yes\",T104=\"Yes\",),$AL$26,$AL$27)),$AL$28)","v":"N/A"}]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A"]
[]
[null,"Number of forms assessed","Forms include a form Version and/or\nRelease Date","Does the form collect personal information of an individual","Does the form include a 'collection notice'","NPP1","NPP1","NPP1","NPP1","NPP1","Is the collection of personal information authorised or required by law","NPP1 - If required or authorised by law",null,"Is it the agency's usual practice to disclose the personal information (of the type collected) to another entity","NPP1 - If usual to disclose","NPP1","NPP1","NPP8","NPP9","NPP3","Best Practice"]
[null,null,null,null,null,"Is the identity of agency clear from the form","Is how to contact the agency included on the form","Does the form include notice that individual can gain access to the information","Is purpose of collection clear on forms","Is the purpose (ie proposed use and disclosure) appropriate",null,"Is the individual made aware of  the fact the collection is authorised or required under or law ","Is the law specified",null,"Is the identity of who it is disclosed to clear","Is the main consequences, if any, of not providing the information clear","Compliant","Can the individual be anonymous (unless unlawful or impractical)","Is sensitive information  optional or only requested when required by law or other NPP9 exemption","If form is electronic, does it have appropriate validation of input data","Is the amount of personal information collected no more than is necessary for the stated purpose","Can individual select their preferred contact method and with other contact details optional \n(where possible)","Is only the least required personal information mandatory","Mandatory / optional fields are clearly indicated"]
[null,{"$f":"COUNTA(B24:B123)","v":0},{"$f":"COUNTA(D$24:D$123)&\" \" & $AE25 & IF(C$132>0,\" (\" & TEXT(COUNTA(D$24:D$123)/C$132,\"0%\") & \")\",\"\")","v":"0 Yes"},{"$f":"IF($AG25=\"\",\"\",COUNTIF(E$24:E$123,$AG25)&\" \" & $AG25 & IF(D$132>0,\" (\" & TEXT(COUNTIF(E$24:E$123,$AG25)/D$132,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AI25=\"\",\"\",COUNTIF(F$24:F$123,$AI25)&\" \" & $AI25 & IF(E$132>0,\" (\" & TEXT(COUNTIF(F$24:F$123,$AI25)/E$132,\"0%\") & \")\",\"\"))","v":"0 On form"},{"$f":"IF($AG25=\"\",\"\",COUNTIF(G$24:G$123,$AG25)&\" \" & $AG25 & IF(F$132>0,\" (\" & TEXT(COUNTIF(G$24:G$123,$AG25)/F$132,\"0%\") & \")\",\"\"))","v":"0 Yes"},"0 Yes","0 Yes",{"$f":"IF($AG25=\"\",\"\",COUNTIF(K$24:K$123,$AG25)&\" \" & $AG25 & IF(I$132>0,\" (\" & TEXT(COUNTIF(K$24:K$123,$AG25)/I$132,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AF25=\"\",\"\",COUNTIF(L$24:L$123,$AF25)&\" \" & $AF25 & IF(J$132>0,\" (\" & TEXT(COUNTIF(L$24:L$123,$AF25)/J$132,\"0%\") & \")\",\"\"))","v":"0 Yes"},"0 Yes",{"$f":"IF($AE25=\"\",\"\",COUNTIF(N$24:N$123,$AE25)&\" \" & $AE25 & IF(L$132>0,\" (\" & TEXT(COUNTIF(N$24:N$123,$AE25)/L$132,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AJ25=\"\",\"\",COUNTIF(P$24:P$123,$AJ25)&\" \" & $AJ25 & IF(M$132>0,\" (\" & TEXT(COUNTIF(P$24:P$123,$AJ25)/M$132,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AF25=\"\",\"\",COUNTIF(Q$24:Q$123,$AF25)&\" \" & $AF25 & IF(N$132>0,\" (\" & TEXT(COUNTIF(Q$24:Q$123,$AF25)/N$132,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AJ25=\"\",\"\",COUNTIF(S$24:S$123,$AJ25)&\" \" & $AJ25 & IF(O$132>0,\" (\" & TEXT(COUNTIF(S$24:S$123,$AJ25)/O$132,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AK25=\"\",\"\",COUNTIF(T$24:T$123,$AK25)&\" \" & $AK25 & IF(P$132>0,\" (\" & TEXT(COUNTIF(T$24:T$123,$AK25)/P$132,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AL25=\"\",\"\",COUNTIF(U$24:U$123,$AL25)&\" \" & $AL25 & IF(Q$132>0,\" (\" & TEXT(COUNTIF(U$24:U$123,$AL25)/Q$132,\"0%\") & \")\",\"\"))","v":"0 Compliant"},{"$f":"IF($AE25=\"\",\"\",COUNTIF(V$24:V$123,$AE25)&\" \" & $AE25 & IF(R$132>0,\" (\" & TEXT(COUNTIF(V$24:V$123,$AE25)/R$132,\"0%\") & \")\",\"\"))","v":"0 Yes"},"0 Yes","0 Yes","0 Yes","0 Yes",{"$f":"IF($AH25=\"\",\"\",COUNTIF(AA$24:AA$57,$AH25)&\" \" & $AH25 & IF(W$132>0,\" (\" & TEXT(COUNTIF(AA$24:AA$57,$AH25)/W$132,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($AE25=\"\",\"\",COUNTIF(AB$24:AB$57,$AE25)&\" \" & $AE25 & IF(X$132>0,\" (\" & TEXT(COUNTIF(AB$24:AB$57,$AE25)/X$132,\"0%\") & \")\",\"\"))","v":"0 Yes"}]
[null,null,{"$f":"COUNTA(D$24:D$123)&\" \" & $AE26 & IF(C$132>0,\" (\" & TEXT(COUNTA(D$24:D$123)/C$132,\"0%\") & \")\",\"\")","v":"0 No"},{"$f":"IF($AG26=\"\",\"\",COUNTIF(E$24:E$123,$AG26)&\" \" & $AG26 & IF(D$132>0,\" (\" & TEXT(COUNTIF(E$24:E$123,$AG26)/D$132,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"IF($AI26=\"\",\"\",COUNTIF(F$24:F$123,$AI26)&\" \" & $AI26 & IF(E$132>0,\" (\" & TEXT(COUNTIF(F$24:F$123,$AI26)/E$132,\"0%\") & \")\",\"\"))","v":"0 On page with form"},"0 No","0 No","0 No",{"$f":"IF($AG26=\"\",\"\",COUNTIF(K$24:K$123,$AG26)&\" \" & $AG26 & IF(I$132>0,\" (\" & TEXT(COUNTIF(K$24:K$123,$AG26)/I$132,\"0%\") & \")\",\"\"))","v":"0 No"},"0 No","0 No",{"$f":"IF($AE26=\"\",\"\",COUNTIF(N$24:N$123,$AE26)&\" \" & $AE26 & IF(L$132>0,\" (\" & TEXT(COUNTIF(N$24:N$123,$AE26)/L$132,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"IF($AJ26=\"\",\"\",COUNTIF(P$24:P$123,$AJ26)&\" \" & $AJ26 & IF(M$132>0,\" (\" & TEXT(COUNTIF(P$24:P$123,$AJ26)/M$132,\"0%\") & \")\",\"\"))","v":"0 Vague"},{"$f":"IF($AF26=\"\",\"\",COUNTIF(Q$24:Q$123,$AF26)&\" \" & $AF26 & IF(N$132>0,\" (\" & TEXT(COUNTIF(Q$24:Q$123,$AF26)/N$132,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"IF($AJ26=\"\",\"\",COUNTIF(S$24:S$123,$AJ26)&\" \" & $AJ26 & IF(O$132>0,\" (\" & TEXT(COUNTIF(S$24:S$123,$AJ26)/O$132,\"0%\") & \")\",\"\"))","v":"0 Vague"},{"$f":"IF($AK26=\"\",\"\",COUNTIF(T$24:T$123,$AK26)&\" \" & $AK26 & IF(P$132>0,\" (\" & TEXT(COUNTIF(T$24:T$123,$AK26)/P$132,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"IF($AL26=\"\",\"\",COUNTIF(U$24:U$123,$AL26)&\" \" & $AL26 & IF(Q$132>0,\" (\" & TEXT(COUNTIF(U$24:U$123,$AL26)/Q$132,\"0%\") & \")\",\"\"))","v":"0 Partial"},"0 No","0 No","0 No","0 No","0 No",{"$f":"IF($AH26=\"\",\"\",COUNTIF(AA$24:AA$57,$AH26)&\" \" & $AH26 & IF(W$132>0,\" (\" & TEXT(COUNTIF(AA$24:AA$57,$AH26)/W$132,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"IF($AE26=\"\",\"\",COUNTIF(AB$24:AB$57,$AE26)&\" \" & $AE26 & IF(X$132>0,\" (\" & TEXT(COUNTIF(AB$24:AB$57,$AE26)/X$132,\"0%\") & \")\",\"\"))","v":"0 No"}]
[null,null,null,{"$f":"IF($AG27=\"\",\"\",COUNTIF(E$24:E$123,$AG27)&\" \" & $AG27 & IF(D$132>0,\" (\" & TEXT(COUNTIF(E$24:E$123,$AG27)/D$132,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($AI27=\"\",\"\",COUNTIF(F$24:F$123,$AI27)&\" \" & $AI27 & IF(E$132>0,\" (\" & TEXT(COUNTIF(F$24:F$123,$AI27)/E$132,\"0%\") & \")\",\"\"))","v":"0 Link to global notice"},"0 Other","0 Other","0 Other",{"$f":"IF($AG27=\"\",\"\",COUNTIF(K$24:K$123,$AG27)&\" \" & $AG27 & IF(I$132>0,\" (\" & TEXT(COUNTIF(K$24:K$123,$AG27)/I$132,\"0%\") & \")\",\"\"))","v":"0 Other"},"0 Unknown","0 Unknown",{"$f":"IF($AE27=\"\",\"\",COUNTIF(N$24:N$123,$AE27)&\" \" & $AE27 & IF(L$132>0,\" (\" & TEXT(COUNTIF(N$24:N$123,$AE27)/L$132,\"0%\") & \")\",\"\"))","v":"0 N/A"},{"$f":"IF($AJ27=\"\",\"\",COUNTIF(P$24:P$123,$AJ27)&\" \" & $AJ27 & IF(M$132>0,\" (\" & TEXT(COUNTIF(P$24:P$123,$AJ27)/M$132,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"IF($AF27=\"\",\"\",COUNTIF(Q$24:Q$123,$AF27)&\" \" & $AF27 & IF(N$132>0,\" (\" & TEXT(COUNTIF(Q$24:Q$123,$AF27)/N$132,\"0%\") & \")\",\"\"))","v":"0 Unknown"},{"$f":"IF($AJ27=\"\",\"\",COUNTIF(S$24:S$123,$AJ27)&\" \" & $AJ27 & IF(O$132>0,\" (\" & TEXT(COUNTIF(S$24:S$123,$AJ27)/O$132,\"0%\") & \")\",\"\"))","v":"0 No"},{"$f":"IF($AK27=\"\",\"\",COUNTIF(T$24:T$123,$AK27)&\" \" & $AK27 & IF(P$132>0,\" (\" & TEXT(COUNTIF(T$24:T$123,$AK27)/P$132,\"0%\") & \")\",\"\"))","v":"0 Unknown"},{"$f":"IF($AL27=\"\",\"\",COUNTIF(U$24:U$123,$AL27)&\" \" & $AL27 & IF(Q$132>0,\" (\" & TEXT(COUNTIF(U$24:U$123,$AL27)/Q$132,\"0%\") & \")\",\"\"))","v":"0 No"},"0 N/A","0 N/A","0 N/A","0 N/A","0 N/A",{"$f":"IF($AH27=\"\",\"\",COUNTIF(AA$24:AA$57,$AH27)&\" \" & $AH27 & IF(W$132>0,\" (\" & TEXT(COUNTIF(AA$24:AA$57,$AH27)/W$132,\"0%\") & \")\",\"\"))","v":"0 Not specified"},{"$f":"IF($AE27=\"\",\"\",COUNTIF(AB$24:AB$57,$AE27)&\" \" & $AE27 & IF(X$132>0,\" (\" & TEXT(COUNTIF(AB$24:AB$57,$AE27)/X$132,\"0%\") & \")\",\"\"))","v":"0 N/A"}]
[null,null,null,{"$f":"IF($AG28=\"\",\"\",COUNTIF(E$24:E$123,$AG28)&\" \" & $AG28 & IF(D$132>0,\" (\" & TEXT(COUNTIF(E$24:E$123,$AG28)/D$132,\"0%\") & \")\",\"\"))","v":""},{"$f":"IF($AI28=\"\",\"\",COUNTIF(F$24:F$123,$AI28)&\" \" & $AI28 & IF(E$132>0,\" (\" & TEXT(COUNTIF(F$24:F$123,$AI28)/E$132,\"0%\") & \")\",\"\"))","v":"0 None"},"","","",{"$f":"IF($AG28=\"\",\"\",COUNTIF(K$24:K$123,$AG28)&\" \" & $AG28 & IF(I$132>0,\" (\" & TEXT(COUNTIF(K$24:K$123,$AG28)/I$132,\"0%\") & \")\",\"\"))","v":""},"0 Other","0 Other",{"$f":"IF($AE28=\"\",\"\",COUNTIF(N$24:N$123,$AE28)&\" \" & $AE28 & IF(L$132>0,\" (\" & TEXT(COUNTIF(N$24:N$123,$AE28)/L$132,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($AJ28=\"\",\"\",COUNTIF(P$24:P$123,$AJ28)&\" \" & $AJ28 & IF(M$132>0,\" (\" & TEXT(COUNTIF(P$24:P$123,$AJ28)/M$132,\"0%\") & \")\",\"\"))","v":"0 N/A"},{"$f":"IF($AF28=\"\",\"\",COUNTIF(Q$24:Q$123,$AF28)&\" \" & $AF28 & IF(N$132>0,\" (\" & TEXT(COUNTIF(Q$24:Q$123,$AF28)/N$132,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($AJ28=\"\",\"\",COUNTIF(S$24:S$123,$AJ28)&\" \" & $AJ28 & IF(O$132>0,\" (\" & TEXT(COUNTIF(S$24:S$123,$AJ28)/O$132,\"0%\") & \")\",\"\"))","v":"0 N/A"},{"$f":"IF($AK28=\"\",\"\",COUNTIF(T$24:T$123,$AK28)&\" \" & $AK28 & IF(P$132>0,\" (\" & TEXT(COUNTIF(T$24:T$123,$AK28)/P$132,\"0%\") & \")\",\"\"))","v":"0 N/A"},{"$f":"IF($AL28=\"\",\"\",COUNTIFS(B24:B123,\"<>\"&\"\",U$24:U$123,$AL28)&\" \" & $AL28)","v":"0 N/A"},"0 Other","0 Other","0 Other","0 Other","0 Other",{"$f":"IF($AH28=\"\",\"\",COUNTIF(AA$24:AA$57,$AH28)&\" \" & $AH28 & IF(W$132>0,\" (\" & TEXT(COUNTIF(AA$24:AA$57,$AH28)/W$132,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($AE28=\"\",\"\",COUNTIF(AB$24:AB$57,$AE28)&\" \" & $AE28 & IF(X$132>0,\" (\" & TEXT(COUNTIF(AB$24:AB$57,$AE28)/X$132,\"0%\") & \")\",\"\"))","v":"0 Other"}]
[null,null,null,{"$f":"IF($AG29=\"\",\"\",COUNTIF(E$24:E$123,$AG29)&\" \" & $AG29 & IF(D$132>0,\" (\" & TEXT(COUNTIF(E$24:E$123,$AG29)/D$132,\"0%\") & \")\",\"\"))","v":""},{"$f":"IF($AI30=\"\",\"\",COUNTIF(F$24:F$123,$AI30)&\" \" & $AI30 & IF(E$132>0,\" (\" & TEXT(COUNTIF(F$24:F$123,$AI30)/E$132,\"0%\") & \")\",\"\"))","v":"0 Other"},"","","",{"$f":"IF($AG29=\"\",\"\",COUNTIF(K$24:K$123,$AG29)&\" \" & $AG29 & IF(I$132>0,\" (\" & TEXT(COUNTIF(K$24:K$123,$AG29)/I$132,\"0%\") & \")\",\"\"))","v":""},"","",{"$f":"IF($AE29=\"\",\"\",COUNTIF(N$24:N$123,$AE29)&\" \" & $AE29 & IF(L$132>0,\" (\" & TEXT(COUNTIF(N$24:N$123,$AE29)/L$132,\"0%\") & \")\",\"\"))","v":""},{"$f":"IF($AJ29=\"\",\"\",COUNTIF(P$24:P$123,$AJ29)&\" \" & $AJ29 & IF(M$132>0,\" (\" & TEXT(COUNTIF(P$24:P$123,$AJ29)/M$132,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($AF29=\"\",\"\",COUNTIF(Q$24:Q$123,$AF29)&\" \" & $AF29 & IF(N$132>0,\" (\" & TEXT(COUNTIF(Q$24:Q$123,$AF29)/N$132,\"0%\") & \")\",\"\"))","v":""},{"$f":"IF($AJ29=\"\",\"\",COUNTIF(S$24:S$123,$AJ29)&\" \" & $AJ29 & IF(O$132>0,\" (\" & TEXT(COUNTIF(S$24:S$123,$AJ29)/O$132,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($AK29=\"\",\"\",COUNTIF(T$24:T$123,$AK29)&\" \" & $AK29 & IF(P$132>0,\" (\" & TEXT(COUNTIF(T$24:T$123,$AK29)/P$132,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($AL29=\"\",\"\",COUNTIF(U$24:U$123,$AL29)&\" \" & $AL29 & IF(Q$132>0,\" (\" & TEXT(COUNTIF(U$24:U$123,$AL29)/Q$132,\"0%\") & \")\",\"\"))","v":""},"","","","","",{"$f":"IF($AG29=\"\",\"\",COUNTIF(AA$1:AA$34,$AG29)&\" \" & $AG29 & IF(W$132>0,\" (\" & TEXT(COUNTIF(AA$1:AA$34,$AG29)/W$132,\"0%\") & \")\",\"\"))","v":""},{"$f":"IF($AE29=\"\",\"\",COUNTIF(AB$1:AB$34,$AE29)&\" \" & $AE29 & IF(X$132>0,\" (\" & TEXT(COUNTIF(AB$1:AB$34,$AE29)/X$132,\"0%\") & \")\",\"\"))","v":""}]
[null,"Total",{"$f":"B127","v":0},{"$f":"COUNTA(E24:E123)","v":0},{"$f":"COUNTA(F24:F123)","v":0},{"$f":"COUNTA(G24:G123)","v":0},{"$f":"COUNTA(H24:H123)","v":0},{"$f":"COUNTA(I24:I123)","v":0},{"$f":"COUNTA(K24:K123)","v":0},{"$f":"COUNTA(L24:L123)","v":0},{"$f":"COUNTA(M24:M123)","v":0},{"$f":"COUNTA(N24:N123)","v":0},{"$f":"COUNTA(P24:P123)","v":0},{"$f":"COUNTA(Q24:Q123)","v":0},{"$f":"COUNTA(S24:S123)","v":0},{"$f":"COUNTA(T24:T123)","v":0},{"$f":"COUNTA(U24:U123)-COUNTIF(U24:U123,$AL$28)","v":0},{"$f":"COUNTA(V24:V123)","v":0},0,0,0,0,0,0]

{"sheet":"IPP2-NPP1. Email Assessment","index":17,"n_rows":121,"n_cols":14,"rows_kept":121,"cut":false,"hidden":false,"merged":[[10,2,10,4],[18,1,18,8],[0,0,0,3],[0,6,0,8],[4,1,4,7],[5,1,5,7],[6,1,6,7],[7,1,7,7],[8,1,8,7],[16,3,16,7],[14,4,15,7],[14,2,14,3],[15,2,15,3],[10,5,10,6]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Email Contact Addresses - Detailed assessment for compliance with Privacy Principles"]
[]
[null,"Notes on completing this worksheet"]
[null,"Whenever an agency obtains personal information electronically, through an email to an agency contact email facility, Information Privacy Principle (IPP) 2 and National Privacy Principle (NPP) 1, requires that the agency takes all reasonable steps to provide a collection notice as that for a form."]
[null,"Search the website and select a SAMPLE of email contact addresses. (A recommended minimum sample size is 10 email addresses) Record each sampled address below.  Assess each sampled email contact addresses to check to see if these had collection notices.  "]
[null,"An email contact has a compliant collection notice if it either has an individual collection notice that is compliant (best practice) or the webpage containing the email address has a link to a global privacy notice which contains information on collection via email (information entered on the worksheet '9. General Privacy')."]
[null,"If an agency provides a way for people to send it specific information, which may include personal information, and invites them to do so then information provided in response is not unsolicited information."]
[]
[null,null,"Privacy notice compliance",null,null,"Privacy notice type"]
[null,"Email contact addresses assessed","Compliant privacy notice","Partial privacy notice","No privacy notice","Individual privacy notice","Link to global privacy notice"]
[null,{"$f":"COUNTA('IPP2-NPP1. Email Assessment'!$B$22:$B$121)","v":0},{"$f":"COUNTIF('IPP2-NPP1. Email Assessment'!$H$22:$H$121,$M$22)&IF($B$13>0,\" (\"&TEXT(COUNTIF('IPP2-NPP1. Email Assessment'!$H$22:$H$121,$M$22)/$B$13,\"0%\")&\")\",\"\")","v":"0"},{"$f":"COUNTIF('IPP2-NPP1. Email Assessment'!$H$22:$H$121,$M$23)&IF($B$13>0,\" (\"&TEXT(COUNTIF('IPP2-NPP1. Email Assessment'!$H$22:$H$121,$M$23)/$B$13,\"0%\")&\")\",\"\")","v":"0"},{"$f":"COUNTIF('IPP2-NPP1. Email Assessment'!$H$22:$H$121,$M$24)&IF($B$13>0,\" (\"&TEXT(COUNTIF('IPP2-NPP1. Email Assessment'!$H$22:$H$121,$M$24)/$B$13,\"0%\")&\")\",\"\")","v":"0"},{"$f":"COUNTIF('IPP2-NPP1. Email Assessment'!$E$22:$E$121, $K$22)&IF($B$13>0,\" (\"&TEXT(COUNTIF('IPP2-NPP1. Email Assessment'!$E$22:$E$121, $K$22)/$B$13,\"0%\")&\")\",\"\")","v":"0"},{"$f":"COUNTIFS('IPP2-NPP1. Email Assessment'!$E$22:$E$121, $K$23,$G$22:$G$121,$K$22)&IF($B$13>0,\" (\"&TEXT(COUNTIFS('IPP2-NPP1. Email Assessment'!$E$22:$E$121, $K$23,$G$22:$G$121,$K$22)/$B$13,\"0%\")&\")\",\"\")","v":"0"}]
[]
[null,"Overall, compliance of agency email contacts with IPP2/NPP1",null,null,"Well managed - Email contacts reviewed all have compliant individual collection notices\nCompliant - Email contacts reviewed all have access to either an individual collection notice or a global notice\nIn progress - Majority of email contacts have some form of collection notice\nLimited progress - Few email contacts have information on collection and use\nNegligible - Global privacy statement not available from pages with email contacts and has minimal IPP2 information\nNo - No identifiable IPP2/NPP1 information was located regarding collection by email\nNon-compliant - non-compliances so significant that the IPP2/NPP1 information is materially non-compliant\nNot assessable - No email contacts were located on the agency website"]
[null,"Overall comment"]
[null,"Were any other issues identified"]
[]
[null,"Return to '9. General Privacy' next"]
[]
[null,"Page Title","Email Address","Page Address","Contained individual privacy notice","Was individual privacy notice compliant","Link to global privacy notice","Overall compliance","Comment",null,"Options","Other Issues","Compliance","Overall compliance"]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E22=\"\",F22=\"\",G22=\"\"),\"\",IF(OR(F22=$M$22,AND(G22=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F22=$M$23,$M$23,$M$24)))","v":""},null,null,"Yes","Yes","Compliant","Well managed"]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E23=\"\",F23=\"\",G23=\"\"),\"\",IF(OR(F23=$M$22,AND(G23=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F23=$M$23,$M$23,$M$24)))","v":""},null,null,"No","No","Partial","Compliant"]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E24=\"\",F24=\"\",G24=\"\"),\"\",IF(OR(F24=$M$22,AND(G24=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F24=$M$23,$M$23,$M$24)))","v":""},null,null,"Other","N/A","No","In progress"]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E25=\"\",F25=\"\",G25=\"\"),\"\",IF(OR(F25=$M$22,AND(G25=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F25=$M$23,$M$23,$M$24)))","v":""},null,null,null,"Other","N/A","Limited progress"]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E26=\"\",F26=\"\",G26=\"\"),\"\",IF(OR(F26=$M$22,AND(G26=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F26=$M$23,$M$23,$M$24)))","v":""},null,null,null,null,"Other","Negligible"]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E27=\"\",F27=\"\",G27=\"\"),\"\",IF(OR(F27=$M$22,AND(G27=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F27=$M$23,$M$23,$M$24)))","v":""},null,null,null,null,null,"No"]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E28=\"\",F28=\"\",G28=\"\"),\"\",IF(OR(F28=$M$22,AND(G28=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F28=$M$23,$M$23,$M$24)))","v":""},null,null,null,null,null,"Non-compliant"]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E29=\"\",F29=\"\",G29=\"\"),\"\",IF(OR(F29=$M$22,AND(G29=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F29=$M$23,$M$23,$M$24)))","v":""},null,null,null,null,null,"Not assessable"]
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[null,null,null,null,null,null,null,{"$f":"IF(AND(E110=\"\",F110=\"\",G110=\"\"),\"\",IF(OR(F110=$M$22,AND(G110=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F110=$M$23,$M$23,$M$24)))","v":""}]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E111=\"\",F111=\"\",G111=\"\"),\"\",IF(OR(F111=$M$22,AND(G111=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F111=$M$23,$M$23,$M$24)))","v":""}]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E112=\"\",F112=\"\",G112=\"\"),\"\",IF(OR(F112=$M$22,AND(G112=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F112=$M$23,$M$23,$M$24)))","v":""}]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E113=\"\",F113=\"\",G113=\"\"),\"\",IF(OR(F113=$M$22,AND(G113=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F113=$M$23,$M$23,$M$24)))","v":""}]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E114=\"\",F114=\"\",G114=\"\"),\"\",IF(OR(F114=$M$22,AND(G114=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F114=$M$23,$M$23,$M$24)))","v":""}]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E115=\"\",F115=\"\",G115=\"\"),\"\",IF(OR(F115=$M$22,AND(G115=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F115=$M$23,$M$23,$M$24)))","v":""}]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E116=\"\",F116=\"\",G116=\"\"),\"\",IF(OR(F116=$M$22,AND(G116=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F116=$M$23,$M$23,$M$24)))","v":""}]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E117=\"\",F117=\"\",G117=\"\"),\"\",IF(OR(F117=$M$22,AND(G117=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F117=$M$23,$M$23,$M$24)))","v":""}]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E118=\"\",F118=\"\",G118=\"\"),\"\",IF(OR(F118=$M$22,AND(G118=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F118=$M$23,$M$23,$M$24)))","v":""}]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E119=\"\",F119=\"\",G119=\"\"),\"\",IF(OR(F119=$M$22,AND(G119=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F119=$M$23,$M$23,$M$24)))","v":""}]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E120=\"\",F120=\"\",G120=\"\"),\"\",IF(OR(F120=$M$22,AND(G120=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F120=$M$23,$M$23,$M$24)))","v":""}]
[null,null,null,null,null,null,null,{"$f":"IF(AND(E121=\"\",F121=\"\",G121=\"\"),\"\",IF(OR(F121=$M$22,AND(G121=$K$22,'9. General privacy'!$C$22=\"Yes\")),$M$22,IF(F121=$M$23,$M$23,$M$24)))","v":""}]

{"sheet":"10. Other agency websites","index":18,"n_rows":54,"n_cols":21,"rows_kept":54,"cut":false,"hidden":false,"merged":[[10,2,10,3],[9,4,10,8],[0,0,0,8],[13,1,13,11],[14,1,14,11],[4,1,4,10],[5,1,5,10],[6,1,6,10],[7,1,7,10],[11,3,11,8],[9,2,9,3]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Agency Websites Review - Scan of additional websites managed by the agency"]
[]
[null,"Notes on completing this worksheet"]
[null,"This worksheet is completely optional.  Some agencies maintain multiple websites geared towards different audiences, or for different service areas.  It is important that users of government services are able to access correct and up to date information on right to information and privacy through all websites of the agency.  This refers only to websites of the agency under review, and not websites for related agencies, for example, NOT websites for related statutory authorities or agencies for which the agency under review is a parent agency."]
[null,"This worksheet provides an assessment of the websites identified during the review and whether they enabled users to locate basic information on Right to Information and Privacy.  "]
[null,"Best practice would be that each website would link back to the agency's main right to information and privacy pages.  This approach provides consistent information to agency clients and reduces the chance that information on individual agency websites becomes out of date or inconsistent with current agency practice.  This would also enable users of the website to identify which agency should be contacted when seeking information or to lodge a formal RTI or IP application."]
[]
[null,"Overall, standard of RTI and IP awareness on other agency websites",null,null,"Well managed - The other agency websites reviewed are all compliant and have either broad or innovative application of the legislative principles\nCompliant - The other agency websites reviewed are all compliant with only minor technical non-compliances if any\nIn progress - Other agency websites vary in compliance with some websites having major issues\nLimited progress - Few other agency websites have information on RTI and privacy\nNegligible - Other agency websites have minimal RTI and privacy information\nNon-compliant - Other agency websites have no RTI or privacy information or links to main agency website\nSingle website - Agency only maintains a single website"]
[null,"Overall comment"]
[null,"Were any other issues identified"]
[]
[null,"Move to 'Electronic Audit' next"]
[null,"Move to 'Report' next"]
[]
[null,"Website name","Website address","Is the website active\n","Is the agency responsible for the website clearly indicated","Is an agency contact provided","'Right to Information' and 'Privacy' in website footer","How easy is it to locate information on right to information","What is on the website regarding right to information \n(can select multiple options)","How easy is it to locate information on Privacy","What is on the website regarding Privacy\n(can select multiple options)","Comment",null,"Website active","Agency","Footer","Ease of access","RTI Contents","Privacy Contents","Overall compliance","Other issues"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,"Yes","Easy to find","Both","Front page","Link to main agency RTI page","Link to main agency privacy page","Well managed","Yes"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,"Redirects to agency","Locatable","RTI only","In footer","Separate RTI page","Separate privacy page","Compliant","No"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,"Redirects otherwise","No","Privacy only","Easy to find","Link to external RTI resource","Link to external privacy resource","In progress","N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,"No","N/A","Different terms","Difficult to find","Other information on RTI","Other information on privacy","Limited progress","Other"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,"Other","Other","Neither","Search required","Mentioned but no information","Mentioned but no information","Negligible"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A","Page missing/link broken","Link broken","Link broken","Non-compliant"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Other","None found","No mention of RTI","No mention of privacy","Single website"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"N/A","N/A","N/A"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Other","Other","Other"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Reset options","Reset options"]
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[null,"Number of websites assessed","Is the website active\n","Is the agency responsible for the website clearly indicated","Is an agency contact provided","'Right to Information' and 'Privacy' in website footer","How easy is it to locate information on right to information","What is on the website regarding right to information","How easy is it to locate information on Privacy","What is on the website regarding Privacy"]
[null,{"$f":"COUNTA(B18:B42)","v":0},{"$f":"IF(N18=\"\",\"\",COUNTIF(D$18:D$42,N18)&\" \" & N18 & IF(C$54>0,\" (\" & TEXT(COUNTIF(D$18:D$42,N18)/C$54,\"0%\") & \")\",\"\"))","v":"0 Yes"},{"$f":"IF($O18=\"\",\"\",COUNTIF(E$18:E$42,$O18)&\" \" & $O18 & IF(D$54>0,\" (\" & TEXT(COUNTIF(E$18:E$42,$O18)/D$54,\"0%\") & \")\",\"\"))","v":"0 Easy to find"},"0 Easy to find",{"$f":"IF(P18=\"\",\"\",COUNTIF(G$18:G$42,P18)&\" \" & P18 & IF(F$54>0,\" (\" & TEXT(COUNTIF(G$18:G$42,P18)/F$54,\"0%\") & \")\",\"\"))","v":"0 Both"},{"$f":"IF($Q18=\"\",\"\",COUNTIF(H$18:H$42,$Q18)&\" \" & $Q18 & IF(G$54>0,\" (\" & TEXT(COUNTIF(H$18:H$42,$Q18)/G$54,\"0%\") & \")\",\"\"))","v":"0 Front page"},{"$f":"IF(R18=\"\",\"\",COUNTIF(I$18:I$42,\"*\"&R18&\"*\")&\" \" & R18 & IF(H$54>0,\" (\" & TEXT(COUNTIF(I$18:I$42,\"*\"&R18&\"*\")/H$54,\"0%\") & \")\",\"\"))","v":"0 Link to main agency RTI page"},{"$f":"IF($Q18=\"\",\"\",COUNTIF(J$18:J$42,$Q18)&\" \" & $Q18 & IF(I$54>0,\" (\" & TEXT(COUNTIF(J$18:J$42,$Q18)/I$54,\"0%\") & \")\",\"\"))","v":"0 Front page"},{"$f":"IF($S18=\"\",\"\",COUNTIF(K$18:K$42,\"*\"&$S18&\"*\")&\" \" & $S18 & IF(J$54>0,\" (\" & TEXT(COUNTIF(K$18:K$42,\"*\"&$S18&\"*\")/J$54,\"0%\") & \")\",\"\"))","v":"0 Link to main agency privacy page"}]
[null,null,"0 Redirects to agency","0 Locatable","0 Locatable",{"$f":"IF(P19=\"\",\"\",COUNTIF(G$18:G$42,P19)&\" \" & P19 & IF(F$54>0,\" (\" & TEXT(COUNTIF(G$18:G$42,P19)/F$54,\"0%\") & \")\",\"\"))","v":"0 RTI only"},"0 In footer","0 Separate RTI page","0 In footer","0 Separate privacy page"]
[null,null,"0 Redirects otherwise","0 No","0 No",{"$f":"IF(P20=\"\",\"\",COUNTIF(G$18:G$42,P20)&\" \" & P20 & IF(F$54>0,\" (\" & TEXT(COUNTIF(G$18:G$42,P20)/F$54,\"0%\") & \")\",\"\"))","v":"0 Privacy only"},"0 Easy to find","0 Link to external RTI resource","0 Easy to find","0 Link to external privacy resource"]
[null,null,"0 No",{"$f":"IF($O22=\"\",\"\",COUNTIF(E$18:E$42,$O22)&\" \" & $O22 & IF(D$54>0,\" (\" & TEXT(COUNTIF(E$18:E$42,$O22)/D$54,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($O22=\"\",\"\",COUNTIF(F$18:F$42,$O22)&\" \" & $O22 & IF(E$54>0,\" (\" & TEXT(COUNTIF(F$18:F$42,$O22)/E$54,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF(P21=\"\",\"\",COUNTIF(G$18:G$42,P21)&\" \" & P21 & IF(F$54>0,\" (\" & TEXT(COUNTIF(G$18:G$42,P21)/F$54,\"0%\") & \")\",\"\"))","v":"0 Different terms"},"0 Difficult to find","0 Other information on RTI","0 Difficult to find","0 Other information on privacy"]
[null,null,"0 Other",null,null,{"$f":"IF(P22=\"\",\"\",COUNTIF(G$18:G$42,P22)&\" \" & P22 & IF(F$54>0,\" (\" & TEXT(COUNTIF(G$18:G$42,P22)/F$54,\"0%\") & \")\",\"\"))","v":"0 Neither"},"0 Search required","0 Mentioned but no information","0 Search required","0 Mentioned but no information"]
[null,null,"",{"$f":"IF($O23=\"\",\"\",COUNTIF(E$18:E$42,$O23)&\" \" & $O23 & IF(D$54>0,\" (\" & TEXT(COUNTIF(E$18:E$42,$O23)/D$54,\"0%\") & \")\",\"\"))","v":""},"",{"$f":"IF(P24=\"\",\"\",COUNTIF(G$18:G$42,P24)&\" \" & P24 & IF(F$54>0,\" (\" & TEXT(COUNTIF(G$18:G$42,P24)/F$54,\"0%\") & \")\",\"\"))","v":"0 Other"},"0 Page missing/link broken","0 Link broken","0 Page missing/link broken","0 Link broken"]
[null,null,"","","",null,"0 None found","0 No mention of RTI","0 None found","0 No mention of privacy"]
[null,null,"","","",{"$f":"IF(P25=\"\",\"\",COUNTIF(G$18:G$42,P25)&\" \" & P25 & IF(F$54>0,\" (\" & TEXT(COUNTIF(G$18:G$42,P25)/F$54,\"0%\") & \")\",\"\"))","v":""},{"$f":"IF($Q26=\"\",\"\",COUNTIF(H$18:H$42,$Q26)&\" \" & $Q26 & IF(G$54>0,\" (\" & TEXT(COUNTIF(H$18:H$42,$Q26)/G$54,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF(R26=\"\",\"\",(COUNTIF(I$18:I$42,\"*\"&R26&\"*\")-COUNTIF(I$18:I$42,\"*\"&R21&\"*\"))&\" \" & R26 & IF(H$54>0,\" (\" & TEXT((COUNTIF(I$18:I$42,\"*\"&R26&\"*\")-COUNTIF(I$18:I$42,\"*\"&R21&\"*\"))/H$54,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($Q26=\"\",\"\",COUNTIF(J$18:J$42,$Q26)&\" \" & $Q26 & IF(I$54>0,\" (\" & TEXT(COUNTIF(J$18:J$42,$Q26)/I$54,\"0%\") & \")\",\"\"))","v":"0 Other"},{"$f":"IF($S26=\"\",\"\",(COUNTIF(K$18:K$42,\"*\"&$S26&\"*\")-COUNTIF(K$18:K$42,\"*\"&$S21&\"*\"))&\" \" & $S26 & IF(J$54>0,\" (\" & TEXT((COUNTIF(K$18:K$42,\"*\"&$S26&\"*\")-COUNTIF(K$18:K$42,\"*\"&$S21&\"*\"))/J$54,\"0%\") & \")\",\"\"))","v":"0 Other"}]
[null,null,"",{"$f":"IF($O21=\"\",\"\",COUNTIF(E$18:E$42,$O21)&\" \" & $O21)","v":"0 N/A"},{"$f":"IF($O21=\"\",\"\",COUNTIF(F$18:F$42,$O21)&\" \" & $O21)","v":"0 N/A"},{"$f":"IF(P23=\"\",\"\",COUNTIF(G$18:G$42,P23)&\" \" & P23)","v":"0 N/A"},{"$f":"IF($Q25=\"\",\"\",COUNTIF(H$18:H$42,$Q25)&\" \" & $Q25)","v":"0 N/A"},{"$f":"IF(R25=\"\",\"\",COUNTIF(I$18:I$42,\"*\"&R25&\"*\")&\" \" & R25 & IF(H$54>0,\" (\" & TEXT(COUNTIF(I$18:I$42,\"*\"&R25&\"*\")/H$54,\"0%\") & \")\",\"\"))","v":"0 N/A"},{"$f":"IF($Q25=\"\",\"\",COUNTIF(J$18:J$42,$Q25)&\" \" & $Q25)","v":"0 N/A"},{"$f":"IF($S25=\"\",\"\",COUNTIF(K$18:K$42,\"*\"&$S25&\"*\")&\" \" & $S25 & IF(J$54>0,\" (\" & TEXT(COUNTIF(K$18:K$42,\"*\"&$S25&\"*\")/J$54,\"0%\") & \")\",\"\"))","v":"0 N/A"}]
[null,"Total - Excluding N/A",{"$f":"COUNTA(D18:D42)","v":0},{"$f":"COUNTA(E18:E42)-COUNTIF(E18:E42,$O$21)","v":0},0,0,0,0,0,0]

{"sheet":"11. Website issues","index":19,"n_rows":19,"n_cols":33,"rows_kept":19,"cut":false,"hidden":false,"merged":[[12,1,12,5],[0,0,0,3],[5,1,5,5],[6,1,6,5],[10,1,10,5],[9,1,9,5],[8,1,8,5]]}
["Click here to get a list of worksheets and go quickly to another worksheet",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Menu"]
[]
[null,"Website Content - Issues"]
[]
[null,"Notes on completing this worksheet"]
[null,"This worksheet provides an opportunity to list issues with missing information, broken and missing links and out of date or inaccurate information in the agency website in an easily reportable format."]
[null,"The information compiled on this page should be forward to the appropriate people in the agency to resolve any identified issues."]
[]
[null,"Return to '2. RTI Page' page"]
[null,"Return to '4. Details Publication Scheme' page"]
[null,"Return to '6. Disclosure Log Documents' page"]
[]
[null,"Issues Identified",null,null,null,null,null,"Area of website","Issue Type"]
[null,"Page title","Link","Area of website","Issue type","Description",null,"RTI page","Broken link"]
[null,null,null,null,null,null,null,"Publication Scheme","Missing link"]
[null,null,null,null,null,null,null,"Disclosure Log","Out of date"]
[null,null,null,null,null,null,null,"Privacy page","Incorrect information"]
[null,null,null,null,null,null,null,"General website","Other"]
[null,null,null,null,null,null,null,"Other"]

{"sheet":"Electronic Audit","index":20,"n_rows":90,"n_cols":12,"rows_kept":90,"cut":false,"hidden":false,"merged":[[77,3,77,4],[89,1,89,2],[89,3,89,4],[86,1,86,2],[86,3,86,4],[87,1,87,2],[87,3,87,4],[0,0,0,5],[88,1,88,2],[88,3,88,4],[85,1,85,2],[85,3,85,4],[77,1,77,2],[78,1,78,2],[79,1,79,2],[80,1,80,2],[78,3,78,4],[79,3,79,4],[80,3,80,4],[84,1,84,2],[84,3,84,4],[10,1,10,10],[73,1,73,2],[73,3,73,10],[4,1,4,10],[5,1,5,10],[6,1,6,10],[8,1,8,10],[16,3,16,9],[12,3,12,9],[13,3,13,9],[14,3,14,9],[15,3,15,9]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Agency Responses to Electronic Audit"]
[]
[null,"Notes on completing this worksheet"]
[null,"All auditable agencies are required to complete the Right to Information and Information Privacy Agency Electronic Audit supplied by the Office of the Information Commissioner and to provide a completed copy to the office.  Agencies should have a copy of their most recent assessment of compliance.\nThe electronic audit works by self assessment, a method that is appropriate to monitor low risk issues across all agencies. In addition to performance monitoring, the electronic audit instrument is intended to be of assistance to agencies, because it provides in one document a list of all the legislative obligations. Agencies can also use the electronic audit as a reference tool or as a training resource within the agency."]
[null,"This worksheet provides an assessment of the Agency self assessment of compliance with relevant requirements in comparison to assessment of compliance through the desktop audit."]
[]
[null,"Enter the Agency response to the electronic audit in Agency Response Code (Column E).  You will need to walk through the electronic audit to look up the response to each listed question.  The questions are listed in the same order as appears in the electronic audit.  Only relevant questions from the electronic audit are shown."]
[]
[null,"Move to 'Report' tab next"]
[]
[null,null,"Response options:","This response option is used when:",null,null,null,null,null,null,"Response Code"]
[null,null,"Yes","A system, policy, strategy or process has been implemented in full across the agency.",null,null,null,null,null,null,1]
[null,null,"In progress","Management has decided on a particular course of action and implementation has commenced or is complete in part but not all of the agency.",null,null,null,null,null,null,2]
[null,null,"Identified","Management has identified this as an issue, but has not yet commenced to address the issue.",null,null,null,null,null,null,3]
[null,null,"No","There are no strategies in place, and no immediate plans to pursue them.",null,null,null,null,null,null,4]
[]
[null,"Question Code","Electronic Audit Question",null,"Agency Response","Response (Code)","Desktop Question","Outcome Code","Outcome","Assessment level","Accuracy of agency response","Comment"]
[]
[null,3,"The agency actively manages information"]
[null,3.2,"The agency has an external communications strategy to ensure consumers and stakeholders are aware of their RTI rights.",39,null,{"$f":"IF(E22=\"\",\"\",VLOOKUP(E22,$C$14:$K$17,9,FALSE))","v":""},"Website includes identifiable RTI information, which is easily locatable, including awareness of public RTI rights, how to make an application (with forms) and information is accurate",{"$f":"IF(AND('2. RTI page'!C$24=\"\",'2. RTI page'!C$37=\"\",'2. RTI page'!C$21=\"\",'2. RTI page'!C$23=\"\",'2. RTI page'!C$32=\"\",'2. RTI page'!C$35=\"\"),\"-\",\nIF(AND('2. RTI page'!C$24=\"Yes\",'2. RTI page'!C$37<>\"No\",OR('2. RTI page'!C$21='2. RTI page'!$K$14,'2. RTI page'!C$21='2. RTI page'!$K$15),'2. RTI page'!C$23=\"Yes\",AND('2. RTI page'!C$32<>'2. RTI page'!$L$18, '2. RTI page'!C$32<>'2. RTI page'!$L$20),OR('2. RTI page'!C$35='2. RTI page'!$M$14, '2. RTI page'!C$35='2. RTI page'!$M$15,'2. RTI page'!C$35='2. RTI page'!$M$17)),1,IF(OR('2. RTI page'!C$24=\"Yes\",'2. RTI page'!C$37=\"Yes\",OR('2. RTI page'!C$21='2. RTI page'!$K$14,'2. RTI page'!C$21='2. RTI page'!$K$15),'2. RTI page'!C$23=\"Yes\",AND('2. RTI page'!C$32<>'2. RTI page'!$L$18, '2. RTI page'!C$32<>'2. RTI page'!$L$20),'2. RTI page'!C$35<>'2. RTI page'!$M$18),2,4)))","v":"-"},{"$f":"IF(OR(H22=\"\",H22=\"-\"), \"\", IF(ISNA(VLOOKUP(H22,$B$14:$C$17,2)),\"\",VLOOKUP(H22,$B$14:$C$17,2)))","v":""},"Partial",{"$f":"IF(OR(F22<$K$14,F22>$K$17,F22=\"\",H22=\"-\"),\"Unknown\",IF(H22=F22,\"Accurate\",IF(OR(AND(H22=1,F22=2),AND(H22=4,F22=3)),\"Accurate\",IF(H22=1,\"Understated\",IF(H22=4,\"Overstated\",IF(AND(H22=2,OR(F22=3,F22=4)),\"Understated\",IF(AND(F22<H22),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,"Section B - Accountability requirements ",null,null,null,null,null,null,""]
[null,"B1","Complaint handling procedures capture opportunities for improvement in RTI/IP implementation of reforms.",79,null,{"$f":"IF(E24=\"\",\"\",VLOOKUP(E24,$C$14:$K$17,9,FALSE))","v":""},"Is a Complaints Procedure in place and readily identifiable on the agency website",{"$f":"IF('3. Publication Scheme'!C$53=\"\",\"-\",IF('3. Publication Scheme'!C$53=\"Yes\",1,4))","v":"-"},"","Partial",{"$f":"IF(OR(F24<$K$14,F24>$K$17,F24=\"\",H24=\"-\"),\"Unknown\",IF(H24=F24,\"Accurate\",IF(OR(AND(H24=1,F24=2),AND(H24=4,F24=3)),\"Accurate\",IF(H24=1,\"Understated\",IF(H24=4,\"Overstated\",IF(AND(H24=2,OR(F24=3,F24=4)),\"Understated\",IF(AND(F24<H24),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,"D.2 Requirements for Publication Schemes ",null,null,null,null,null,null,""]
[null,"4","Does this agency have a publication scheme?",13,null,{"$f":"IF(E26=\"\",\"\",VLOOKUP(E26,$C$14:$K$17,9,FALSE))","v":""},"Does the agency have a locatable publication scheme on its website",{"$f":"IF('3. Publication Scheme'!C$14=\"\",\"-\",IF('3. Publication Scheme'!C$14=\"Yes\",1, 4))","v":"-"},{"$f":"IF(OR(H26=\"\",H26=\"-\"), \"\", IF(ISNA(VLOOKUP(H26,$B$14:$C$17,2)),\"\",VLOOKUP(H26,$B$14:$C$17,2)))","v":""},"Full",{"$f":"IF(OR(F26<$K$14,F26>$K$17,F26=\"\",H26=\"-\"),\"Unknown\",IF(H26=F26,\"Accurate\",IF(OR(AND(H26=1,F26=2),AND(H26=4,F26=3)),\"Accurate\",IF(H26=1,\"Understated\",IF(H26=4,\"Overstated\",IF(AND(H26=2,OR(F26=3,F26=4)),\"Understated\",IF(AND(F26<H26),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,"D2.1","Seven classes of information are published (About us, Our services, Our finances, Our priorities, Our decisions, Our policies, Our lists).",127,null,"","Are the documents within the Publication Scheme disclosed under the classes of information as per Ministerial Guidelines and all classes are appropriately populated",{"$f":"IF(AND('3. Publication Scheme'!C$32=\"\", '3. Publication Scheme'!C$51=0),\"-\",IF(AND('3. Publication Scheme'!C$32=\"Yes\", '3. Publication Scheme'!C$51=8),1,IF(OR('3. Publication Scheme'!C$32=\"Yes\", '3. Publication Scheme'!C$51>1),2,4)))","v":"-"},"","Full","Unknown"]
[null,"D2.4","Information in the publication scheme is accurate.",130,null,"","Check that there was not out of date or inaccurate information identified in the publication scheme",{"$f":"IF('3. Publication Scheme'!C36=0,1,2)","v":1},"","Partial","Unknown"]
[null,"D2.6","Schemes are readily accessible (e.g. a link on home page).",132,null,"","Is the publication scheme readily accessible (is a search engine required to find it)",{"$f":"IF('3. Publication Scheme'!C$19=\"\",\"-\",IF('3. Publication Scheme'!C$19='3. Publication Scheme'!J$15,1,IF('3. Publication Scheme'!C$18=\"Yes\",4,2)))","v":"-"},"","Full","Unknown"]
[null,"D2.7","Direct links to documents suitable for online publication are provided. (Documents might be unsuitable for online publication if they are too large, or not in a suitable format)",133,null,"","Are documents linked directly from the publication scheme",{"$f":"IF('3. Publication Scheme'!C$28=\"\",\"-\",IF(OR('3. Publication Scheme'!C$28='3. Publication Scheme'!$K$15,'3. Publication Scheme'!C$28='3. Publication Scheme'!$K$16),1,IF('3. Publication Scheme'!C$28='3. Publication Scheme'!$K$17,2,4)))","v":"-"},"","Full","Unknown"]
[null,"D2.8","All documents referred to in the publication scheme are accessible centrally from the publication scheme.",134,null,"","If documents are not linked directly is the access arrangement or link easily identifiable from the publication scheme",{"$f":"IF(OR('3. Publication Scheme'!C$29=\"\",'3. Publication Scheme'!C$29='3. Publication Scheme'!$G$17),\"-\",IF( '3. Publication Scheme'!C$29=\"Yes\",1,4))","v":"-"},"","Full","Unknown"]
[null,"D2.9","Documents linked to the publication scheme are no more than 3 mouse clicks away.",135,null,"","Does publication scheme provide links to all significant documents within 3 mouse clicks",{"$f":"IF(OR('3. Publication Scheme'!C$30=\"\",'3. Publication Scheme'!C$30='3. Publication Scheme'!$G$17),\"-\",IF('3. Publication Scheme'!C$30=\"Yes\",1,4))","v":"-"},"","Full","Unknown"]
[null,"D2.10","If a direct link to a document is impractical (e.g. due to the size of the document), a summary of the document is provided and access arrangements are described.",136,null,"","If a direct link to a document is impractical, eg due to the size of the document, a summary of the document is provided and access arrangements are described",{"$f":"IF(AND(OR('3. Publication Scheme'!C$31=\"\",'3. Publication Scheme'!C$31='3. Publication Scheme'!$G$17),OR('3. Publication Scheme'!C$29=\"\",'3. Publication Scheme'!C$29='3. Publication Scheme'!$G$17)),\"-\",IF(AND(OR('3. Publication Scheme'!C$31=\"Yes\",'3. Publication Scheme'!C$31='3. Publication Scheme'!$G$17),'3. Publication Scheme'!C$29=\"Yes\"),1,IF(OR('3. Publication Scheme'!C$31=\"Yes\",'3. Publication Scheme'!C$29=\"Yes\"),2,4)))","v":"-"},"","Full","Unknown"]
[null,"D2.11","The publication scheme sets out the terms on which information is available including any applicable fees/charges.",137,null,"","Is the terms on which information is available including applicable charges disclosed",{"$f":"IF('3. Publication Scheme'!C$26=\"\",\"-\",IF('3. Publication Scheme'!C$26=\"Yes\",1,4))","v":"-"},"","Full","Unknown"]
[null,"D2.13","Alternative formats of documents are available.",139,null,"","Does website detail an access mechanism for alternative formats of documents",{"$f":"IF('3. Publication Scheme'!C$35=\"\",\"-\",IF(OR('3. Publication Scheme'!C$34='3. Publication Scheme'!$L$15,'3. Publication Scheme'!C$35='3. Publication Scheme'!G15),1,IF('3. Publication Scheme'!C$34='3. Publication Scheme'!$L$16,2,4)))","v":"-"},"","Full","Unknown"]
[null,"D2.14","Website design is user friendly (e.g. well organised, reviewed quarterly and up to date, information rich).",140,null,"","Was the website design easy to use (eg well organised, reviewed quarterly and up to date, information rich)",{"$f":"IF(AND('3. Publication Scheme'!C$33=\"\", '3. Publication Scheme'!C$39=\"\", '3. Publication Scheme'!C$40=\"\"),\"-\",IF(AND('3. Publication Scheme'!C$33=\"Yes\", '3. Publication Scheme'!C$39=\"Yes\", '3. Publication Scheme'!C$40=\"Yes\"),1,IF(OR('3. Publication Scheme'!C$33=\"Yes\", '3. Publication Scheme'!C$39=\"Yes\", '3. Publication Scheme'!C$40=\"Yes\"),2,4)))","v":"-"},"","Full","Unknown"]
[null,"D2.15","An agency officer has a responsibility to ensure the publication scheme is maintained and up to date.",141,null,"","Is there evidence that the publication scheme is maintained (check last updated date) and kept up to date (is there out of date information)",{"$f":"IF(AND('3. Publication Scheme'!C36=0, '3. Publication Scheme'!C$39=\"\"),\"-\",IF(AND('3. Publication Scheme'!C36=0, '3. Publication Scheme'!C$39=\"Yes\"),1,IF(OR('3. Publication Scheme'!C36<5, '3. Publication Scheme'!C$39=\"Yes\"),2,4)))","v":"-"},"","Partial","Unknown"]
[null,"D2.16","A complaints procedure is in place to enable people to make complaints when information is not available from the publication scheme.",142,null,"","Is there a complaints procedure in place to enable people to make complaints when information is not available from the publication scheme",{"$f":"IF(AND('3. Publication Scheme'!C$53=\"\", '3. Publication Scheme'!C$54=\"\"),\"-\",IF('3. Publication Scheme'!C$54=\"Yes\",1,IF('3. Publication Scheme'!C$53=\"Yes\",2,4)))","v":"-"},"","Full","Unknown"]
[null,null,null,null,null,null,null,null,""]
[null,"D.3 Requirements for Disclosure Logs ",null,null,null,null,null,null,""]
[null,"5","Does this agency have a disclosure log?",14,null,{"$f":"IF(E41=\"\",\"\",VLOOKUP(E41,$C$14:$K$17,9,FALSE))","v":""},"Does agency have a disclosure log on the website",{"$f":"IF('7. Disclosure Log'!C$16=\"\",\"-\",IF('7. Disclosure Log'!C$16=\"Yes\",1,IF('7. Disclosure Log'!C$16='7. Disclosure Log'!$I$17,3,4)))","v":"-"},"","Full",{"$f":"IF(OR(F41<$K$14,F41>$K$17,F41=\"\",H41=\"-\"),\"Unknown\",IF(H41=F41,\"Accurate\",IF(OR(AND(H41=1,F41=2),AND(H41=4,F41=3)),\"Accurate\",IF(H41=1,\"Understated\",IF(H41=4,\"Overstated\",IF(AND(H41=2,OR(F41=3,F41=4)),\"Understated\",IF(AND(F41<H41),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,"6","Are there any documents included on the disclosure log?",15,null,"","Does the disclosure log include any documents",{"$f":"IF(AND('7. Disclosure Log'!C$30=\"\",'7. Disclosure Log'!C$32=\"\",'7. Disclosure Log'!C$34=\"\"),\"-\",IF(OR('7. Disclosure Log'!C$30>0,'7. Disclosure Log'!C$32>0,'7. Disclosure Log'!C$34>0),1,4))","v":4},{"$f":"IF(OR(H42=\"\",H42=\"-\"), \"\", IF(ISNA(VLOOKUP(H42,$B$14:$C$17,2)),\"\",VLOOKUP(H42,$B$14:$C$17,2)))","v":""},"Full","Unknown"]
[null,"D3.1","The disclosure log is a readily accessible part of the agency’s website (i.e. within three mouse clicks from the home page).",152,null,"","Is the disclosure log accessible (eg didn't require a search engine to locate and no more than three clicks from the home page)",{"$f":"IF(AND('7. Disclosure Log'!C$19=\"\", OR('7. Disclosure Log'!C$20=\"\",'7. Disclosure Log'!C$20='7. Disclosure Log'!$G$20), '7. Disclosure Log'!C$21=\"\"),\"-\",IF(AND('7. Disclosure Log'!C$19<=3, '7. Disclosure Log'!C$20=\"No\", '7. Disclosure Log'!C$21='7. Disclosure Log'!J$16),1,IF(OR('7. Disclosure Log'!C$19<=3, '7. Disclosure Log'!C$20=\"No\", OR('7. Disclosure Log'!C$21= '7. Disclosure Log'!J$16,'7. Disclosure Log'!C$21= '7. Disclosure Log'!J$17,'7. Disclosure Log'!C$21= '7. Disclosure Log'!J$18)),2,4)))","v":"-"},"","Full","Unknown"]
[null,"D3.2","Website design is user friendly (e.g. well organised, reviewed quarterly and up to date, information rich).",153,null,"","Is the disclosure log design on the website easy to use",{"$f":"IF(OR('7. Disclosure Log'!C$27=\"\", '7. Disclosure Log'!C$27='7. Disclosure Log'!$G$20),\"-\",IF( '7. Disclosure Log'!C$27=\"Yes\",1,4))","v":"-"},"","Full","Unknown"]
[null,"D3.7","An agency officer has a responsibility to ensure the disclosure log is maintained and up to date and in accordance with ministerial guidelines.",158,null,"","Is the disclosure log in accordance with ministerial guidelines",{"$f":"IF('7. Disclosure Log'!C64=\"\",\"-\",IF(OR('7. Disclosure Log'!C64='7. Disclosure Log'!N16,'7. Disclosure Log'!C64='7. Disclosure Log'!N17),1,IF(OR('7. Disclosure Log'!C64='7. Disclosure Log'!N18,'7. Disclosure Log'!C64='7. Disclosure Log'!N19,'7. Disclosure Log'!C64='7. Disclosure Log'!N21),2,IF('7. Disclosure Log'!C64='7. Disclosure Log'!N20,3,4))))","v":"-"},{"$f":"IF(OR(H45=\"\",H45=\"-\"), \"\", IF(ISNA(VLOOKUP(H45,$B$14:$C$17,2)),\"\",VLOOKUP(H45,$B$14:$C$17,2)))","v":""},"Partial","Unknown"]
[null,"D3.12","Documents published to the disclosure log are accompanied by brief text with a summary and the context of the information.",163,null,"","Documents in the disclosure log are accompanied by text summarising the content of the information",{"$f":"IF(OR('7. Disclosure Log'!C$50=\"\",'7. Disclosure Log'!C$50='7. Disclosure Log'!$L$20),\"-\",IF('7. Disclosure Log'!C$50='7. Disclosure Log'!L$16,1,IF('7. Disclosure Log'!C$50='7. Disclosure Log'!L$18,2,4)))","v":"-"},"","Full","Unknown"]
[null,null,null,null,null,null,null,null,""]
[null,"D.5","Receipt of applications ",null,null,null,null,null,""]
[null,"D5.1","The agency uses the approved form, as per the RTI and IP Acts, for applications for information.",190,null,{"$f":"IF(E49=\"\",\"\",VLOOKUP(E49,$C$14:$K$17,9,FALSE))","v":""},"Are links to the government approved forms for making access and amendment applications provided",{"$f":"IF('2. RTI page'!C$35=\"\",\"-\",IF(OR('2. RTI page'!C$35='2. RTI page'!M$14,'2. RTI page'!C$35='2. RTI page'!M$17),1,IF('2. RTI page'!C$35='2. RTI page'!M$18,4,2)))","v":"-"},"","Full",{"$f":"IF(OR(F49<$K$14,F49>$K$17,F49=\"\",H49=\"-\"),\"Unknown\",IF(H49=F49,\"Accurate\",IF(OR(AND(H49=1,F49=2),AND(H49=4,F49=3)),\"Accurate\",IF(H49=1,\"Understated\",IF(H49=4,\"Overstated\",IF(AND(H49=2,OR(F49=3,F49=4)),\"Understated\",IF(AND(F49<H49),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,null,null,null,null,null,null,null,""]
[null,"D.9","Detailed requirements for adoption of privacy principles",null,null,null,null,null,""]
[null,"D9.1.2","Collection of personal information is appropriate.",234,null,{"$f":"IF(E52=\"\",\"\",VLOOKUP(E52,$C$14:$K$17,9,FALSE))","v":""},"Is the collection of information by the agency appropriate (ie had any cases of inappropriate collection been identified)",{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,IF(COUNTIF('NPP1. Forms Assessment'!L24:L123,\"Yes\")+COUNTIF('NPP1. Forms Assessment'!L24:L123,\"No\")=0,\"-\",IF((COUNTIF('NPP1. Forms Assessment'!L24:L123,\"No\")<=1),1,IF(COUNTIF('NPP1. Forms Assessment'!L24:L123,\"No\")<COUNTIF('NPP1. Forms Assessment'!L24:L123,\"Yes\"),2,IF(COUNTIF('NPP1. Forms Assessment'!L24:L123,\"Yes\")>=1,3,4)))),IF(COUNTIF('IPP2. Forms Assessment'!I22:I121,\"Yes\")+\nCOUNTIF('IPP2. Forms Assessment'!I22:I121,\"No\")=0,\"-\",IF(COUNTIF('IPP2. Forms Assessment'!I22:I121,\"No\")<=1,1,IF(COUNTIF('IPP2. Forms Assessment'!I22:I121,\"No\")<COUNTIF('IPP2. Forms Assessment'!I22:I121,\"Yes\"),2,IF(COUNTIF('IPP2. Forms Assessment'!I22:I121,\"Yes\")>=1,3,4)))))","v":"-"},"","Partial",{"$f":"IF(OR(F52<$K$14,F52>$K$17,F52=\"\",H52=\"-\"),\"Unknown\",IF(H52=F52,\"Accurate\",IF(OR(AND(H52=1,F52=2),AND(H52=4,F52=3)),\"Accurate\",IF(H52=1,\"Understated\",IF(H52=4,\"Overstated\",IF(AND(H52=2,OR(F52=3,F52=4)),\"Understated\",IF(AND(F52<H52),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,"D9.1.4","Processes are in place to ensure personal information held by your agency is as accurate as possible (e.g. clients can update their details via the agency's website, by telephone or in person, your agency audits information for completeness and accuracy, where possible data is corrected automatically, clients are contacted when issues are found, duplicate and redundant records are removed or archived).",236,null,"","Do electronic forms have appropriate validation of input data",{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,IF(COUNTIF('NPP1. Forms Assessment'!X24:X123,\"Yes\")+COUNTIF('NPP1. Forms Assessment'!X24:X123,\"No\")=0,\"-\",IF(COUNTIF('NPP1. Forms Assessment'!X24:X123,\"No\")<=1,1,IF(COUNTIF('NPP1. Forms Assessment'!X24:X123,\"No\")<=COUNTIF('NPP1. Forms Assessment'!X24:X123,\"Yes\"),2, IF(COUNTIF('NPP1. Forms Assessment'!X24:X123,\"Yes\")>=1,3,4)))),IF(COUNTIF('IPP2. Forms Assessment'!U22:U121,\"Yes\")+COUNTIF('IPP2. Forms Assessment'!U22:U121,\"No\")=0,\"-\",IF(COUNTIF('IPP2. Forms Assessment'!U22:U121,\"No\")<=1,1,IF(COUNTIF('IPP2. Forms Assessment'!U22:U121,\"No\")<=COUNTIF('IPP2. Forms Assessment'!U22:U121,\"YEs\"),1,IF(COUNTIF('IPP2. Forms Assessment'!U22:U121,\"Yes\")>=1,3,4)))))","v":"-"},"","Partial",{"$f":"IF(OR(F53<$K$14,F53>$K$17,F53=\"\",H53=\"-\"),\"Unknown\",IF(H53=F53,\"Accurate\",IF(OR(AND(H53=1,F53=2),AND(H53=4,F53=3)),\"Accurate\",IF(H53=1,\"Understated\",IF(H53=4,\"Overstated\",IF(AND(H53=2,OR(F53=3,F53=4)),\"Understated\",IF(AND(F53<H53),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,"D9.1.5","The agency is open about its processes for collecting, using and disclosing personal information.",237,null,"","Is the agency is open about its processes for collecting, using and disclosing personal information (eg website includes privacy plan)",{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,IF('NPP5. Personal Info Holdings'!C27=\"\",\"-\",IF(OR('NPP5. Personal Info Holdings'!C27='NPP5. Personal Info Holdings'!$I$11,'NPP5. Personal Info Holdings'!C27='NPP5. Personal Info Holdings'!$I$12),1,IF('NPP5. Personal Info Holdings'!C27='NPP5. Personal Info Holdings'!$I$13,2,IF('NPP5. Personal Info Holdings'!C27='NPP5. Personal Info Holdings'!$I$14,3,4)))),IF('IPP5. Personal Info Holdings'!C25=\"\",\"-\",IF(OR('IPP5. Personal Info Holdings'!C25='IPP5. Personal Info Holdings'!$I$11,'IPP5. Personal Info Holdings'!C25='IPP5. Personal Info Holdings'!$I$12),1,IF('IPP5. Personal Info Holdings'!C25='IPP5. Personal Info Holdings'!$I$13,2,IF('IPP5. Personal Info Holdings'!C25='IPP5. Personal Info Holdings'!$I$14,3,4)))))","v":"-"},"","Full",{"$f":"IF(OR(F54<$K$14,F54>$K$17,F54=\"\",H54=\"-\"),\"Unknown\",IF(H54=F54,\"Accurate\",IF(OR(AND(H54=1,F54=2),AND(H54=4,F54=3)),\"Accurate\",IF(H54=1,\"Understated\",IF(H54=4,\"Overstated\",IF(AND(H54=2,OR(F54=3,F54=4)),\"Understated\",IF(AND(F54<H54),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,"D9.1.6","The agency use and disclosure of personal information is appropriate.",238,null,"","Is the agency's stated purpose (ie use and disclosure) of information considered appropriate",{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,IF(COUNTIF('NPP1. Forms Assessment'!L24:L123,\"Yes\")+COUNTIF('NPP1. Forms Assessment'!L24:L123,\"No\")=0,\"-\",IF(COUNTIF('NPP1. Forms Assessment'!L24:L123,\"No\")<=1,1,IF(COUNTIF('NPP1. Forms Assessment'!L24:L123,\"No\")<COUNTIF('NPP1. Forms Assessment'!L24:L123,\"Yes\"),2,IF(COUNTIF('NPP1. Forms Assessment'!L24:L123,\"Yes\")>=1,3,4)))),IF(COUNTIF('IPP2. Forms Assessment'!I22:I121,\"Yes\")+COUNTIF('IPP2. Forms Assessment'!I22:I121,\"No\")=0,\"-\",IF(COUNTIF('IPP2. Forms Assessment'!I22:I121,\"No\")<=1,1,IF(COUNTIF('IPP2. Forms Assessment'!I22:I121,\"No\")<COUNTIF('IPP2. Forms Assessment'!I22:I121,\"Yes\"),2,IF(COUNTIF('IPP2. Forms Assessment'!I22:I121,\"Yes\")>=1,3,4)))))","v":"-"},"","Partial",{"$f":"IF(OR(F55<$K$14,F55>$K$17,F55=\"\",H55=\"-\"),\"Unknown\",IF(H55=F55,\"Accurate\",IF(OR(AND(H55=1,F55=2),AND(H55=4,F55=3)),\"Accurate\",IF(H55=1,\"Understated\",IF(H55=4,\"Overstated\",IF(AND(H55=2,OR(F55=3,F55=4)),\"Understated\",IF(AND(F55<H55),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,"2.","Collection",null,null,null,null,null,""]
[null,"D9.2.1","The agency identifies why it is collecting personal information.",241,null,{"$f":"IF(E57=\"\",\"\",VLOOKUP(E57,$C$14:$K$17,9,FALSE))","v":""},"Does the agency inform the public of why it is collecting personal information",{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,IF(COUNTIF('NPP1. Forms Assessment'!K28:K125,\"Yes\")+COUNTIF('NPP1. Forms Assessment'!K28:K125,\"No\")=0,\"-\",IF(COUNTIF('NPP1. Forms Assessment'!K28:K125,\"No\")<=1,1,IF(COUNTIF('NPP1. Forms Assessment'!K28:K125,\"No\")<COUNTIF('NPP1. Forms Assessment'!K28:K125,\"Yes\"),2, IF(COUNTIF('NPP1. Forms Assessment'!K28:K125,\"Yes\")>=1,3,4)))),IF(COUNTIF('IPP2. Forms Assessment'!H26:H123,\"Yes\")+COUNTIF('IPP2. Forms Assessment'!H26:H123,\"No\")=0,\"-\",IF(COUNTIF('IPP2. Forms Assessment'!H26:H123,\"No\")<=1,1,IF(COUNTIF('IPP2. Forms Assessment'!H26:H123,\"No\")<COUNTIF('IPP2. Forms Assessment'!H26:H123,\"YEs\"),1,IF(COUNTIF('IPP2. Forms Assessment'!H26:H123,\"Yes\")>=1,3,4)))))","v":"-"},"","Partial",{"$f":"IF(OR(F57<$K$14,F57>$K$17,F57=\"\",H57=\"-\"),\"Unknown\",IF(H57=F57,\"Accurate\",IF(OR(AND(H57=1,F57=2),AND(H57=4,F57=3)),\"Accurate\",IF(H57=1,\"Understated\",IF(H57=4,\"Overstated\",IF(AND(H57=2,OR(F57=3,F57=4)),\"Understated\",IF(AND(F57<H57),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,"D9.2.2","The agency provides a collection notice to individuals from whom personal information is being collected.",242,null,"","Is a collection notice provided to individuals from whom personal information is being collected",{"$f":"IF('9. General privacy'!$C$41=\"\",\"-\",IF(OR('9. General privacy'!$C$41='9. General privacy'!$O$11,'9. General privacy'!$C$41='9. General privacy'!$O$12),1,IF('9. General privacy'!$C$41='9. General privacy'!$O$13,2,IF('9. General privacy'!$C$41='9. General privacy'!$O$16,4,3))))","v":"-"},"","Partial",{"$f":"IF(OR(F58<$K$14,F58>$K$17,F58=\"\",H58=\"-\"),\"Unknown\",IF(H58=F58,\"Accurate\",IF(OR(AND(H58=1,F58=2),AND(H58=4,F58=3)),\"Accurate\",IF(H58=1,\"Understated\",IF(H58=4,\"Overstated\",IF(AND(H58=2,OR(F58=3,F58=4)),\"Understated\",IF(AND(F58<H58),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,"D9.2.4","The amount of personal information collected is no more than is necessary and relevant for the purpose for which it is required.",244,null,"","Is the amount of personal information collected no more than is necessary and relevant for the purpose for which it is required",{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,IF(COUNTIF('NPP1. Forms Assessment'!Y30:Y127,\"Yes\")+COUNTIF('NPP1. Forms Assessment'!Y30:Y127,\"No\")=0,\"-\",IF(COUNTIF('NPP1. Forms Assessment'!Y30:Y127,\"No\")<=1,1,IF(COUNTIF('NPP1. Forms Assessment'!Y30:Y127,\"No\")<COUNTIF('NPP1. Forms Assessment'!Y30:Y127,\"Yes\"),2, IF(COUNTIF('NPP1. Forms Assessment'!Y30:Y127,\"Yes\")>=1,3,4)))),IF(COUNTIF('IPP2. Forms Assessment'!T28:T125,\"Yes\")+COUNTIF('IPP2. Forms Assessment'!T28:T125,\"No\")=0,\"-\",IF(COUNTIF('IPP2. Forms Assessment'!T28:T125,\"No\")<=1,1,IF(COUNTIF('IPP2. Forms Assessment'!T28:T125,\"No\")<COUNTIF('IPP2. Forms Assessment'!T28:T125,\"YEs\"),1,IF(COUNTIF('IPP2. Forms Assessment'!T28:T125,\"Yes\")>=1,3,4)))))","v":"-"},"","Partial",{"$f":"IF(OR(F59<$K$14,F59>$K$17,F59=\"\",H59=\"-\"),\"Unknown\",IF(H59=F59,\"Accurate\",IF(OR(AND(H59=1,F59=2),AND(H59=4,F59=3)),\"Accurate\",IF(H59=1,\"Understated\",IF(H59=4,\"Overstated\",IF(AND(H59=2,OR(F59=3,F59=4)),\"Understated\",IF(AND(F59<H59),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,"D9.2.5","The agency collects personal information lawfully and fairly.",245,null,"","Does the agency collect personal information lawfully and fairly (eg inappropriate collection of Equity information)",{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,IF(COUNTIF('NPP1. Forms Assessment'!W31:W128,\"Yes\")+COUNTIF('NPP1. Forms Assessment'!W31:W128,\"No\")=0,\"-\",IF(COUNTIF('NPP1. Forms Assessment'!W31:W128,\"No\")<=1,1,IF(COUNTIF('NPP1. Forms Assessment'!W31:W128,\"No\")<COUNTIF('NPP1. Forms Assessment'!W31:W128,\"Yes\"),2, IF(COUNTIF('NPP1. Forms Assessment'!W31:W128,\"Yes\")>=1,3,4)))),IF(COUNTIF('IPP2. Forms Assessment'!S29:S126,\"Yes\")+COUNTIF('IPP2. Forms Assessment'!S29:S126,\"No\")=0,\"-\",IF(COUNTIF('IPP2. Forms Assessment'!S29:S126,\"No\")<=1,1,IF(COUNTIF('IPP2. Forms Assessment'!S29:S126,\"No\")<COUNTIF('IPP2. Forms Assessment'!S29:S126,\"YEs\"),1,IF(COUNTIF('IPP2. Forms Assessment'!S29:S126,\"Yes\")>=1,3,4)))))","v":"-"},"","Partial",{"$f":"IF(OR(F60<$K$14,F60>$K$17,F60=\"\",H60=\"-\"),\"Unknown\",IF(H60=F60,\"Accurate\",IF(OR(AND(H60=1,F60=2),AND(H60=4,F60=3)),\"Accurate\",IF(H60=1,\"Understated\",IF(H60=4,\"Overstated\",IF(AND(H60=2,OR(F60=3,F60=4)),\"Understated\",IF(AND(F60<H60),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,"4.","Accuracy",null,null,null,null,null,""]
[null,"D9.4.1","Processes are in place for people to amend their personal information if it is incorrect.",255,null,{"$f":"IF(E62=\"\",\"\",VLOOKUP(E62,$C$14:$K$17,9,FALSE))","v":""},"Where information is collected from individuals, is information on how to amend their personal information also provided",{"$f":"IF('9. General privacy'!C20=\"\",\"-\",IF('9. General privacy'!C20='9. General privacy'!$J$11,1,IF('9. General privacy'!C20='9. General privacy'!$J$12,2,IF('9. General privacy'!C20='9. General privacy'!$J$13,3,4))))","v":"-"},"","Partial",{"$f":"IF(OR(F62<$K$14,F62>$K$17,F62=\"\",H62=\"-\"),\"Unknown\",IF(H62=F62,\"Accurate\",IF(OR(AND(H62=1,F62=2),AND(H62=4,F62=3)),\"Accurate\",IF(H62=1,\"Understated\",IF(H62=4,\"Overstated\",IF(AND(H62=2,OR(F62=3,F62=4)),\"Understated\",IF(AND(F62<H62),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,"5.","Openness",null,null,null,null,null,""]
[null,"D9.5.1","The agency makes information available about its personal information policies and procedures.",258,null,{"$f":"IF(E64=\"\",\"\",VLOOKUP(E64,$C$14:$K$17,9,FALSE))","v":""},"Does the website include information on the agency's personal information policies and procedures",{"$f":"IF('9. General privacy'!C18=\"\",\"-\",IF('9. General privacy'!C18=\"Yes\",1,4))","v":"-"},"","Partial",{"$f":"IF(OR(F64<$K$14,F64>$K$17,F64=\"\",H64=\"-\"),\"Unknown\",IF(H64=F64,\"Accurate\",IF(OR(AND(H64=1,F64=2),AND(H64=4,F64=3)),\"Accurate\",IF(H64=1,\"Understated\",IF(H64=4,\"Overstated\",IF(AND(H64=2,OR(F64=3,F64=4)),\"Understated\",IF(AND(F64<H64),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,"D9.5.2","The agency tells people why it collects, how it uses and when it discloses their personal information at the time of collection.",259,null,"","Does the agency tell people why it collects their personal information at the time of collection",{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,IF(COUNTIF('NPP1. Forms Assessment'!K36:K133,\"Yes\")+COUNTIF('NPP1. Forms Assessment'!K36:K133,\"No\")=0,\"-\",IF(COUNTIF('NPP1. Forms Assessment'!K36:K133,\"No\")<=1,1,IF(COUNTIF('NPP1. Forms Assessment'!K36:K133,\"No\")<COUNTIF('NPP1. Forms Assessment'!K36:K133,\"Yes\"),2, IF(COUNTIF('NPP1. Forms Assessment'!K36:K133,\"Yes\")>=1,3,4)))),IF(COUNTIF('IPP2. Forms Assessment'!H34:H131,\"Yes\")+COUNTIF('IPP2. Forms Assessment'!H34:H131,\"No\")=0,\"-\",IF(COUNTIF('IPP2. Forms Assessment'!H34:H131,\"No\")<=1,1,IF(COUNTIF('IPP2. Forms Assessment'!H34:H131,\"No\")<COUNTIF('IPP2. Forms Assessment'!H34:H131,\"YEs\"),1,IF(COUNTIF('IPP2. Forms Assessment'!H34:H131,\"Yes\")>=1,3,4)))))","v":"-"},"","Partial",{"$f":"IF(OR(F65<$K$14,F65>$K$17,F65=\"\",H65=\"-\"),\"Unknown\",IF(H65=F65,\"Accurate\",IF(OR(AND(H65=1,F65=2),AND(H65=4,F65=3)),\"Accurate\",IF(H65=1,\"Understated\",IF(H65=4,\"Overstated\",IF(AND(H65=2,OR(F65=3,F65=4)),\"Understated\",IF(AND(F65<H65),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,null,null,null,null,"","Does the agency tell people when it discloses their personal information at the time of collection",{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,IF(COUNTIF('NPP1. Forms Assessment'!S37:S134,\"Yes\")+COUNTIF('NPP1. Forms Assessment'!S37:S134,\"No\")=0,\"-\",IF(COUNTIF('NPP1. Forms Assessment'!S37:S134,\"No\")<=1,1,IF(COUNTIF('NPP1. Forms Assessment'!S37:S134,\"No\")<COUNTIF('NPP1. Forms Assessment'!S37:S134,\"Yes\"),2, IF(COUNTIF('NPP1. Forms Assessment'!S37:S134,\"Yes\")>=1,3,4)))),IF(COUNTIF('IPP2. Forms Assessment'!P35:P132,\"Yes\")+COUNTIF('IPP2. Forms Assessment'!P35:P132,\"No\")=0,\"-\",IF(COUNTIF('IPP2. Forms Assessment'!P35:P132,\"No\")<=1,1,IF(COUNTIF('IPP2. Forms Assessment'!P35:P132,\"No\")<COUNTIF('IPP2. Forms Assessment'!P35:P132,\"YEs\"),1,IF(COUNTIF('IPP2. Forms Assessment'!P35:P132,\"Yes\")>=1,3,4)))))","v":"-"},""]
[null,"D9.5.3","There is a person that members of the public can contact about privacy issues.",260,null,"","Does the agency provide contact details of who (could be position or general contact address) members of the public can contact about privacy issues",{"$f":"IF('9. General privacy'!C29=\"\",\"-\",IF('9. General privacy'!C29='9. General privacy'!M14,4,1))","v":"-"},"","Partial",{"$f":"IF(OR(F67<$K$14,F67>$K$17,F67=\"\",H67=\"-\"),\"Unknown\",IF(H67=F67,\"Accurate\",IF(OR(AND(H67=1,F67=2),AND(H67=4,F67=3)),\"Accurate\",IF(H67=1,\"Understated\",IF(H67=4,\"Overstated\",IF(AND(H67=2,OR(F67=3,F67=4)),\"Understated\",IF(AND(F67<H67),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,"D9.5.4","The agency tells people how they can access and amend their personal information.",261,null,"","Does the website tell people how they can access and amend their personal information",{"$f":"IF(AND('9. General privacy'!C19=\"\",'9. General privacy'!C20=\"\"),\"-\",IF(AND('9. General privacy'!C19='9. General privacy'!J11,'9. General privacy'!C20='9. General privacy'!J11),1,IF(AND('9. General privacy'!C19='9. General privacy'!J16,'9. General privacy'!C20='9. General privacy'!J16),4,IF(AND(OR('9. General privacy'!C19='9. General privacy'!J14,'9. General privacy'!C19='9. General privacy'!J16),OR('9. General privacy'!C20='9. General privacy'!J14,'9. General privacy'!C20='9. General privacy'!J16)),3,2))))","v":"-"},"","Partial",{"$f":"IF(OR(F68<$K$14,F68>$K$17,F68=\"\",H68=\"-\"),\"Unknown\",IF(H68=F68,\"Accurate\",IF(OR(AND(H68=1,F68=2),AND(H68=4,F68=3)),\"Accurate\",IF(H68=1,\"Understated\",IF(H68=4,\"Overstated\",IF(AND(H68=2,OR(F68=3,F68=4)),\"Understated\",IF(AND(F68<H68),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,"D9.5.5","The agency provides details to the public of the categories of personal information it holds.",262,null,"","Does the agency publish the categories of personal information it holds",{"$f":"IF('1. Coversheet-complete first'!$C$19='1. Coversheet-complete first'!$G$14,IF('9. General privacy'!C17=\"\",\"-\",IF('9. General privacy'!C17=\"No\",4,IF('NPP5. Personal Info Holdings'!C13=\"\",4,IF('NPP5. Personal Info Holdings'!C13=\"Yes\",1,4)))),IF('9. General privacy'!C17=\"\",\"-\",IF('9. General privacy'!C17=\"No\",4,IF('IPP5. Personal Info Holdings'!C14=\"\",4,IF('IPP5. Personal Info Holdings'!C14=\"Yes\",1,4)))))","v":"-"},"","Full",{"$f":"IF(OR(F69<$K$14,F69>$K$17,F69=\"\",H69=\"-\"),\"Unknown\",IF(H69=F69,\"Accurate\",IF(OR(AND(H69=1,F69=2),AND(H69=4,F69=3)),\"Accurate\",IF(H69=1,\"Understated\",IF(H69=4,\"Overstated\",IF(AND(H69=2,OR(F69=3,F69=4)),\"Understated\",IF(AND(F69<H69),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[null,"7.","Breach and complaints",null,null,null,null,null,""]
[null,"D9.7.1","There is a documented process specifically for managing privacy breaches and privacy complaints.  ",268,null,{"$f":"IF(E71=\"\",\"\",VLOOKUP(E71,$C$14:$K$17,9,FALSE))","v":""},null,null,""]
[null,"D9.7.4","This process, or a version of it, is available to the public.",271,null,"","Does the agency publish their process for managing privacy breaches and privacy complaints",{"$f":"IF('9. General privacy'!C21=\"\",\"-\",IF(OR('9. General privacy'!C21='9. General privacy'!K11, '9. General privacy'!C21='9. General privacy'!K13),1,IF('9. General privacy'!C21='9. General privacy'!K12, 2, IF('9. General privacy'!C21='9. General privacy'!K14, 3, 4))))","v":"-"},"","Full",{"$f":"IF(OR(F72<$K$14,F72>$K$17,F72=\"\",H72=\"-\"),\"Unknown\",IF(H72=F72,\"Accurate\",IF(OR(AND(H72=1,F72=2),AND(H72=4,F72=3)),\"Accurate\",IF(H72=1,\"Understated\",IF(H72=4,\"Overstated\",IF(AND(H72=2,OR(F72=3,F72=4)),\"Understated\",IF(AND(F72<H72),\"Overstated\",\"Unknown\")))))))","v":"Unknown"}]
[]
[null,"Overall comment"]
[]
[null,"Overall assessment of Agency completion of Electronic Audit"]
[]
[null,"Assessment Level",null,"Accurate",null,"Overstated","Understated","Unknown","Total"]
[null,"Full",null,{"$f":"COUNTIFS($J$22:$J$72,$B79,$K$22:$K$72,D$78) & \" (\" & TEXT(COUNTIFS($J$22:$J$72,$B79,$K$22:$K$72,D$78)/$I79,\"0%\") &\")\"","v":"0 (0%)"},null,{"$f":"COUNTIFS($J$22:$J$72,$B79,$K$22:$K$72,F$78) & \" (\" & TEXT(COUNTIFS($J$22:$J$72,$B79,$K$22:$K$72,F$78)/$I79,\"0%\") &\")\"","v":"0 (0%)"},"0 (0%)","20 (100%)",{"$f":"COUNTIF($J$22:$J$72,B79)","v":20}]
[null,"Partial",null,{"$f":"COUNTIFS($J$22:$J$72,$B80,$K$22:$K$72,D$78) & \" (\" & TEXT(COUNTIFS($J$22:$J$72,$B80,$K$22:$K$72,D$78)/$I80,\"0%\") &\")\"","v":"0 (0%)"},null,"0 (0%)","0 (0%)","17 (100%)",{"$f":"COUNTIF($J$22:$J$72,B80)","v":17}]
[null,"Total",null,{"$f":"COUNTIF($K$22:$K$72,D$78) & \" (\" & TEXT(COUNTIF($K$22:$K$72,D$78) /$I81,\"0%\") &\")\"","v":"0 (0%)"},null,{"$f":"COUNTIF($K$22:$K$72,F$78) & \" (\" & TEXT(COUNTIF($K$22:$K$72,F$78) /$I81,\"0%\") &\")\"","v":"0 (0%)"},{"$f":"COUNTIF($K$22:$K$72,G$78) & \" (\" & TEXT(COUNTIF($K$22:$K$72,G$78) /$I81,\"0%\") &\")\"","v":"0 (0%)"},{"$f":"COUNTIF($K$22:$K$72,H$78) & \" (\" & TEXT(COUNTIF($K$22:$K$72,H$78) /$I81,\"0%\") &\")\"","v":"37 (100%)"},{"$f":"COUNTA($K$22:$K$72)","v":37}]
[]
[null,"Assessment of Agency completion of Electronic Audit by area"]
[]
[null,"Assessment Level",null,"Accurate",null,"Overstated","Understated","Unknown","Total"]
[null,"General",null,{"$f":"(COUNTIF($K$22:$K$24,D$85)+COUNTIF($K$49,D$85)) & \" (\" & TEXT((COUNTIF($K$22:$K$24,D$85)+COUNTIF($K$49,D$85)) /$I86,\"0%\") &\")\"","v":"0 (0%)"},null,{"$f":"(COUNTIF($K$22:$K$24,F$85)+COUNTIF($K$49,F$85)) & \" (\" & TEXT((COUNTIF($K$22:$K$24,F$85)+COUNTIF($K$49,F$85)) /$I86,\"0%\") &\")\"","v":"0 (0%)"},{"$f":"(COUNTIF($K$22:$K$24,G$85)+COUNTIF($K$49,G$85)) & \" (\" & TEXT((COUNTIF($K$22:$K$24,G$85)+COUNTIF($K$49,G$85)) /$I86,\"0%\") &\")\"","v":"0 (0%)"},{"$f":"(COUNTIF($K$22:$K$24,H$85)+COUNTIF($K$49,H$85)) & \" (\" & TEXT((COUNTIF($K$22:$K$24,H$85)+COUNTIF($K$49,H$85)) /$I86,\"0%\") &\")\"","v":"3 (100%)"},{"$f":"COUNTA($K$22:$K$24)+COUNTA($K$49)","v":3}]
[null,"Publication Scheme",null,{"$f":"COUNTIF($K$26:$K$38,D$85) & \" (\" & TEXT(COUNTIF($K$26:$K$38,D$85)/$I87,\"0%\") &\")\"","v":"0 (0%)"},null,{"$f":"COUNTIF($K$26:$K$38,F$85) & \" (\" & TEXT(COUNTIF($K$26:$K$38,F$85)/$I87,\"0%\") &\")\"","v":"0 (0%)"},{"$f":"COUNTIF($K$26:$K$38,G$85) & \" (\" & TEXT(COUNTIF($K$26:$K$38,G$85)/$I87,\"0%\") &\")\"","v":"0 (0%)"},{"$f":"COUNTIF($K$26:$K$38,H$85) & \" (\" & TEXT(COUNTIF($K$26:$K$38,H$85)/$I87,\"0%\") &\")\"","v":"13 (100%)"},{"$f":"COUNTA($K$26:$K$38)","v":13}]
[null,"Disclosure Log",null,{"$f":"COUNTIF($K$41:$K$46,D$85) & \" (\" & TEXT(COUNTIF($K$41:$K$46,D$85)/$I88,\"0%\") &\")\"","v":"0 (0%)"},null,{"$f":"COUNTIF($K$41:$K$46,F$85) & \" (\" & TEXT(COUNTIF($K$41:$K$46,F$85)/$I88,\"0%\") &\")\"","v":"0 (0%)"},{"$f":"COUNTIF($K$41:$K$46,G$85) & \" (\" & TEXT(COUNTIF($K$41:$K$46,G$85)/$I88,\"0%\") &\")\"","v":"0 (0%)"},{"$f":"COUNTIF($K$41:$K$46,H$85) & \" (\" & TEXT(COUNTIF($K$41:$K$46,H$85)/$I88,\"0%\") &\")\"","v":"6 (100%)"},{"$f":"COUNTA($K$41:$K$46)","v":6}]
[null,"Privacy Principles",null,{"$f":"COUNTIF($K$52:$K$72,D$85) & \" (\" & TEXT(COUNTIF($K$52:$K$72,D$85)/$I89,\"0%\") &\")\"","v":"0 (0%)"},null,{"$f":"COUNTIF($K$52:$K$72,F$85) & \" (\" & TEXT(COUNTIF($K$52:$K$72,F$85)/$I89,\"0%\") &\")\"","v":"0 (0%)"},{"$f":"COUNTIF($K$52:$K$72,G$85) & \" (\" & TEXT(COUNTIF($K$52:$K$72,G$85)/$I89,\"0%\") &\")\"","v":"0 (0%)"},{"$f":"COUNTIF($K$52:$K$72,H$85) & \" (\" & TEXT(COUNTIF($K$52:$K$72,H$85)/$I89,\"0%\") &\")\"","v":"15 (100%)"},{"$f":"COUNTA($K$52:$K$72)","v":15}]
[null,"Total",null,{"$f":"COUNTIF($K$22:$K$72,D$85) & \" (\" & TEXT(COUNTIF($K$22:$K$72,D$85) /$I90,\"0%\") &\")\"","v":"0 (0%)"},null,{"$f":"COUNTIF($K$22:$K$72,F$85) & \" (\" & TEXT(COUNTIF($K$22:$K$72,F$85) /$I90,\"0%\") &\")\"","v":"0 (0%)"},{"$f":"COUNTIF($K$22:$K$72,G$85) & \" (\" & TEXT(COUNTIF($K$22:$K$72,G$85) /$I90,\"0%\") &\")\"","v":"0 (0%)"},{"$f":"COUNTIF($K$22:$K$72,H$85) & \" (\" & TEXT(COUNTIF($K$22:$K$72,H$85) /$I90,\"0%\") &\")\"","v":"37 (100%)"},{"$f":"COUNTA($K$22:$K$72)","v":37}]

{"sheet":"References","index":21,"n_rows":45,"n_cols":3,"rows_kept":45,"cut":false,"hidden":false,"merged":[[44,2,44,9],[17,2,17,9],[37,2,37,9],[22,2,22,9],[28,2,28,9],[29,2,29,9],[25,2,25,9],[30,2,30,9],[20,2,20,9],[43,2,43,9],[36,2,36,9],[41,2,41,9],[42,2,42,9],[38,2,38,9],[21,2,21,9],[33,2,33,9],[0,0,0,4],[4,1,4,9],[5,1,5,9],[6,1,6,9],[9,2,9,9],[10,2,10,9],[11,2,11,9],[12,2,12,9],[15,2,15,9],[16,2,16,9]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"References and source documents for Desktop Audit"]
[]
[null,"Notes on using this worksheet"]
[null,"This worksheet provides a complete list of the publicly available reference and source documents referenced and used during the desktop audit."]
[]
[]
[null,"Legislation"]
[null,null,"Right to Information Act 2009"]
[null,null,"Information Privacy Act 2009"]
[null,null,"Right to Information Regulation 2009"]
[null,null,"Information Privacy Regulation 2009"]
[]
[null,"Guidelines"]
[null,null,"Ministerial Guidelines - Operation of Publication Schemes and Disclosure Logs - February 2013"]
[null,null,"Ministerial Guidelines - Brisbane City Council Publication Scheme - information of or about the Establishment and Coordination Committee"]
[null,null,"(Note: The requirements of this guideline are not included in the desktop audit as it is specific to a single agency.)"]
[]
[null,"Reports"]
[" ",null,"RTI/IP and Freedom of Information Annual Reports 1992-93 to 2010-11 and 2012-13"]
[null,null,"RTI/IP and Freedom of Information Annual Reports 2009-10 and 2011-12"]
[null,null,"Office of the Information Commissioner Annual Reports"]
[]
[null,"Government Portal to Right to Information"]
[null,null,"www.rti.qld.gov.au"]
[]
[null,"Approved Application Forms"]
[null,null,"Online Right to Information Application Form"]
[null,null,"Right to Information and Information Privacy Access Application Form"]
[null,null,"Information Privacy Personal Information Amendment Application"]
[]
[null,"Desktop Audit Parliamentary Committee Reports"]
[null,null,"Desktop Audit Reports"]
[]
[null,"Right to Information and Information Privacy Agency Electronic Audit"]
[null,null,"Electronic Audit Questions"]
[null,null,"Parliamentary Committee Report - 2013 Right to Information and Information Privacy Electronic Audit"]
[null,null,"Parliamentary Committee Report - Agency Progress on Right to Information Reforms 2010-11"]
[]
[null,"Other references"]
[null,null,"CUE 3.0 (Consistent User Experience) Standard "]
[null,null,"Queensland Government Chief Procurement Office, Procurement Guidelines, Contract Disclosure Guidelines"]
[null,null,"Office of the Information Commissioner"]
[null,null,"Annual report requirements for Queensland Government agencies - Requirements for the 2013-2014 reporting period (April 2014)"]

{"sheet":"Menu","index":22,"n_rows":43,"n_cols":3,"rows_kept":43,"cut":false,"hidden":false,"merged":[]}
[]
[]
[]
[]
[]
[]
[null,"Desktop audit testing program"]
[]
[null,"Worksheet","Description"]
[]
[null,"Report","Summary of outcomes of desktop audit testing program"]
[null,"Introduction","Overview of tool and general instructions on use"]
[null,"Coversheet","Desktop audit coversheet"]
[]
[null,"RTI page","Assessment of Right to Information page and associated information"]
[]
[null,"Publication Scheme","Assessment of publication scheme and details of issues identified, audit of general requirements for publication schemes"]
[null,"Details Publication Scheme","Audit of information contained on publication scheme"]
[]
[null,"Open data","Assessment of publication of open data strategy and required open data sets and details of issues identified"]
[null,"Open data sets","Audit of open data sets published against agency open data strategy"]
[]
[null,"Disclosure Log","Assessment of disclosure log and details of issues identified, audit of general requirements for disclosure logs"]
[null,"Disclosure Log Documents","Audit of documents on disclosure log"]
[]
[null,"General privacy"]
[null,"IPP5. Personal Info Holdings","Assessment of compliance with IPP5 (Providing information about documents containing personal information)"]
[null,"IPP2. Forms Assessment","Assessment of compliance with IPP2 (collection notices)"]
[null,"NPP5. Personal Info Holdings","Assessment of compliance with NPP5 (Openness)"]
[null,"NPP1. Forms Assessment","Assessment of compliance with NPP1 (collection notices)"]
[null,"IPP2-NPP1. Email Assessment","Assessment of compliance with IPP2/NPP1 (collection notices)"]
[]
[null,"Other agency websites","Scan of additional websites managed by the agency"]
[]
[null,"Website Issues","Lists of missing information, broken and missing links and out of date or inaccurate information in the agency website"]
[]
[null,"Electronic Audit","Agency self assessment of compliance with relevant requirements and comparison to assessment through desktop audit"]
[]
[null,"References","Provides a list of all external publicly available references that may be used in completing the desktop audit"]
[null,"Menu","Provide a list of all worksheets and a link to each worksheet"]
[null,"Document Control","Version control"]
[]
["© Office of the Information Commissioner 2014"]

{"sheet":"Document Control","index":23,"n_rows":13,"n_cols":5,"rows_kept":13,"cut":false,"hidden":false,"merged":[[0,0,0,3]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Document Control Table"]
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[null,"Version","Changes","Author","Release Date"]
[null,"2.0","Initial Release","OIC","2011-11-18"]
[null,"2.1","Update to reference the RTI IP Annual Report 2009-10 and OIC Annual Report 2009-10\nFix errors in Agency profile calculations and Report tab references.",null,"2012-01-04"]
[null,2.2000000000000002,"Fix the report summary as to the RTI/IP applications.  Add number of applications finalised to report.  Add number of RTI and IP applications finalised to Agency Profile and add number of IP applications.  Correct calculation of average pages per application to use applications finalised.   \nFix the conditional formatting on the 'P4. Email Assessment'.\nNote if has individual privacy notice on the form.\nTake out number of links to documents in publication scheme.\nFix broken hyperlinks","OIC","2012-09-05"]
[null,2.2999999999999998,"Fix headings for Agency Profile - number of pages released in part and full for RTI and IP were back to front","OIC","2013-01-01"]
[null,3,"Update for legislation and guideline changes: \n- Right to Information and Integrity (Openness and Transparency) Amendment Act 2012 (commenced 11 December 2012 and 22 February 2013)\n- Updated Ministerial Guidelines  (February 2013)\n- Government Open Data Strategy\nAdd agency type to coversheet\nChange to have a single configuration button on the Coversheet to configure the agency type, privacy principles and electronic audit options.\nUpdate links and information for latest RTI statistics annual report and corresponding OIC annual report.\nAdd summary of overall comments from each test area to report worksheet.\nUpdate Privacy Plan check wording to align better with requirements to publish information on Personal Information Holdings.\nMove Privacy Summary information to bottom of each privacy worksheet.\nUpdate Agency Profile to list out statistics for RTI, IP and Total applications.\nUpdate to reference results of 2013 Electronic Audit.","OIC","2013-10-01"]
[null,4,"Agency profile page removed.\nOption of 'other' added for responses to capture special circumstances.\nNew option of N/A in regards to privacy principles for Government owned corporations.\nNew \"Non compliant\" option added for overall assessments.\nAdded some additional questions and response options.\nReformatted pages.\nUpdated and standardised formatting.\nUpdated all hyperlinks.\nAdded option to record any other issues identified across the test program.\nIn Details Publication Scheme: the option of \"Mentioned\" is provided for use when a document or type of information is mentioned in the publication scheme but no link or detail is provided; changed the options for the ‘Our lists’ class to match the requirements of the Ministerial Guidelines; and\nadded ability to enter multiple required and optional lists or registers not already listed in the test program (up to 20 of each).","OIC","2014-07-01"]
[null,4.0999999999999996,"Updated spreadsheet to no longer audit as mandatory requirements for Departments contained in the Department of the Premier and Cabinet - Right to Information Publication Schemes, Publishing requirements and guidelines for agency websites.  Some of these requirements have been changed to be examples of Best Practice.\nReordered test program so that open data is assessed after the publication scheme.","OIC","2014-09-01"]
[null,4.2,"Minor fixes and updates","OIC","2015-04-28"]