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{"sheet":"Introduction","index":0,"n_rows":35,"n_cols":4,"rows_kept":35,"cut":false,"hidden":false,"merged":[[6,1,6,3],[13,1,13,3],[34,1,34,2],[29,1,29,2],[23,2,23,3],[9,1,9,3],[10,1,10,3],[14,1,14,3],[15,1,15,3],[19,1,19,3],[22,2,22,3],[11,1,11,3],[12,1,12,3],[20,2,20,3],[21,2,21,3],[16,1,16,3],[17,1,17,3],[31,2,31,3],[32,1,32,3],[24,2,24,3],[28,1,28,3],[25,2,25,3],[27,1,27,3]]}
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[null,"Welcome to the Right to Information Act 2009 (Qld) and Information Privacy Act 2009 (Qld) Desktop Audit"]
[]
[null,"Notes on the desktop audit"]
[null,"The desktop audit is a tool for auditors to help the auditor check how well an agency is complying with some of the agency's obligations under the Right to Information Act 2009 (Qld) \n(RTI Act) and Information Privacy Act 2009 (Qld) (IP Act).  Each desktop audit is the result of an auditor looking at an agency's website (from the auditor's own desktop) to check whether or not the agency's website complies with the legislation and any associated guidelines."]
[null,"There were 38 agencies which were the subject of a desktop audit review by the Office of the Information Commissioner (OIC) in 2013-14.  OIC completed desktop audits of 20 Queensland departments and 16 Hospital and Health Services using the desktop audit methodology.  Desktop audits were not completed for one department and one HHS due to machinery of government changes and agency restructures. This spreadsheet reports the aggregate findings of these desktop audits.    "]
[null,"The Right to Information reforms aim to make access to documents held by public agencies easier.  Agencies are expected to provide administrative access to the maximum extent possible so that citizens do not have to resort to making an application under the Right to Information Act 2009 (Qld) or Information Privacy Act 2009 (Qld) in order to obtain information."]
[null,"Under the Right to Information Act 2009 (Qld) agencies must also comply with any guidelines about publication schemes and disclosure logs published by the Minister on the Minister's website.  The Minister has published the Ministerial Guidelines: 'Operation of Publication Schemes and Disclosure Logs (February 2013)'.  The Department of the Premier and Cabinet has also issued additional updated mandatory guidelines for departments: 'Right to Information Publication Schemes, Publishing requirements and guidelines for agency websites'."]
[null,"In addition the Information Privacy Act 2009 (Qld) places a legal obligation on Queensland government agencies for how agencies may and must handle personal information.  This audit checks compliance against the relevant Information Privacy Principles or National Privacy Principles."]
[]
[null,"This desktop audit program of work examined Queensland department and Hospital and Health Service compliance in 2013-14 with these requirements from the perspective of a member of the public.  The audit was completed by looking at publicly available information."]
[null,"19 of the agencies audited were required to comply with the Information Privacy Principles (departments) and 17 of the agencies audited with the National Privacy Principles (Queensland Health and the Hospital and Health Services)."]
[null,"The desktop audits were completed between 13 January 2014 and 13 June 2014."]
[]
[null,"The cells in this workbook are colour coded to assist in reading the results of the desktop audits.  The following colour scheme is used:"]
[null,"Data entry","The overall assessments are reported in the yellow fields.  Some fields required a selection from a drop down box or a specific type of input eg a number or date. "]
[null,"Auto calculate","Fields automatically completed based on previous input into the workbook are coloured white."]
[null,"Notes and instructions","Green fields include background information, instructions and explanatory notes on completing this desktop audit."]
[null,"Items","Assessment items or questions for the auditor to answer by obtaining evidence from the agency's website or by assessing the evidence."]
[null,"Headings","Headings."]
[null,"Hyperlinks","Fields that are underlined provide hyperlinks to other sections in this workbook or to source documents referenced by the desktop audit."]
[]
[null,"The Office of the Information Commissioner has supplied these aggregate results to assist agencies in assessing their compliance with the Right to Information Act 2009 (Qld) and the Information Privacy Act 2009 (Qld).  This spreadsheet is for information to assist agencies and the public in forming an opinion about agency compliance based on publicly available information only.  The findings noted in the spreadsheet do not by themselves indicate whether or not the audited agencies comply with the legislation or guidelines."]
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[null,"If you have any questions or feedback on this document, please submit them to:",null,"feedback@oic.qld.gov.au"]
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[null,null,"This spreadsheet is licensed under a Creative Commons - Attribution 3.0 Unported License.  People reading or using this spreadsheet may do so in accordance with the following condition: Attribution (BY), requiring attribution to the original author."]
[null,"© Office of the Information Commissioner 2014"]
[]
[null,"Click here to move to the start of the Desktop Audit",null,"Click here to get a list of worksheets and go quickly to another worksheet"]

{"sheet":"RTI page","index":1,"n_rows":53,"n_cols":10,"rows_kept":53,"cut":false,"hidden":false,"merged":[[0,0,0,2],[5,1,5,9],[39,1,39,9],[22,1,22,9],[16,1,16,9],[10,1,10,9],[11,1,11,9],[52,1,52,9],[6,1,6,9],[9,1,9,9],[12,1,12,9],[28,9,33,9],[28,1,28,2],[35,1,35,9],[47,1,47,9],[45,1,45,9]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
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[null,"Access to Right to Information Audit"]
[]
[null,"Notes on this worksheet"]
[null,"Agencies are expected to provide information to the public on how they can access agency information and their right to information.  An agency may have one or more web pages on the agency's website that provides this information: these types of pages are considered to be their 'Right to Information page/s'."]
[null,"This worksheet is used to evaluate each agency's Right to Information web page against the Ministerial Guidelines - Operation of Publication Schemes and Disclosure Logs requirements made under section 21 of the RTI Act and guidelines from the Department of the Premier and Cabinet."]
[null,"It has been designed to assist a person to evaluate the ease of access and content of Right to Information web pages."]
[null,"For this review, each OIC auditor checked the agency website as if he or she was a member of the general public accessing the site through the internet."]
[null,"If the agency did not have any Right to Information pages the first question acted as a gateway question and the auditor moved to the 'Publication Scheme' page."]
[null,"The 'Other' option was used if the item was not assessed, for example, if the Right to Information webpage was the whole of government webpage and not the agency's own webpage."]
[null,"One agency had information on its administrative access scheme on another agency's website which has affected the reporting of the administrative access questions."]
[null,"Any issues with missing information, broken and missing links and out of date or inaccurate information are listed on the 'Website Issues' page."]
[]
[null,null,null,null,null,null,null,null,"Total","Notes to assist auditor to complete this sheet"]
[null,"Does agency website have Right to Information page/s","36 Yes (100%)","0 Mentioned (0%)","0 No (0%)",null,null,null,36]
[null,"Ease of access to the Right to Information page/s"]
[null,"Is the link to Right to Information readily identifiable from Agency website home page","36 Yes (100%)","0 No (0%)",null,null,null,null,36,"Check home page for a link to the Right to Information page.  The link could be placed under a menu such as 'About Us' or 'Publications'."]
[null,"Is a link to 'Right to Information' available in the footer","34 Yes (94%)","0 Other term (0%)","2 No (6%)","0 N/A (0%)",null,null,36,"Requirement of CUE 3.0 (Consistent User Experience) Standard. "]
[null,"Was a search engine required to locate the Right to Information page","0 Yes (0%)","36 No (100%)",null,null,null,null,36,"If the Right to Information page can not be located without inside agency knowledge of its location use the website search field to try and locate the page.  Search under terms such as 'Right to Information'."]
[null,"Right to Information page is how many clicks from agency home page","31 - 1 Click  (86%)","5 - 2 Clicks  (14%)","0 - 3 Clicks  (0%)","0 - 4 Clicks  (0%)","0 - over 4 Clicks  (0%)",null,36,"Guide: How many clicks does it take to navigate from the home page to the Right to Information (RTI) page?\n1 = looking at home page with no mouse movement, can click on 'RTI' button or selection from home page\n2 = from home page, mouse hovering over or mouse click on a tab or menu option brings up a menu with 'RTI' as an option  \n3 = from selected menu at Step 2, mouse hovering over or mouse click on a tab or menu option brings up a menu with 'RTI' as an option  \netc"]
[null,"Overall, is Agency Right to Information Page easily accessed","13 Front page (36%)","23 Easy to find (64%)","0 Difficult to find (0%)","0 Search required (0%)","0 None found (0%)",null,36]
[null,"Content of the Right to Information page/s"]
[null,"Is there a heading along the lines of 'What is the right to information?' ","33 Yes (92%)","2 No (6%)",null,"1 Other (3%)",null,null,36]
[null,"Is the standard text explaining the Right to Information displayed, as detailed (mandatory for departments only)","19 Yes (53%)","1 No (3%)","16 N/A (44%)",null,null,null,36,"Standard text to be included in Right to Information page:\n'The Queensland Government has made a commitment to provide access to information held by the Government, unless on balance it is contrary to the public interest to provide that information. \nNew legislation replacing the Freedom of Information Act 1992 came into effect on 1 July 2009, namely:\n·         The Right to Information Act 2009 (PDF, XX KB)\n·         The Information Privacy Act 2009  (PDF, XX KB)\nThe Right to Information reforms aim to make more information available, provide equal access to information across all sectors of the community, and provide appropriate protection for individuals' privacy.'"]
[null,"Does the agency website make the public aware of their Right to Information rights","28 Yes (78%)","7 No (19%)",null,"1 Other (3%)",null,null,36,"Right to request any information held by agency (except documents to which the Act does not apply).  Right to request documents containing individuals own personal information, which are free (except access charge).  Right to amend personal information if inaccurate, incomplete, out of date or misleading."]
[null,"Is a link to the government gateway on Right to Information provided, as detailed (mandatory for departments only)","33 Yes (92%)","3 No (8%)","0 N/A (0%)",null,null,null,36,"Government gateway link to be included in Right to Information page:\nwww.qld.gov.au/righttoinformation"]
[null,"Is there a heading along the lines of 'How do I access information?' ","35 Yes (97%)","0 No (0%)",null,"1 Other (3%)",null,null,36]
[null,"Each of these options for access to information should be listed:",null,null,null,null,null,null,null,"These options are not required to be included in any specific order.  Information can be provided:\nOn page - this information is included as part of the RTI Page\nDirect link - this information is available by a direct link on the RTI Page\nIndirect link - the user can follow links from the RTI Page to the information\nElsewhere on website - this information is included on the website but is not linked from the RTI Page\nMentioned - access of this type is mentioned but no information is given\nNo - the agency does not provide any information on this method of access."]
[null,"- Publication scheme","4 On page (11%)","24 Direct link (67%)","0 Indirect link (0%)","0 Elsewhere on website (0%)","0 Mentioned (0%)","8 No (22%)",36]
[null,"- Disclosure log","1 On page (3%)","23 Direct link (64%)","3 Indirect link (8%)","0 Elsewhere on website (0%)","1 Mentioned (3%)","8 No (22%)",36]
[null,"- Administrative access processes","3 On page (8%)","9 Direct link (25%)","0 Indirect link (0%)","17 Elsewhere on website (47%)","2 Mentioned (6%)","5 No (14%)",36]
[null,"- Contacting the agency for further information","13 On page (36%)","8 Direct link (22%)","0 Indirect link (0%)","15 Elsewhere on website (42%)","0 Mentioned (0%)","0 No (0%)",36]
[null,"- Making a formal application under the Right to Information Act 2009 or Information Privacy Act 2009","7 On page (19%)","13 Direct link (36%)","0 Indirect link (0%)","16 Elsewhere on website (44%)","0 Mentioned (0%)","0 No (0%)",36]
[null,"Is information on the Right to Information Act 2009 or Information Privacy Act 2009 provided","34 Yes (94%)","1 No (3%)",null,"1 Other (3%)",null,null,36,"It is best practice that agencies provide information on the relevant legislation.  Check for a mention of the legislation and whether a link to the legislation is provided."]
[null,"Information on formal applications"]
[null,"Are links to the government approved forms for making access and amendment applications provided","31 Both (86%)","4 Access only (11%)","0 Amendment only (0%)","0 Link to SSQ RTI page (0%)","0 Neither (0%)","1 Other (3%)",36,"Links should be provided to the standard government forms for access and amendment of information.\n\nRight to Information and Information Privacy Access form:\nhttps://www.smartservice.qld.gov.au/services/information-requests/home.action\n\nPersonal Details Amendment Form (via one of the following options):\nhttp://www.rti.qld.gov.au/access/amendment_under_information_privacy_act.asp\nhttp://www.rti.qld.gov.au/downloads/Information%20Privacy%20Personal%20Information%20Amendment%20Application%20v2.pdf\n"]
[null,"What information on making a formal application is available","25 Detailed information (69%)","7 Some information (19%)","3 Link to forms (8%)","0 Mentioned (0%)","0 None (0%)","1 Other (3%)",36,"Check that information is provided on the process, cost, timeframes, review rights and processing period."]
[null,"Is the information provided on making a formal application accurate","32 Yes (89%)","2 No (6%)","1 N/A (3%)","1 Other (3%)",null,null,36,"Check that the information provided is all accurate."]
[null,"Information on administrative access"]
[null,"What information on administrative access schemes is available","24 Detailed information (67%)","5 Contact details only (14%)","1 Mentioned (3%)","6 None (17%)",null,null,36,"See section 19 of the Right to Information Act for the legislative provision about administrative access.\nWhere the agency included administrative access information on the RTI page this assessment is based on the information available through the RTI page only."]
[null,"Are potential applicants recommended to consider using existing administrative access schemes, where available, before lodging an RTI application","30 Yes (83%)","6 No (17%)",null,null,null,null,36]
[null,"Are links provided to formal administrative access schemes","21 Yes (58%)","11 No (31%)","4 N/A (11%)",null,null,null,36,"Where an agency has one or more formal administrative access schemes a link should be provided from the Right to Information page."]
[null,"Overall how easily was information on administrative access arrangements accessed","27 Easy to find (75%)","3 Difficult to find (8%)","1 Search required (3%)","5 None found (14%)",null,null,36]
[null,"Overall assessment of information on administrative access","3 Well managed (8%)","23 Compliant (64%)","5 In progress (14%)","1 Limited progress (3%)","1 Negligible (3%)","3 None (8%)",36,"This assessment takes into account a search of the entire agency website.\nWell managed - Arrangements are visible and show examples of either broad or innovative application of the legislative principles\nCompliant - Arrangements are visible with only minor issues if any\nIn progress - Information on administrative access arrangements exists but is missing significant information or links\nLimited progress - some information on administrative access available\nNegligible - negligible information available\nNone - No identifiable information on administrative access arrangements was located on the agency website"]
[null,"Make a note of any issues identified with the provided information"]
[null,"Were there any other issues identified with the provided information","1 Yes (3%)","34 No (94%)","0 N/A (0%)","1 Other (3%)",null,null,36,"The desktop audit is not designed for performing a thorough evaluation of the quality, completeness and currentness of information provided on the agency website.  In this regard this question relates to a quick scan of the information provided.\nFor instance does the Right to Information page reference out of date legislation or standards i.e. Freedom of Information Act or IS42."]
[null,"Overall assessment"]
[null,"Does the website provide alternative access methods for information","35 Yes (97%)","0 No (0%)",null,"1 Other (3%)",null,null,36,"Examples include other languages, facilities for access addressing visual or hearing impairments and personal contact. "]
[null,"Is the website design easy to use","35 Yes (97%)","0 No (0%)",null,"1 Other (3%)",null,null,36,"Factors to consider is whether information provided is well organised, reviewed quarterly / up to date and information rich."]
[null,"When was the Right to Information pages last reviewed and updated","Earliest: 12/09/2012","Most recent: 12/05/2014",null,null,null,null,null,"Date is date that entry page to Right to Information web pages was updated.  Individual pages may have been updated at different dates, and sometimes more recently.\nThis item is designed to assist with evaluating whether the information on the website regarding Right to Information is maintained and up to date.  If the date is unable to be determined please enter 'unknown'."]
[null,"Overall, is Right to Information Page compliant","20 Well managed (56%)","10 Compliant (28%)","6 In progress (17%)","0 Limited progress (0%)","0 Negligible (0%)","0 No RTI page (0%)",36,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - RTI page exists but is missing significant information or has major issues\nLimited progress - RTI page exists and has some information\nNegligible - RTI page exists but has negligible information and documents\nNo RTI page - No identifiable RTI page was located on the agency website"]
[null,"Move to 'Publication Scheme' next"]

{"sheet":"Publication Scheme","index":2,"n_rows":57,"n_cols":10,"rows_kept":57,"cut":false,"hidden":false,"merged":[[26,1,26,9],[56,1,56,9],[15,1,15,9],[22,1,22,9],[49,1,49,9],[54,1,54,9],[39,1,39,9],[40,9,48,9],[19,1,19,9],[52,1,52,9],[8,1,8,9],[7,2,7,9],[10,1,10,9],[0,0,0,2],[11,1,11,9],[5,1,5,9],[6,1,6,9],[9,1,9,9]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
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[null,"Publication Scheme Desktop Audit"]
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[null,"Notes on this worksheet"]
[null,"Under the Right to Information Act 2009 (RTI Act), agencies are required to publish a publication scheme. A publication scheme shows what information the agency routinely makes available and how the information can be accessed.  Agencies may meet this requirement by publishing a publication scheme on their website. 28 out of 36 agencies reviewed maintained a publication scheme on their website.  Where items in this worksheet refer to the operation of a publication scheme, the agency findings total 28 rather than 36 agencies."]
[null,"These worksheets provide an evaluation of the reviewed agencies' Publication Scheme if published on their website against the requirements in the RTI Act and the Ministerial Guideline 'Operation of Publication Schemes and Disclosure Logs' from the Department of the Premier and Cabinet made under section 21 of the RTI Act."]
[null,"The Ministerial Guideline is available here:","Ministerial Guideline 'Operation of Publication Schemes and Disclosure Logs'"]
[null,"In addition the Department of the Premier and Cabinet had issued the 'Right to Information Publication Schemes, Publishing requirements and guidelines for agency websites'.  An assessment was made against these guidelines for Queensland government departments."]
[null,"These worksheets have been designed to assist a person to evaluate the ease of access and general content of Publication Scheme web pages."]
[null,"For this review, each OIC auditor checked the agency website as if he or she was a member of the general public accessing the site through the internet."]
[null,"If the agency did not have a Publication Scheme on the agency website the first question acted as a gateway question and the auditor moved to the 'Disclosure Log' page."]
[]
[null,null,null,null,null,null,null,null,"Total","Notes to assist auditor to complete this sheet"]
[null,"Does the Agency maintain a Publication Scheme on their Website","26 Yes (72%)","2 Maintained by another agency (6%)","0 Mentioned (0%)","8 No (22%)",null,null,36,"Maintained by another agency refers to when a different agency maintains the publication scheme on behalf of the agency being reviewed under section 21 of the RTI Act."]
[null,"Ease of access to the Publication Scheme"]
[null,"Number of clicks to Publication Scheme from Agency Home Page","1 - 0 Clicks  (4%)","3 - 1 Click  (11%)","21 - 2 Clicks  (75%)","3 - 3 Clicks  (11%)","0 - 4 Clicks  (0%)","0 - over 4 Clicks  (0%)",28,"Guide: How many clicks does it take to navigate from the home page to the Publication Scheme?\n1 = looking at home page with no mouse movement, can click on 'Publication Scheme' button or selection from home page\n2 = from home page, mouse hovering over or mouse click on a tab or menu option brings up a menu with 'Publication Scheme' as an option  \n3 = from selected menu at Step 2, mouse hovering over or mouse click on a tab or menu option brings up a menu with 'Publication Scheme' as an option  \netc"]
[null,"Was a Search Engine required to locate the Publication Scheme","0 Yes (0%)","28 No (100%)","0 N/A (0%)",null,null,null,28,"Accessibility guide: Check if the Publication Scheme is accessible from the home page without inside agency knowledge of its location.  If it can not be located, enter 'Publication Scheme' in the search field to try and locate the page."]
[null,"Overall, is Agency Publication Scheme easily accessed","28 Easy to find (78%)","0 Difficult to find (0%)","0 Search required (0%)","8 None found (22%)",null,null,36]
[null,"If the publication scheme is maintained by another agency"]
[null,"Does the agency website provide clear advice as to how to access the publication scheme","2 Yes (6%)","0 No (0%)","34 N/A (94%)",null,null,null,36,"This could include a direct link to where the publication scheme is maintained on the other agencies website."]
[null,"Does the agency maintaining the publication scheme clearly indicate the content which relates to the reviewed agency","1 Yes (3%)","0 No (0%)","35 N/A (97%)",null,null,null,36]
[null,"Layout and content of the Publication Scheme"]
[null,"Is the standard text used to introduce the Publication Scheme (mandatory for departments only)","19 Yes (68%)","2 No (7%)","7 N/A (25%)",null,null,null,28,"Standard text that should be used to introduce the publication scheme:\n\nOur publication scheme describes and categorises information routinely available from the department. It has been developed to give the community greater access to information held by government. Information is grouped and accessible through seven classes:\n  About us\n    Who we are and what we do\n  Our services\n    Services we offer\n  Our finances\n    What we spend and how we spend it\n  Our priorities\n    What our priorities are and how we are doing\n  Our decisions\n    How we make decisions\n  Our policies\n    Our policies and procedures\n  Our lists\n    Lists and registers"]
[null,"Are the terms on which information is available including applicable charges disclosed","20 Yes (71%)","8 No (29%)",null,null,null,null,28,"Agencies are required to set out terms and conditions for making information available, including any charges under s21(1)(b) of the Right to Information Act 2009.  \nA comment that a publication scheme provides information that is 'routinely available' without further information about terms or charges, is technically non compliant.\nHowever, it is considered that this type of non compliance is an opportunity for improvement rather than a cause for finding that the scheme overall is non compliant."]
[null,"Is information on how information on the publication scheme can be obtained through alternative access methods provided","19 Yes (68%)","9 No (32%)",null,null,null,null,28,"Examples include hard copy, other languages, personal contact."]
[null,"Review 'Details Publication Scheme' before continuing on this page"]
[null,"Are documents linked or directly attached in Publication Scheme","26 Yes (93%)","2 Sometimes (7%)","0 No (0%)",null,null,null,28]
[null,"If documents are not linked directly is the access arrangement or link easily identifiable from the Publication Scheme","10 Yes (36%)","2 No (7%)","16 N/A (57%)",null,null,null,28,"Make sure it is clear how to access the documents.  For example: \nTo receive a copy of the document please contact xxx [include information for contact by phone, email or in writing]"]
[null,"Is the Publication Scheme information accessible within 3 mouse clicks","28 Yes (100%)","0 No (0%)",null,null,null,null,28,"How many clicks does it take to access the information (open the webpage containing the information or from the Publication Scheme page?\n1 = looking at page with no mouse movement, can click on link to the information and it is available\n2 = from Publication Scheme page, selecting on an item brings up a menu or a new web page with a link to the information\netc"]
[null,"Is a summary of the document provided, if a direct link to a document is impractical","11 Yes (39%)","0 No (0%)","17 N/A (61%)",null,null,null,28,"For example due to document size.  The agency should have a consistent process/policy for determining which documents can be provided by a direct link and which are impractical to place directly on the website."]
[null,"Are the classes used to group the documents as per the Ministerial Guidelines","27 Yes (96%)","1 No (4%)",null,null,null,null,28]
[null,"Are documents placed in the most relevant areas of the Publication Scheme","26 Yes (93%)","2 No (7%)",null,null,null,null,28,"Note that documents may be placed in multiple areas of the publication scheme.  Where possible documents should be placed in the area of the publication scheme most relevant to the document in accordance with the definitions in the Ministerial Guidelines.  For example information regarding how to contact the agency should be placed under 'About Us' though it may also appear under other areas such as 'Our Services'."]
[null,"Does website detail an access mechanism, or link, for alternative formats of documents","16 Yes (57%)","12 No (43%)",null,null,null,null,28,"For instance html, word or pdf versions of the same document."]
[null,"Amount of out of date information in Publication Scheme","24 None  (86%)","2 - One  (7%)","1 - Two  (4%)","0 - Three  (0%)","0 - Four  (0%)","1 - Five or more  (4%)",28,"This item is automatically completed when information is entered in the 'Website Issues' page."]
[null,"Number of broken links or missing links in Publication Scheme","18 None  (64%)","5 - One  (18%)","1 - Two  (4%)","0 - Three  (0%)","0 - Four  (0%)","4 - Five or more  (14%)",28,"This item is automatically completed when information is entered in the 'Website Issues' page."]
[null,"When was the Publication Scheme last reviewed and updated","Earliest: 12/09/2012","Most recent:\n13/05/2014",null,null,null,null,28,"Date is date that entry page to Publication Scheme was updated.  Individual pages may have been updated at different dates, and sometimes more recently.  If the date is unable to be determined please enter 'unknown'."]
[null,"Is the Publication Scheme being maintained","18 Yes (64%)","10 No (36%)",null,null,null,null,28,"Check last updated date and check for out of date information."]
[null,"Is the Publication Scheme easy to use","27 Yes (96%)","1 No (4%)",null,null,null,null,28,"For example easy to navigate, not a pdf.  The Ministerial Guidelines require that information in a publication scheme should be easy for any person to find and use."]
[null,"Population of classes in publication scheme"]
[null,"About us","3 Well managed (11%)","18 Compliant (64%)","6 In progress (21%)","1 Limited progress (4%)","0 Negligible (0%)","0 No (0%)",28,"These items are automatically completed when information is entered in the 'Details Publication Scheme' page."]
[null,"Our services","2 Well managed (7%)","13 Compliant (46%)","11 In progress (39%)","2 Limited progress (7%)","0 Negligible (0%)","0 No (0%)",28]
[null,"Our finances - Budget","2 Well managed (7%)","12 Compliant (43%)","10 In progress (36%)","2 Limited progress (7%)","1 Negligible (4%)","1 No (4%)",28]
[null,"Our finances - Procurement","3 Well managed (11%)","6 Compliant (21%)","0 In progress (0%)","6 Limited progress (21%)","12 Negligible (43%)","1 No (4%)",28]
[null,"Our priorities","0 Well managed (0%)","9 Compliant (32%)","14 In progress (50%)","4 Limited progress (14%)","0 Negligible (0%)","1 No (4%)",28]
[null,"Our decisions","0 Well managed (0%)","7 Compliant (25%)","14 In progress (50%)","4 Limited progress (14%)","3 Negligible (11%)","0 No (0%)",28]
[null,"Our policies","0 Well managed (0%)","9 Compliant (32%)","13 In progress (46%)","5 Limited progress (18%)","1 Negligible (4%)","0 No (0%)",28]
[null,"Our lists","0 Well managed (0%)","20 Compliant (71%)","6 In progress (21%)","2 Limited progress (7%)","0 Negligible (0%)","0 No (0%)",28]
[null,"Ticks out of 8","7 - 8 Ticks  (25%)","6 - 7 Ticks  (21%)","13 - 5 or 6 Ticks  (46%)","2 - 3 or 4 Ticks  (7%)","0 - 1 or 2 Ticks  (0%)","0 - No Ticks  (0%)",28]
[null,"Complaints procedure"]
[null,"Is a Complaints Procedure in place and readily identifiable on the Agency website","26 Yes (93%)","2 No (7%)",null,null,null,null,28,"Ministerial Guidelines require each agency implement a complaints procedure which sets out how to make a complaint when information included in the publication scheme is not available."]
[null,"Are people directed in how to make a complaint when information is not available from the Publication Scheme","17 Yes (61%)","11 No (39%)",null,null,null,null,28,"This can either be specified on the RTI pages or Publication Scheme, or be part of the Complaints procedure."]
[null,"Make a note of any other issues identified"]
[null,"Were there any other issues identified with the provided information","1 Yes (4%)","27 No (96%)","0 N/A (0%)",null,null,null,28,"The desktop audit is not designed for performing a thorough evaluation of the quality, completeness and currentness of information provided on the agency website.  In this regard this question relates to a quick scan of the information provided and an opportunity to record any issues that might be noted.\nFor instance, this would be an opportunity to note if the Publication Scheme referenced an incorrect standard to determine the publication of information."]
[null,"Overall assessment"]
[null,"Overall, assess the level of compliance of the Agency Publication Scheme with the RTI Act","0 Well managed (0%)","5 Compliant (14%)","21 In progress (58%)","2 Limited progress (6%)","0 Negligible (0%)","8 No publication scheme (22%)",36,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Publication scheme exists and is populated but is missing significant information or has major issues\nLimited progress - Publication scheme exists and has some information\nNegligible - Publication scheme exists but has negligible information and documents\nNo publication scheme - No identifiable publication scheme was located on the agency website"]
[null,"Move to 'Open data' next"]

{"sheet":"Details Publication Scheme","index":3,"n_rows":116,"n_cols":11,"rows_kept":116,"cut":false,"hidden":false,"merged":[[0,0,0,2],[4,1,4,10],[5,1,5,10],[6,1,6,10],[115,1,115,10],[8,1,8,10],[9,1,9,10],[14,1,14,2],[12,1,12,10],[10,1,10,10],[7,1,7,10],[11,1,11,10]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Publication Scheme Content Desktop Audit"]
[]
[null,"Notes on this worksheet"]
[null,"This worksheet provides an evaluation of the reviewed agencies' Publication Scheme web pages against the seven classes of information specified in the Ministerial Guidelines."]
[null,"It has been designed to assist a person to evaluate the content of each of the seven classes of information in the Publication Scheme."]
[null,"A publication scheme sets out the kinds of information that an agency should make routinely available.  The information should be easy for any person to find and use.  The Ministerial Guidelines specify the seven classes of information to be published."]
[null,"Information of each type under each class should be available if relevant to the agency."]
[null,"Information should be made available directly from the publication scheme where possible or via a direct link."]
[null,"The guidance from the Office of the Information Commissioner on the types of information to be included on the publication scheme is a guide only and each agency must assess their own business to determine what other information should be included."]
[null,"Where questions were optional they were not completed for every agency.  In this respect optional questions might not total to the full total for mandatory questions."]
[null,"Any issues with missing information, broken and missing links and out of date or inaccurate information are listed on the 'Website Issues' page."]
[]
[null,"Description of classes of information"]
[null,"Ministerial Guidelines","Guidance from the Office of the Information Commissioner on the minimum required to meet this requirement",null,null,null,null,null,null,"Total","Notes to assist auditor to complete this sheet"]
[]
[null,"About us"]
[null,"Agency information","A summary of what the agency is and does ","24 Yes (86%)","4 No (14%)","0 N/A (0%)",null,null,null,28]
[null,null,"Link to agency Annual Report","25 Yes (89%)","2 No (7%)","1 N/A (4%)",null,null,null,28]
[null,"Location","Where the agency is located, including the head office","23 Yes (82%)","5 No (18%)","0 N/A (0%)",null,null,null,28]
[null,null,"Where are agency customer service centres located","22 Yes (79%)","3 No (11%)","3 N/A (11%)",null,null,null,28]
[null,"Contacts","How to contact the agency","25 Yes (89%)","3 No (11%)","0 N/A (0%)",null,null,null,28,"Preferable if multiple contact methods available.  Examples of contact methods include phone, email, in person, post."]
[null,"Constitutional governance","How the agency is governed","21 Yes (75%)","6 No (21%)","1 N/A (4%)",null,null,null,28]
[null,null,"Management structure","21 Yes (75%)","7 No (25%)","0 N/A (0%)",null,null,null,28]
[null,null,"How appointments to the CEO or Board are made","1 Yes (4%)","8 No (29%)","19 N/A (68%)",null,null,null,28]
[null,null,"Who is the current CEO and board members and biographies","21 Yes (75%)","2 No (7%)","5 N/A (18%)",null,null,null,28]
[null,"Legal governance","What legislation is the agency constituted under","10 Yes (36%)","16 No (57%)","2 N/A (7%)",null,null,null,28]
[null,null,"What legislation the agency administers","12 Yes (43%)","15 No (54%)","1 N/A (4%)",null,null,null,28]
[null,"Other (not required by Ministerial Guidelines)","Optional: History of agency","5 Yes (18%)","11 No (39%)","12 N/A (43%)",null,null,null,28]
[null,null,"Other information about the agency","13 Yes (48%)","8 No (30%)","6 N/A (22%)",null,null,null,27]
[null,"Overall is class compliant?",null,"3 Well managed (11%)","18 Compliant (64%)","6 In progress (21%)","1 Limited progress (4%)","0 Negligible (0%)","0 No (0%)",28,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Class is missing significant information or has major issues\nLimited progress - Class exists but is poorly populated\nNegligible - Class exists but has negligible information \nNo - This class was not identifiable on the agency publication scheme"]
[]
[null,"Our Services"]
[null,"Description of the services offered by the agency","Description of the services offered by the agency.  All services offered to the public should be included.  Information on how to access these services should be supplied.","23 Yes (82%)","5 No (18%)","0 N/A (0%)",null,null,null,28]
[null,"Advice","Does the agency provide any advice to the public?  What types of advice is provided and how can it be accessed?","15 Yes (54%)","10 No (36%)","3 N/A (11%)",null,null,null,28]
[null,"Guidance","What guidance does the agency provide to other stakeholders or the public.  Is copies of previous guidance publicly available?","16 Yes (57%)","9 No (32%)","3 N/A (11%)",null,null,null,28]
[null,"Booklets","Information published by the agency for the public - Booklets","14 Yes (50%)","7 No (25%)","7 N/A (25%)",null,null,null,28]
[null,"Leaflets","Information published by the agency for the public - Leaflets","13 Yes (46%)","6 No (21%)","9 N/A (32%)",null,null,null,28]
[null,"Transactions","A list of the transactions offered / available from the agency - all the fees and charges from the agency, how to pay the agency, how to procure services from the agency.","15 Yes (54%)","2 No (7%)","11 N/A (39%)",null,null,null,28]
[null,"Media releases","Media releases by the agency","15 Yes (54%)","13 No (46%)","0 N/A (0%)",null,null,null,28]
[null,"Other (not required by Ministerial Guidelines)","Other (not required by Ministerial Guidelines)","11 Yes (46%)","5 No (21%)","8 N/A (33%)",null,null,null,24]
[null,"Overall is class compliant?",null,"2 Well managed (7%)","13 Compliant (46%)","11 In progress (39%)","2 Limited progress (7%)","0 Negligible (0%)","0 No (0%)",28,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Class is missing significant information or has major issues\nLimited progress - Class exists but is poorly populated\nNegligible - Class exists but has negligible information \nNo - This class was not identifiable on the agency publication scheme"]
[]
[null,"Our finances"]
[null,"Budget","Budget"]
[null,"Projected income","Projected income (at minimum for next budget period, longer if available)","16 Yes (57%)","12 No (43%)","0 N/A (0%)",null,null,null,28]
[null,"Actual income","Actual income (a link to the financial section of the previous annual report at a minimum)","23 Yes (82%)","5 No (18%)","0 N/A (0%)",null,null,null,28]
[null,"Projected expenditure","Projected expenditure (at minimum for next budget period, longer if available)","16 Yes (57%)","12 No (43%)","0 N/A (0%)",null,null,null,28]
[null,"Actual expenditure","Actual expenditure (a link to the financial section of the previous annual report at a minimum)","23 Yes (82%)","5 No (18%)","0 N/A (0%)",null,null,null,28]
[null,"Other (not required by Ministerial Guidelines)","Other (not required by Ministerial Guidelines)","14 Yes (54%)","7 No (27%)","5 N/A (19%)",null,null,null,26,"Examples might include quarterly reports, reports on specific major project budget and expenditure."]
[null,"Overall is class compliant?",null,"2 Well managed (7%)","12 Compliant (43%)","10 In progress (36%)","2 Limited progress (7%)","1 Negligible (4%)","1 No (4%)",28,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Class is missing significant information or has major issues\nLimited progress - Class exists but is poorly populated\nNegligible - Class exists but has negligible information \nNo - This class was not identifiable on the agency publication scheme"]
[]
[null,"Procurement","Procurement"]
[null,"Tendering","Open and closed tenders.  ","9 Yes (32%)","19 No (68%)","0 N/A (0%)",null,null,null,28]
[null,null,"Any policy/process for tenders or for reporting of tender information. ","14 Yes (50%)","14 No (50%)","0 N/A (0%)",null,null,null,28]
[null,null,"How to submit a tender.","9 Yes (32%)","19 No (68%)","0 N/A (0%)",null,null,null,28]
[null,null,"For successful tenders over $10,000 - \n• the name and address of the procuring agency\n• a description of the goods or services procured\n• the date of award or tender contract date\n• the value of the tender or standing offer arrangement\n• the name and address of the successful supplier\n• the procurement method used. ","9 Yes (32%)","19 No (68%)","0 N/A (0%)",null,null,null,28,"Requirement of the Queensland Government Chief Procurement Office, Procurement Guidelines, Contract Disclosure Guidelines"]
[null,"Procurement","Any policy/process for procurement or for reporting of procurement information.  ","12 Yes (43%)","16 No (57%)","0 N/A (0%)",null,null,null,28]
[null,null,"For procurement items over $10,000 - \n• the name and address of the procuring agency\n• a description of the goods or services procured\n• the date of procurement\n• the value/cost\n• the name and address of the successful supplier\n• the procurement method used. ","9 Yes (32%)","19 No (68%)","0 N/A (0%)",null,null,null,28,"Requirement of the Queensland Government Chief Procurement Office, Procurement Guidelines, Contract Disclosure Guidelines"]
[null,"Contracts","Up coming contracts and current contracts.","9 Yes (32%)","19 No (68%)","0 N/A (0%)",null,null,null,28]
[null,null,"Any policy/process for sourcing or monitoring contracts or for reporting of contract information.  ","12 Yes (43%)","16 No (57%)","0 N/A (0%)",null,null,null,28]
[null,null,"How to submit an expression of interest in an up coming contract (if applicable).","8 Yes (29%)","19 No (68%)","1 N/A (4%)",null,null,null,28]
[null,null,"For current contracts over $10,000 - \n• the name and address of the procuring agency\n• a description of the goods or services procured\n• the date of award or contract date\n• the value of the contract or standing offer arrangement\n• the name and address of the successful supplier\n• the procurement method used. ","10 Yes (36%)","18 No (64%)","0 N/A (0%)",null,null,null,28,"Requirement of the Queensland Government Chief Procurement Office, Procurement Guidelines, Contract Disclosure Guidelines"]
[null,"Other (not required by Ministerial Guidelines)","Other (not required by Ministerial Guidelines)","7 Yes (27%)","10 No (38%)","9 N/A (35%)",null,null,null,26]
[null,"Overall is class compliant?",null,"3 Well managed (11%)","6 Compliant (21%)","0 In progress (0%)","6 Limited progress (21%)","12 Negligible (43%)","1 No (4%)",28,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Class is missing significant information or has major issues\nLimited progress - Class exists but is poorly populated\nNegligible - Class exists but has negligible information \nNo - This class was not identifiable on the agency publication scheme"]
[]
[null,"Our priorities"]
[null,"Strategy","Strategic Plan","22 Yes (79%)","6 No (21%)","0 N/A (0%)",null,null,null,28]
[null,null,"Open data strategy","8 Yes (29%)","18 No (64%)","2 N/A (7%)",null,null,null,28,"Applies to departments from April 2013 and statutory bodies from October 2013.  Should be included for councils where the council has a published open data strategy."]
[null,null,"(Other) Any other strategy documents.","15 Yes (54%)","11 No (39%)","2 N/A (7%)",null,null,null,28]
[null,"Performance information","What key performance indicators does the agency track/use.","14 Yes (50%)","14 No (50%)","0 N/A (0%)",null,null,null,28]
[null,null,"What is the historic performance against these indicators.","10 Yes (36%)","17 No (61%)","1 N/A (4%)",null,null,null,28]
[null,null,"What is the target for each performance indicators.","10 Yes (36%)","18 No (64%)","0 N/A (0%)",null,null,null,28]
[null,"Plans","What are the plans produced by the agency to meet its priorities?  Link to plans were possible.","11 Yes (39%)","16 No (57%)","1 N/A (4%)",null,null,null,28]
[null,"Assessments","Priorities for Assessments","2 Yes (7%)","15 No (54%)","11 N/A (39%)",null,null,null,28]
[null,"Inspections","Priorities for Inspections. Schedule of up coming inspections.  Plan for inspections over next period.","2 Yes (7%)","14 No (50%)","12 N/A (43%)",null,null,null,28]
[null,"Reviews","Reviews of agency performance.","8 Yes (29%)","11 No (39%)","9 N/A (32%)",null,null,null,28]
[null,null,"Priorities for reviews of third parties.","1 Yes (4%)","8 No (29%)","19 N/A (68%)",null,null,null,28]
[null,"Other (not required by Ministerial Guidelines)","Other (not required by Ministerial Guidelines)","10 Yes (38%)","10 No (38%)","6 N/A (23%)",null,null,null,26]
[null,"Overall is class compliant?",null,"0 Well managed (0%)","9 Compliant (32%)","14 In progress (50%)","4 Limited progress (14%)","0 Negligible (0%)","1 No (4%)",28,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Class is missing significant information or has major issues\nLimited progress - Class exists but is poorly populated\nNegligible - Class exists but has negligible information \nNo - This class was not identifiable on the agency publication scheme"]
[]
[null,"Our decisions"]
[null,"Policy proposals","Policy proposals","9 Yes (32%)","18 No (64%)","1 N/A (4%)",null,null,null,28]
[null,"Policy decisions","Policy decisions","11 Yes (39%)","16 No (57%)","1 N/A (4%)",null,null,null,28,"Check that major initiatives and projects announced in the latest annual report and recent media releases are included in the publication scheme."]
[null,"Minutes of Meetings (Policy decisions)","Minutes of Meetings and meeting agendas (Policy decisions)\nBoard minutes and agendas\nCouncil minutes and agendas\nSenior executive group meeting minutes and agendas\n(All minutes and agendas can be redacted for sensitive and personal information)","8 Yes (29%)","20 No (71%)","0 N/A (0%)",null,null,null,28]
[null,"Decision making processes","Decision making processes","14 Yes (50%)","14 No (50%)","0 N/A (0%)",null,null,null,28]
[null,"Internal criteria","Internal criteria for decision making","9 Yes (32%)","18 No (64%)","1 N/A (4%)",null,null,null,28]
[null,"Internal procedures","Internal procedures","9 Yes (32%)","16 No (57%)","3 N/A (11%)",null,null,null,28]
[null,"Consultations","Consultations (Current and finalised)","8 Yes (29%)","19 No (68%)","1 N/A (4%)",null,null,null,28]
[null,"Other (not required by Ministerial Guidelines)","Current delegations?","13 Yes (48%)","11 No (41%)","3 N/A (11%)",null,null,null,27]
[null,"Overall is class compliant?",null,"0 Well managed (0%)","7 Compliant (25%)","14 In progress (50%)","4 Limited progress (14%)","3 Negligible (11%)","0 No (0%)",28,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Class is missing significant information or has major issues\nLimited progress - Class exists but is poorly populated\nNegligible - Class exists but has negligible information \nNo - This class was not identifiable on the agency publication scheme"]
[]
[null,"Our policies"]
[null,"Current written protocols for delivering functions / responsibilities","Human Resources policies eg selection and recruitment, work hours, leave, performance management","10 Yes (36%)","18 No (64%)","0 N/A (0%)",null,null,null,28]
[null,null,"Complaints resolution policy","17 Yes (61%)","11 No (39%)","0 N/A (0%)",null,null,null,28]
[null,null,"Code of conduct","16 Yes (57%)","12 No (43%)","0 N/A (0%)",null,null,null,28]
[null,null,"Induction manual","3 Yes (11%)","14 No (50%)","11 N/A (39%)",null,null,null,28]
[null,null,"Gifts, benefits and hospitality policy","4 Yes (14%)","23 No (82%)","1 N/A (4%)",null,null,null,28]
[null,null,"Information and communications resources usage policy","8 Yes (29%)","20 No (71%)","0 N/A (0%)",null,null,null,28]
[null,null,"Procurement policy","8 Yes (29%)","16 No (57%)","4 N/A (14%)",null,null,null,28]
[null,null,"Privacy Plan or Policy","9 Yes (32%)","11 No (39%)","8 N/A (29%)",null,null,null,28]
[null,null,"Workplace health and safety policies","6 Yes (21%)","22 No (79%)","0 N/A (0%)",null,null,null,28]
[null,null,"Other agency specific policies or protocols for delivering functions / responsibilities","24 Yes (86%)","3 No (11%)","1 N/A (4%)",null,null,null,28]
[null,"Other (not required by Ministerial Guidelines)","Other (not required by Ministerial Guidelines)","13 Yes (50%)","5 No (19%)","8 N/A (31%)",null,null,null,26]
[null,"Overall is class compliant?",null,"0 Well managed (0%)","9 Compliant (32%)","13 In progress (46%)","5 Limited progress (18%)","1 Negligible (4%)","0 No (0%)",28,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Class is missing significant information or has major issues\nLimited progress - Class exists but is poorly populated\nNegligible - Class exists but has negligible information \nNo - This class was not identifiable on the agency publication scheme"]
[]
[null,"Our lists"]
[null,"Information in registers required by law","Gifts and benefits register","28 Yes (100%)","0 No (0%)","0 N/A (0%)",null,null,null,28]
[null,null,"Other required registers","10 Yes (37%)","6 No (22%)","11 N/A (41%)",null,null,null,27,"This will be specific to your agency / type of agency."]
[null,"Other lists and registers","Information Asset Register","3 Yes (11%)","24 No (86%)","1 N/A (4%)",null,null,null,28,"Queensland Government Enterprise Architecture, Information Standard 44, requires agencies to maintain an Information Asset Register, which lists their information holdings."]
[null,null,"Open data sets","7 Yes (25%)","20 No (71%)","1 N/A (4%)",null,null,null,28,"Applies to departments from April 2013 and statutory bodies from October 2013.  Should be included for councils where the council has a published open data strategy."]
[null,null,"Other optional lists and registers","17 Yes (61%)","5 No (18%)","6 N/A (21%)",null,null,null,28]
[null,"Overall is class compliant?",null,"0 Well managed (0%)","20 Compliant (71%)","6 In progress (21%)","2 Limited progress (7%)","0 Negligible (0%)","0 No (0%)",28,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Class is missing significant information or has major issues\nLimited progress - Class exists but is poorly populated\nNegligible - Class exists but has negligible information \nNo - This class was not identifiable on the agency publication scheme"]
[]
[null,"Return to 'Publication Scheme'"]

{"sheet":"Open data","index":4,"n_rows":33,"n_cols":10,"rows_kept":33,"cut":false,"hidden":false,"merged":[[32,1,32,9],[10,1,10,9],[15,1,15,9],[23,1,23,9],[18,1,18,9],[28,1,28,9],[30,1,30,9],[6,1,6,9],[7,1,7,9],[24,2,24,8],[0,0,0,2],[8,1,8,9],[9,1,9,9],[5,1,5,9]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Open Data Audit"]
[]
[null,"Notes on this worksheet"]
[null,"This worksheet was used to evaluate each reviewed agency's inclusion of open data as part of the RTI web presence against the Government requirement to have an open data strategy."]
[null,"It was designed to assist a person to evaluate the ease of access to and publication of agency open data strategies and open data sets."]
[null,"Departments are required to have and publish an open data strategy on the government open data portal by March 2013, statutory bodies by October 2013.  Local government may optionally publish an open data strategy.  As the agency open data strategy is a significant document that outlines the agency's priorities in publishing data sets it should be included on the agency publication scheme."]
[null,"For this review, each OIC auditor checked the agency website as if he or she was a member of the general public accessing the site through the internet."]
[null,"Note that this audit did not assess the data released under the open data strategy for compliance with the requirements of the Information Privacy Act 2009 or any other requirements."]
[null,"For the purpose of assessing compliance with Open Data Initiative requirements, only departments were included in the 2013-14 review.  The Public Service Commission was not included."]
[]
[null,null,null,null,null,null,null,null,"Total","Notes to assist auditor to complete this sheet"]
[null,"Does agency publish an open data strategy on the government open data portal","19 Yes (100%)","0 Mentioned (0%)","0 No (0%)",null,null,null,19,"Check whether the agency has published their open data strategy.  Check the agency website and the government open data portal."]
[null,"Does agency publish any open data sets on the government open data portal","19 Yes (100%)","0 Mentioned (0%)","0 No (0%)",null,null,null,19,"Check whether the agency has published any data sets on the open data website:\nhttps://data.qld.gov.au/"]
[null,"Move to 'Open data sets' before continuing on this page"]
[null,"Is the agency open data strategy easily accessed from the agency website","7 Easy to find (37%)","1 Difficult to find (5%)","3 Search required (16%)","2 Mentioned (11%)","6 None found (32%)",null,19]
[null,"Is a clear link provided to the whole of government open data portal","8 Yes (42%)","11 No (58%)","0 N/A (0%)",null,null,null,19,"https://data.qld.gov.au/"]
[null,"Mandatory inclusions (Departments and statutory bodies only)"]
[null,"The following information about consultancies must be disclosed:\n- consultancies expenditure broken down into categories relevant to the agency\n- the total cost of consultancies","12 In strategy and data set published (63%)","0 Strategy only (0%)","7 Data set published only (37%)","0 No (0%)","0 N/A (0%)",null,19,"Agencies were assessed against the 'Annual report requirements for Queensland Government agencies - Requirements for the 2012-2013 reporting period (March 2013)'"]
[null,"Information in relation to overseas travel","12 In strategy and data set published (63%)","0 Strategy only (0%)","7 Data set published only (37%)","0 No (0%)","0 N/A (0%)",null,19]
[null,"Information on the implementation of the Multicultural Policy and performance against actions and core outcomes","9 In strategy and data set published (47%)","1 Strategy only (5%)","9 Data set published only (47%)","0 No (0%)","0 N/A (0%)",null,19,"Departments only."]
[null,"Is there a statement in the annual report advising publication of this information online","15 Yes (79%)","4 No (21%)","0 N/A (0%)",null,null,null,19]
[null,"Publication of data sets"]
[null,"Date of review","Not reported in aggregate form."]
[null,"Number of data sets identified for publication in the open data strategy","5 Minimum","247 Maximin","922 Total",null,null,null,null,"These items are automatically completed when information is entered in the 'Open data sets'."]
[null,"Number of data sets identified for publication in the open data strategy by the date of the review","5 Minimum","202 Maximin","813 Total"]
[null,"Number of data sets identified in the open data strategy published as at the date of the review","4 Minimum","173 Maximin","661 Total"]
[null,"Make a note of any other issues identified"]
[null,"Were there any other issues identified","5 Yes (26%)","14 No (74%)","0 N/A (0%)",null,null,null,19,"The desktop audit is not designed for performing a thorough evaluation of the quality, completeness and currentness of information provided in the open data strategy or published open data sets.  In this regard this question relates to a quick scan of the information provided, and there was an opportunity to record any issues noted.\nFor instance, data sets are out of date or not being released as per their specified frequency."]
[null,"Overall assessment"]
[null,"Overall, agency compliance with the requirement to publish open data sets in line with their open data strategy","1 Well managed (5%)","14 Compliant (74%)","4 In progress (21%)","0 Limited progress (0%)","0 Negligible (0%)","0 None (0%)",19,"Well managed - Published open data strategy with all data sets published as per the identified schedule, signs of review and that data sets are kept up to date\nCompliant - Has an open data strategy and has published data sets in compliance with the strategy\nIn progress - Has an open data strategy or has published some data sets\nLimited progress - Some information on agency's response to open data exists\nNegligible - Agency mentions open data but has not published an open data strategy\nNone - No identifiable open data strategy and no data sets published on the government portal"]
[null,"Move to 'Disclosure Log' next"]

{"sheet":"Open data sets","index":5,"n_rows":16,"n_cols":7,"rows_kept":16,"cut":false,"hidden":false,"merged":[[0,0,0,3],[15,1,15,6],[4,1,4,6],[5,1,5,6],[6,1,6,6],[7,1,7,6]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Open data sets - Assessment of publication against agency open data strategy"]
[]
[null,"Notes on this worksheet"]
[null,"Agencies which publish an open data strategy outline the data sets they will make available and the date by which they will be published."]
[null,"This worksheet reports what data sets were published on the open government portal for the reviewed agencies in comparison to what the agency specified in their open data strategy.  Some data sets were not yet scheduled for publication and therefore were not assessed against the publication requirements.  Best efforts were used to match data sets on the open data portal to those specified in each agency's open data strategy.  Due to the number of open data sets published by some agencies not all open data sets were examined in regards to the information and links provided on the agency website."]
[null,"It is good practice for agencies to make information on the data sets that they publish available on their website, including a link to the published data set."]
[]
[null,"Number of data sets identified","Is data set listed in the open data strategy","Date at which it will be released (open data strategy)","Is data set published on the government open data portal","Is there information on the data set published on the agency website","Is there a link to the data set from the agency website"]
[null,1081,"922 Yes (85%)","420 Published (39%)","776 Yes (78%)","322 Yes (66%)","323 Yes (60%)"]
[null,null,"159 No (15%)","497 Other date (46%)","220 No (22%)","163 No (34%)","213 No (40%)"]
[null,null,null,"164 No (15%)"]
[null,"Total assessed",1081,1081,996,485,536]
[]
[null,"Return to the 'Open data' page"]

{"sheet":"Disclosure Log","index":6,"n_rows":64,"n_cols":10,"rows_kept":64,"cut":false,"hidden":false,"merged":[[11,1,11,9],[8,2,8,9],[54,2,56,8],[61,2,61,8],[28,2,32,8],[35,2,35,8],[9,1,9,9],[10,1,10,9],[12,1,12,9],[13,1,13,9],[63,1,63,9],[44,1,44,9],[0,0,0,2],[33,1,33,9],[27,1,27,9],[59,1,59,9],[57,1,57,9],[40,1,40,9],[47,1,47,9],[41,9,43,9],[53,1,53,9],[17,1,17,9],[21,1,21,9],[5,1,5,9],[6,1,6,9],[7,1,7,9]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Disclosure Log Desktop Audit"]
[]
[null,"Notes on this worksheet"]
[null,"Under the Right to Information Act 2009 (RTI Act), agencies may also publish online a disclosure log.  27 agencies were found to maintain a disclosure log.  20 departments were reviewed."]
[null,"A disclosure log makes information disclosed to an applicant under the RTI Act available to a wider public audience.  Documents published to a disclosure log are to be accompanied by brief text that provides a summary and the context of the information."]
[null,"These worksheets provide an evaluation of the reviewed agencies' Disclosure Logs against the requirements in the RTI Act, Ministerial Guidelines - Operation of Publication Schemes and Disclosure Logs requirements made under section 78B(1) of the RTI Act and guidelines from the Department of the Premier and Cabinet."]
[null,"The Ministerial Guideline is available here:","Ministerial Guideline 'Operation of Publication Schemes and Disclosure Logs'"]
[null,"In addition the Department of the Premier and Cabinet had issued the 'Right to Information Publication Schemes, Publishing requirements and guidelines for agency websites'.  An assessment was made against these guidelines for Queensland government departments."]
[null,"If the agency did not have a Disclosure Log the first question acted as a gateway question and the auditor moved to the 'General Privacy' page."]
[null,"The requirements of the RTI Act and Ministerial Guidelines 'Operation of Publication Schemes and Disclosure Logs' were amended commencing 22 February 2013.  The new requirements apply in relation to applications received on or after 22 February 2013. For applications received before this date, the legislative obligations and the previous Ministerial Guidelines in force at that time apply.  "]
[null,"This test program assessed compliance with the new requirements.  These requirements only applied to applications made on or after 22 February 2013."]
[null,"For the purpose of assessing compliance with requirements that applied to departments and ministers only, the Public Service Commission was not included."]
[]
[null,null,null,null,null,null,null,null,"Total","Notes to assist auditor to complete this sheet"]
[null,"Does the Agency maintain a Disclosure Log on their Website","26 Yes (72%)","1 Maintained by another agency (3%)","1 Mentioned (3%)","8 No (22%)",null,null,36]
[null,"Ease of access to the disclosure log"]
[null,"Number of clicks to Disclosure Log from Agency Home Page","0 None  (0%)","3 - 1 Click  (11%)","19 - 2 Clicks  (70%)","5 - 3 Clicks  (19%)","0 - 4 Clicks  (0%)","0 - over 4 Clicks  (0%)",27,"Guide: How many clicks does it take to navigate from the home page to the Disclosure Log?\n1 = looking at home page with no mouse movement, can click on 'Disclosure Log' button or selection from home page\n2 = from home page, mouse hovering over or mouse click on a tab or menu option brings up a menu with 'Disclosure Log' as an option  \n3 = from selected menu at Step 2, mouse hovering over or mouse click on a tab or menu option brings up a menu with 'Disclosure Log' as an option  \netc"]
[null,"Was the use of a Search Engine required to find the Disclosure Log","0 Yes (0%)","27 No (100%)","0 N/A (0%)",null,null,null,27,"Guide: Check if the Disclosure Log is locatable from the home page without inside agency knowledge of its location.  If it can not be found, enter 'Disclosure Log' in the search field to try and locate the page."]
[null,"Overall, is access to Agency Disclosure Log easily achieved","27 Easy to find (75%)","0 Difficult to find (0%)","0 Search required (0%)","9 None found (25%)",null,null,36]
[null,"Layout and general content of the disclosure log"]
[null,"Text introduces the Disclosure Log, on the Right to Information page or Disclosure Log page (as per the example - mandatory for departments only)","15 Yes (79%)","4 No (21%)","0 N/A (0%)",null,null,null,19,"Sample text to introduce disclosure logs from the guidelines by the Department of the Premier and Cabinet:\n\n'Our disclosure log provides details of information that has been released in response to non-personal Right to Information requests since the Right to Information Act 2009 commenced on 1 July 2009. It contains a description of the information released and, where possible, a link to the relevant documents.'\n\nFurther information could be included in this introduction for clarity:\n\n'Documents that contain personal information of the applicant are not included in a disclosure log. Certain information is also required to be deleted from documents.'"]
[null,"The Disclosure Log itself, if empty of documents, has text describing disclosure logs (as per the example - mandatory for departments only)","4 Yes (21%)","0 No (0%)","15 N/A (79%)",null,null,null,19,"Sample text to be included in disclosure logs describing disclosure logs\n\n'The Right to Information Act 2009 commenced on 1 July 2009. Documents released to applicants under the Act will be progressively published via our disclosure log. Should you have any questions please contact <Department RTI Office>.'"]
[null,"The Disclosure Log itself has text about accessibility (as per the example - mandatory for departments only)","12 Yes (63%)","7 No (37%)","0 N/A (0%)",null,null,null,19,"Sample text to be included in disclosure logs about accessibility\n\n'Currently this document is only available in this format.  If you are unable to read it, please contact xxx [include information for contact by phone, email or in writing].  We will endeavour to meet all reasonable requests to provide the document in an alternative format, free of charge.\n\nYou will need a program such as Adobe Reader to view and print portable document format (PDF) files. Adobe Reader can be downloaded free of charge from the Adobe website.\nUse the Adobe Reader to:\n• View a document by selecting the link text. The document will load into the reader. \n• Save a document for later viewing by right-clicking your mouse on the link text and selecting Save Target As and saving the file in your preferred location. \nIf you have a Macintosh with a single-button mouse:\n• Save a document for later viewing by holding down the control key while you click your mouse on the link text. Select Save Link As or Download Link to Disk and save the file in your preferred location. \nTo convert PDFs to HTML or text formats, use the Adobe PDF online conversion tools.'"]
[null,"Text explaining that where pages are blank as a result of decision-making processes, these pages are not included on the disclosure log.","4 Yes (15%)","18 No (67%)","5 N/A (19%)",null,null,null,27,"Recommended by Ministerial Guidelines"]
[null,"Is the Disclosure Log design on the website easy to use","25 Yes (93%)","2 No (7%)","0 N/A (0%)",null,null,null,27,"Factors to consider is whether information is well organised, information rich and not a pdf."]
[null,"Population of the disclosure log"]
[null,"Number of applications released in the agency's Disclosure Log","This information was not included in the 2013-14 OIC Desktop audit process."]
[null,"Number of RTI applications finalised"]
[null,"Number of pages released in Disclosure Log"]
[null,"Number of pages released under RTI Act in part or in full"]
[null,"Number of documents released in Disclosure Log"]
[null,"List of applications made - Departments and Ministers only"]
[null,"Disclosure Log includes a list of applications made to the department","19 Yes (100%)","0 No (0%)","0 N/A (0%)",null,null,null,19,"RTI Act s78(2)."]
[null,"Number of applications made listed in the department's Disclosure Log at date of review","Not reported in aggregate form.",null,null,null,null,null,null,"RTI Act s78(2)."]
[null,"Disclosure Log states the details of the information being sought by the applicant for each application","18 Yes (95%)","1 No (5%)","0 N/A (0%)",null,null,null,19,"Section 78(2)(a) of the RTI Act requires departments and Ministers to publish ‘details of the information being sought by the applicant as stated in the application.’ However, it is not necessary to use the applicant’s exact words, and a summary which outlines the general nature of the application will generally be sufficient. It is important to ensure information is deleted where required under section 78B."]
[null,"List of applications made includes the date the each application was made","19 Yes (100%)","0 No (0%)","0 N/A (0%)",null,null,null,19]
[null,"Date of the latest application listed","Earliest: 12/09/2013","Most recent:\n30/05/2014"]
[null,"How up to date is the information listed","19 Current (100%)","0 In use (0%)","0 Not current (0%)","0 Empty (0%)",null,null,19,"Provide a basic assessment on whether information in the disclosure log is up to date.  It is expected that departments would regularly receive new applications.  In this regard if the disclosure log does not include any new applications for a period exceeding six months it is likely that the disclosure log is not current.  If the last application was from two to six months previous to the audit then the disclosure log is in use but is not kept current."]
[null,"For each application released on disclosure log - Departments only were reviewed in 2013-14."]
[null,"A copy of the released document is provided","12 Yes (63%)","7 Sometimes (37%)","0 No (0%)","0 N/A (0%)",null,null,19,"RTI Act s78(3) \nIf the department or Minister decides to give access to a document that does not contain personal information of the applicant and the applicant accesses the document within the access period, the following must be included in a disclosure log as soon as practicable after the applicant accesses the document—\n(a) a copy of the document;\n(b) the applicant’s name;\n(c) if access to the document was sought for the benefit of, or use of the document by, an entity other than the applicant—the name of the other entity.\n\nNote under Section 78B  an agency must delete from any document or information included in a disclosure log under section 78 or 78A, any information (including an individual’s name) that is prescribed."]
[null,"The applicant's name is listed in the department's Disclosure Log","11 Yes (58%)","7 Sometimes (37%)","1 No (5%)","0 N/A (0%)",null,null,19]
[null,"The disclosure log lists the name of the entity the document was sought for, if any","13 Yes (68%)","4 Sometimes (21%)","0 No (0%)","2 N/A (11%)",null,null,19]
[null,"For a sample of applications released on disclosure log"]
[null,"The text accompanying released documents is accurate","15 Yes (56%)","1 No (4%)","11 N/A (41%)",null,null,null,27,"For a SAMPLE of entries on the Disclosure Log access the released documents and scan them. "]
[null,"Where information has been deleted from the released documents under section 78B of the RTI Act or when the agency has decided not to include released documents on the disclosure log has the reasons for the decision been included on the disclosure log","12 Yes (44%)","5 No (19%)","10 N/A (37%)",null,null,null,27,"It is best practice to provide a clear explanation of why information has been deleted from released documents or documents have been withheld from release.  This promotes transparency.  "]
[null,"Accessing documents on the disclosure log"]
[null,"Documents in the Disclosure Log are accompanied by text summarising the content of the information","23 Yes (85%)","1 Sometimes (4%)","0 No (0%)","3 N/A (11%)",null,null,27]
[null,"In Disclosure Log are documents directly attached or available via a direct link","13 Yes (48%)","5 Sometimes (19%)","5 On contact only (19%)","2 No (7%)","2 N/A (7%)",null,27]
[null,"The links to documents operate correctly and there are no broken or missing links","16 Yes (59%)","2 No (7%)","9 N/A (33%)",null,null,null,27,"Broken or missing links were recorded on the 'Website Issues' page."]
[null,"Where a document is not published electronically are details identifying the document and how to access it provided","10 Yes (37%)","0 Sometimes (0%)","3 No (11%)","14 N/A (52%)",null,null,27]
[null,"Where documents are provided in pdf form, are details provided on how to contact the agency to request the information in an alternative format","15 Yes (56%)","5 No (19%)","7 N/A (26%)",null,null,null,27,"Web publishing guidelines (CUE Module 6 - Non HTML documents) provide that if PDF documents are included on websites, HTML equivalents must also be published.   However there is an exception to this. PDF guidelines state that ‘right to information’ documents—documents included in an agency disclosure log under the Right to Information Act 2009 - may be published without an accessible format, but must include contact details (e.g. email, phone) so a customer can ask for the information in an alternative format."]
[null,"Other requirements not assessed\nThese requirements are not assessed as part of the desktop audit process.\nA comment may be made if during the desktop audit an issue is identified regarding one of these items."]
[null,"Released documents don't contain any information that should not be included on the Disclosure Log (as detailed)","Not reported in aggregate form.",null,null,null,null,null,null,"Disclosure logs must not contain information where:\n• its publication is prevented by law\n• it may be defamatory\n• it would, if included in a disclosure log, unreasonably invade an individual’s privacy or cause substantial harm to an entity;\n• it is of a confidential nature communicated in confidence or protected from disclosure under a contract; or would allow such information to be ascertained."]
[null,"Is information and documents published on a disclosure log maintained for a minimum of six months",null,null,null,null,null,null,null,"Direct links to documents should be provided for a minimum of six months where possible."]
[null,"If the disclosure log has archived older applications, is information on how to access them available",null,null,null,null,null,null,null,"Information and documents archived from the disclosure log are made available electronically (eg on CD or DVD) on request for as long as the original file for the application is required to be kept under relevant disposal schedules."]
[null,"Make a note of any other issues identified"]
[null,"Were there any other issues identified","4 Yes (15%)","23 No (85%)","0 N/A (0%)",null,null,null,27,"The desktop audit is not designed for performing a thorough evaluation of the quality, completeness and currentness of information provided on the agency website.  In this regard this question relates to a quick scan of the information provided and an opportunity to record any issues that might be noted.\nFor instance, this would be an opportunity to note if the Disclosure Log referenced an incorrect standard to determine the publication of information."]
[null,"Overall assessment of the disclosure log"]
[null,"Date the Disclosure Log was last updated","Earliest: 7/03/2013","Most recent:\n4/06/2014",null,null,null,null,null,"Best estimate based on latest entry / update date on page\nThis information assists in assessing whether the disclosure log is being maintained."]
[null,"Date of Audit","Not reported in aggregate form.",null,null,null,null,null,null,"Used to identify when the snapshot of the number of documents on the disclosure log was made."]
[null,"Overall, assess the level of compliance of the Disclosure Log with the RTI Act","1 Well managed (3%)","18 Compliant (50%)","8 In progress (22%)","0 Limited progress (0%)","0 Empty (0%)","9 No disclosure log (25%)",36,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - major non-compliances identified\nLimited progress - Disclosure log is present but very limited information is provided\nEmpty - Disclosure log is present and explained but does not have any documents\nNo disclosure log - agency does not publish a Disclosure Log on its website"]
[null,"Move to 'General Privacy' next"]

{"sheet":"General Privacy","index":7,"n_rows":30,"n_cols":10,"rows_kept":30,"cut":false,"hidden":false,"merged":[[0,0,0,2],[29,1,29,9],[26,1,26,9],[11,1,11,9],[5,1,5,9],[6,1,6,9],[7,1,7,9],[24,1,24,9],[23,2,23,8]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"General Privacy Desktop Audit"]
[]
[null,"Notes on this worksheet"]
[null,"The Information Privacy Act 2009 places obligations on agencies to handle, collect, store, secure, use and disclose personal information in accordance with the privacy principles.  It also creates obligations in relation to allowing individuals to access and amendment their own personal information."]
[]
[null,"This page looks at what privacy related information was published on the reviewed agencies websites."]
[]
[null,null,null,null,null,null,null,null,"Total","Notes to assist auditor to complete this sheet"]
[null,"Does the website mention privacy","36 Yes (100%)","0 No (0%)",null,null,null,null,36]
[null,"Checks for what Privacy related information is available to the public on the Agency website"]
[null,"Does website include:"]
[null,"A link to 'Privacy' in the webpage footer","36 Yes (100%)","0 Other term (0%)","0 No (0%)","0 N/A (0%)",null,null,36,"Requirement of CUE Standard 3.0 (Consistent User Experience)."]
[null,"A link to the IP Act","35 Yes (97%)","1 No (3%)",null,null,null,null,36]
[null,"Privacy Statement","35 Yes (97%)","1 No (3%)",null,null,null,null,36]
[null,"Privacy Plan / Policy","13 Yes (36%)","23 No (64%)",null,null,null,null,36]
[null,"Information on the agency's personal information policies and procedures","30 Yes (83%)","6 No (17%)","0 N/A (0%)",null,null,null,36]
[null,"Information on how people can access their personal information (IPP6)","28 Detailed information (78%)","6 Some information (17%)","0 Link to forms (0%)","2 Mentioned (6%)","0 None (0%)",null,36,"IPP6 - Access to documents containing personal information."]
[null,"Information on how people can amend their personal information (IPP7)","27 Detailed information (75%)","5 Some information (14%)","1 Link to forms (3%)","3 Mentioned (8%)","0 None (0%)",null,36,"IPP7 - Amendment of documents containing personal information."]
[null,"The agency process for managing privacy breaches and privacy complaints","12 Detailed information (33%)","21 Some information (58%)","2 Link to general complaints process (6%)","0 Mentioned (0%)","1 None (3%)",null,36,"Includes information on right to make a privacy complaint, process for complaints and ability to refer unresolved privacy complaints to the OIC after 45 business days from date formal complaint made to the agency."]
[null,"Does Internet Privacy Statement include information on collection via email and internet","36 Yes (100%)","0 No (0%)","0 N/A (0%)",null,null,null,36]
[null,"Does the privacy webpage include a link to the Privacy Plan / Policy","12 Yes (33%)","6 No (17%)","18 N/A (50%)",null,null,null,36,"Best practice"]
[null,"What else is on the website regarding privacy","Not reported in aggregate form.",null,null,null,null,null,null,"List out what other privacy information and resources were identified on the website."]
[null,"Make a note of any issues identified with the provided information"]
[null,"Were there any issues identified with the provided privacy information","4 Yes (11%)","32 No (89%)","0 N/A (0%)",null,null,null,36,"The desktop audit is not designed for performing a thorough evaluation of the quality, completeness and currentness of privacy information provided on the agency website.  In this regard this question relates to a quick scan of the information provided and an opportunity to record any issues that might be noted.\nFor instance, this would be an opportunity to note if the privacy policy referenced out of date legislation or standards i.e. Freedom of Information Act or IS42."]
[null,"Best Practice"]
[null,"Can complaints and feedback be made anonymously","24 Yes (67%)","0 No (0%)","6 Not specified (17%)","6 N/A (17%)",null,null,36]
[null,"Are contact details provided for who (position or general contact address) the public can contact about privacy issues","35 Yes (97%)","1 No (3%)",null,null,null,null,36]
[null,"Move to 'IPP5. Personal Info Holdings' next"]

{"sheet":"IPP5. Personal Info Holdings","index":8,"n_rows":27,"n_cols":10,"rows_kept":27,"cut":false,"hidden":false,"merged":[[26,1,26,9],[20,2,20,8],[21,2,21,8],[0,0,0,2],[23,1,23,9],[17,1,17,9],[12,1,12,8],[11,1,11,9],[19,1,19,9],[5,1,5,9],[6,1,6,9],[8,1,8,9],[7,1,7,9]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Assessment of IPP5 - Providing information about documents containing personal information"]
[]
[null,"Notes on this worksheet"]
[null,"Information Privacy Principle (IPP) 5 concerns the transparency of agency actions when dealing with personal information and ensuring that individuals whom the information is about are able to exercise some measure\nof control over it. IPP5 require agencies to:\n• make people aware of what kinds of personal information they hold and why\n• tell people how they can get access to it"]
[null,"IPP 5 does not expressly require agencies to document all the personal information they hold. An agency only has to provide generic information about the types or classes of personal information held, why its held, and how it is or will be used."]
[null,"Up to date Privacy Plans are a straightforward and relatively resource efficient method of ensuring compliance with IPP5."]
[null,"Queensland Health was assessed for compliance against NPP5 and is reported in conjunction with the Hospital and Health Services sector to prevent revealing individual agency assessments."]
[]
[null,null,null,null,null,null,null,null,"Total","Notes to assist auditor to complete this sheet"]
[null,"Assessment of coverage"]
[null,"Does the agency publish information on:"]
[null,"Whether the agency has control of documents containing personal information","14 Yes (74%)","5 No (26%)","0 N/A (0%)",null,null,null,19]
[null,"The type of personal information contained in the documents","12 Yes (63%)","7 No (37%)","0 N/A (0%)",null,null,null,19]
[null,"The main purposes for which the personal information included in the documents is used","8 Yes (42%)","11 No (58%)","0 N/A (0%)",null,null,null,19]
[null,"What an individual should do to obtain access to a document containing personal information about the individual","17 Yes (89%)","2 No (11%)","0 N/A (0%)",null,null,null,19]
[null,"Issues identified"]
[null,"Were any issues identified with the provided information","3 Yes (16%)","14 No (74%)","2 N/A (11%)",null,null,null,19,"The desktop audit is not designed for performing a thorough evaluation of the quality, completeness and currentness of privacy information provided on the agency website.  In this regard this question relates to a quick scan of the information provided and an opportunity to record any issues that might be noted.\nFor instance, this would be an opportunity to note if the\npersonal information holdings had not been updated for major agency changes or were missing information relating to significant functions of the agency."]
[null,"Where is this information published"]
[null,"Document name and version","Not reported in aggregate form."]
[null,"Link to information","Not reported in aggregate form."]
[null,"Date document last released / updated","Earliest:\n1/02/2010 ","Most recent:\n13/12/2013 "]
[null,"Overall compliance"]
[null,"Overall, how easy was it to access information on personal information holdings","13 Easy to find (68%)","0 Difficult to find (0%)","1 Search required (5%)","5 None found (26%)",null,null,19]
[null,"Overall, is agency IPP5 compliant?","2 Well managed (11%)","6 Compliant (32%)","5 In progress (26%)","1 Limited progress (5%)","3 Negligible (16%)","2 Not published (11%)",19,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Personal information holdings is published but is missing significant information or has major issues\nLimited progress -  Limited information on personal information holdings provided\nNegligible - Mention of personal information but no further information\nNot published - No identifiable information on personal information holdings was located on the agency website"]
[null,"Move to 'NPP5. Personal Info Holdings' next"]

{"sheet":"NPP5. Personal Info Holdings","index":9,"n_rows":29,"n_cols":10,"rows_kept":29,"cut":false,"hidden":false,"merged":[[28,1,28,9],[22,2,22,8],[23,2,23,8],[24,2,24,8],[0,0,0,2],[25,1,25,9],[19,1,19,9],[12,1,12,8],[11,1,11,9],[21,1,21,9],[5,1,5,9],[6,1,6,9],[7,1,7,9],[8,1,8,9]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Assessment of NPP5 - Openness"]
[]
[null,"Notes on this worksheet"]
[null,"National Privacy Principle (NPP) 5 concerns the transparency of agency actions when dealing with personal information and ensuring that individuals whom the information is about are able to exercise some measure  of control over it. NPP5 requires agencies to:\n• make people aware of what kinds of personal information they hold and why\nIt is best practice to also tell people how they can get access to it\nof control over it. NPP5 requires agencies to make people aware of what kinds of personal information they hold and why.  It is best practice to also tell people how they can get access to personal information."]
[null,"NPP 5 does not expressly require agencies to document all the personal information they hold. An agency only has to provide generic information about the types or classes of personal information held, why it is held, and how it is or will be used."]
[null,"Up to date Privacy Plans are a straightforward and relatively resource efficient method of ensuring compliance with NPP5."]
[null,"Queensland Health was assessed for compliance against NPP5 and is reported in conjunction with the Hospital and Health Services sector to prevent revealing individual agency assessments."]
[]
[null,null,null,null,null,null,null,null,"Total","Notes to assist auditor to complete this sheet"]
[null,"Assessment of coverage"]
[null,"Does the agency publish information on:"]
[null,"The type of personal information contained in the documents","17 Yes (100%)","0 No (0%)","0 N/A (0%)",null,null,null,17]
[null,"The main purposes for which the personal information included in the documents is used","17 Yes (100%)","0 No (0%)","0 N/A (0%)",null,null,null,17]
[null,"How it collects personal information","17 Yes (100%)","0 No (0%)","0 N/A (0%)",null,null,null,17]
[null,"How it holds / stores personal information","17 Yes (100%)","0 No (0%)","0 N/A (0%)",null,null,null,17]
[null,"How it uses personal information","17 Yes (100%)","0 No (0%)","0 N/A (0%)",null,null,null,17]
[null,"How it discloses personal information","17 Yes (100%)","0 No (0%)","0 N/A (0%)",null,null,null,17]
[null,"Issues identified"]
[null,"Were any issues identified with the provided information","0 Yes (0%)","17 No (100%)","0 N/A (0%)",null,null,null,17,"The desktop audit is not designed for performing a thorough evaluation of the quality, completeness and currentness of privacy information provided on the agency website.  In this regard this question relates to a quick scan of the information provided and an opportunity to record any issues that might be noted.\nFor instance, this would be an opportunity to note if the\npersonal information holdings had not been updated for major agency changes or were missing information relating to significant functions of the agency."]
[null,"Where is this information published"]
[null,"Document name and version","Not reported in aggregate form."]
[null,"Link to information","Not reported in aggregate form."]
[null,"Date document last released / updated","Not reported in aggregate form."]
[null,"Overall compliance"]
[null,"Overall, how easy was it to access information on personal information holdings","17 Easy to find (100%)","0 Difficult to find (0%)","0 Search required (0%)","0 None found (0%)",null,null,17]
[null,"Overall, is agency NPP5 compliant?","0 Well managed (0%)","17 Compliant (100%)","0 In progress (0%)","0 Limited progress (0%)","0 Negligible (0%)","0 Not published (0%)",17,"Well managed – Compliant and either broad or innovative application of the legislative principles\nCompliant – Compliant with only minor technical non–compliances if any\nIn progress - Personal information holdings is published but is missing significant information or has major issues\nLimited progress - Limited information on personal information holdings provided\nNegligible - Mention of personal information but no further information\nNot published - No identifiable information on personal information holdings was located on the agency website"]
[null,"Move to 'IPP2. Forms Assessment' next"]

{"sheet":"IPP2. Forms Assessment","index":10,"n_rows":28,"n_cols":25,"rows_kept":28,"cut":false,"hidden":false,"merged":[[0,0,0,1],[0,6,0,10],[4,1,4,8],[5,1,5,8],[6,1,6,8],[27,1,27,8],[19,3,25,6],[19,1,25,1],[7,1,7,8],[8,1,8,8],[10,20,10,24],[10,1,11,1],[10,2,11,2],[10,9,10,11],[10,12,11,12],[10,13,10,14],[10,3,11,3],[10,5,11,5],[10,6,11,6],[10,8,11,8],[10,4,11,4]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Forms - Detailed assessment for compliance with Privacy Principles (focus on IPP2 compliance)"]
[]
[null,"Notes on this worksheet"]
[null,"Whenever an agency invites the provision of information, by completion of a form, Information Privacy Principle (IPP) 2, requires that the agency takes all reasonable steps to advise the individual of -\n• the purpose of the collection, \n• any law that might authorise or require the collection, and \n• anyone who would usually receive the information in turn, either first or second hand.\nThis information is termed a ‘collection notice’.  Although not required under IPP 2, good practice would be to advise the individual if the information was routinely kept confidential and secure."]
[null,"Each website was searched and a sample of forms selected. Where possible a range of different forms from different areas of the organisation, relating to different matters were selected."]
[null,"This audit checked compliance of the forms against some of the requirements in IPP1, IPP2, IPP8, IPP10 and IPP11."]
[null,"Queensland Health was assessed for compliance against NPP1 and individual compliance is reported in conjunction with the Hospital and Health Services sector to prevent revealing individual agency assessments."]
[]
[null,"Number of forms assessed","Number of forms including a form Version and/or\nRelease Date","Does the form collect personal information of an individual","Does the form include a 'collection notice'","Purpose of collection","Is purpose of collection clear from the form","IPP10  & 11","Is the collection of personal information authorised or required by law","If required or authorised by law",null,null,"Is it the agency's usual practice to disclose the personal information (of the type collected) to another entity","If usual to disclose",null,"IPP2","IPP1","IPP1","IPP1","IPP8","Best Practice"]
[null,null,null,null,null,null,null,"Is the purpose (ie proposed use and disclosure) appropriate",null,"Is the individual made aware of  the fact the collection is authorised or required under a law ","Name of the law","Is the law specified",null,"Who is it disclosed to","Is the identity of who it is disclosed to clear","Compliant","Is the information collected necessary to fulfil the purpose or directly related to fulfilling the purpose","Is  individual's identification with equality of employment opportunity (EEO) target groups (indigenous, first language, disability, gender, etc) optional or only requested when strictly required","Is the amount of personal information collected no more than is necessary (based on stated purpose)","If form is electronic, does it have appropriate validation of input data","Is the identity of agency clear from the form","Is how to contact the agency included on the form","Can individual select their preferred contact method and with other contact details optional \n(where possible)","Is only the least required personal information mandatory","Mandatory / optional fields are clearly indicated"]
[null,169,"108 Yes (64%)","169 Yes (100%)","111 On form (66%)","Not reported in aggregate form.","168 Yes (99%)","153 Yes (91%)","92 Yes (54%)","88 Yes (93%)","Not reported in aggregate form.","88 Yes (93%)","80 Yes (47%)","Not reported in aggregate form.","58 Yes (67%)","142 Compliant (84%)","165 Yes (98%)","54 Yes (32%)","162 Yes (96%)","32 Yes (19%)","139 Yes (89%)","124 Yes (79%)","45 Yes (29%)","146 Yes (93%)","72 Yes (46%)"]
[null,null,"61 No (36%)","0 No (0%)","3 On page with form (2%)",null,"1 No (1%)","1 No (1%)","50 No (30%)","3 No (3%)",null,"3 No (3%)","42 No (25%)",null,"28 No (32%)","26 Partial (15%)","4 No (2%)","2 No (1%)","7 No (4%)","1 No (1%)","18 No (11%)","33 No (21%)","73 No (46%)","11 No (7%)","67 No (43%)"]
[null,null,null,null,"22 Link to global notice (13%)",null,null,"15 Unknown (9%)","27 Unknown (16%)","4 N/A (4%)",null,"4 N/A (4%)","47 Unknown (28%)",null,"1 N/A (1%)","1 No (1%)",null,"113 N/A (67%)",null,"136 N/A (80%)",null,null,"39 N/A (25%)",null,"18 N/A (11%)"]
[null,null,null,null,"33 None (20%)",null,null,null,null,null,null,null,null,null,null,"0 NA (0%)"]
[null,null,null,null,"0 N/A (0%)"]
[null,"Total (note some items have a lower total, as the question relates to an issue that did not apply to all forms or were best practice items which were not assessed for all forms.)",169,169,169,null,169,169,169,95,null,95,169,null,87,169,169,169,169,169,157,157,157,157,157]
[]
[null,"Overall, compliance of agency forms with IPP2","1 Well managed (5%)","Well managed - Forms reviewed all compliant and show examples of either broad or innovative application of the legislative principles\nCompliant - Forms reviewed all compliant with only minor technical non-compliances if any\nIn progress - Forms vary in compliance with some forms having major issues\nLimited progress - Few forms have information on collection and use\nNegligible - Agency forms have minimal IPP2 information\nNo - No identifiable IPP2 information was located on the agency forms"]
[null,null,"9 Compliant (47%)"]
[null,null,"9 In progress (47%)"]
[null,null,"0 Limited progress (0%)"]
[null,null,"0 Negligible (0%)"]
[null,null,"0 No (0%)"]
[null,null,"19 Total"]
[]
[null,"Move to 'NPP1. Forms Assessment' next"]

{"sheet":"NPP1. Forms Assessment","index":11,"n_rows":30,"n_cols":27,"rows_kept":30,"cut":false,"hidden":false,"merged":[[8,1,8,8],[29,1,29,11],[12,3,13,3],[12,8,13,8],[12,9,13,9],[12,11,13,11],[12,5,13,5],[12,6,13,6],[21,3,27,7],[21,1,27,1],[0,0,0,1],[0,7,0,11],[12,18,13,18],[12,23,12,26],[12,12,12,14],[12,15,13,15],[12,16,12,17],[10,1,10,9],[12,7,13,7],[12,1,13,1],[12,2,13,2],[12,4,13,4],[4,1,4,8],[5,1,5,8],[6,1,6,8],[7,1,7,8]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Forms - Detailed assessment for compliance with Privacy Principles (focus on NPP1 compliance)"]
[]
[null,"Notes on this worksheet"]
[null,"Whenever Queensland Health invites the provision of personal information, by completion of a form, National Privacy Principle (NPP) 1, requires that the agency takes all reasonable steps to advise the individual of -\n• the identity of the department and how to contact it\n• the fact he or she is able to gain access to the information\n• the purpose of the collection, \n• any law that might authorise or require the collection,\n• anyone who would usually receive the information in turn, either first or second hand, and\n• the main consequences, if any, for the individual if all or part of the information is not provided.\nThis information is termed a ‘collection notice’.  Although not required under NPP1, good practice would be to advise the individual if the information was routinely kept confidential and secure."]
[null,"Each website was searched and a sample of forms selected. Where possible a range of different forms from different areas of the organisation, relating to different matters were selected."]
[null,"This audit checked compliance of the forms against some of the requirements in NPP1, NPP3, NPP8 and NPP9."]
[null,"Queensland Health was assessed for compliance against NPP1 and individual compliance is reported in conjunction with the Hospital and Health Services sector to prevent revealing individual agency assessments."]
[]
[null,"1 When personal information is collected from that individual you must supply a collection notice unless section 1(5)(a) and (b) applies ie except to the extent that making the individual aware of the matters would pose a series threat to the life, health or welfare of an individual or (section 9 (1)(e) ) the information is a family or social medical history or other relevant medical history about any individual collected for the purpose of providing a health service. "]
[]
[null,"Number of forms assessed","Form Version and/or\nRelease Date","Does the form collect personal information of an individual","Does the form include a 'collection notice'","Is the identity of agency clear from the form","Is how to contact the agency included on the form","Does the form include notice that individual can gain access to the information","Purpose of collection","Is purpose of collection clear from the form","NPP1","Is the collection of personal information authorised or required by law","If required or authorised by law",null,null,"Is it the agency's usual practice to disclose the personal information (of the type collected) to another entity","If usual to disclose",null,"Is the main consequences, if any, of not providing the information clear","NPP1","NPP8","NPP9","NPP3","Best Practice"]
[null,null,null,null,null,null,null,null,null,null,"Is the purpose (ie proposed use and disclosure) appropriate",null,"Is the individual made aware of  the fact the collection is authorised or required under a law ","Name of the law","Is the law specified",null,"Who is it disclosed to","Is the identity of who it is disclosed to clear",null,"Compliant","Can the individual be anonymous (unless unlawful or impractical)","Is sensitive information (race or ethnicity, political opinions or association, religion, union membership, sexual preference or practices, criminal record) optional or only requested when required by law or other NPP9 exemption","If form is electronic, does it have appropriate validation of input data","Is the amount of personal information collected no more than is necessary for the stated purpose","Can individual select their preferred contact method with other contact details optional \n(where possible)","Is only the least required personal information mandatory","Mandatory / optional fields are clearly indicated"]
[null,30,"16 Yes (53%)","29 Yes (97%)","11 On form (38%)","29 Yes (100%)","26 Yes (90%)","7 Yes (24%)","Not reported in aggregate form.","29 Yes (100%)","29 Yes (100%)","5 Yes (17%)","5 Yes (71%)","Not reported in aggregate form.","4 Yes (57%)","6 Yes (21%)","Not reported in aggregate form.","6 Yes (60%)","19 Yes (83%)","7 Compliant (23%)","8 Yes (28%)","6 Yes (21%)","9 Yes (31%)","28 Yes (97%)","6 Yes (21%)","28 Yes (97%)","9 Yes (31%)"]
[null,null,"14 No (47%)","1 No (3%)","2 On page with form (7%)","0 No (0%)","3 No (10%)","22 No (76%)",null,"0 No (0%)","0 No (0%)","17 No (59%)","0 No (0%)",null,"1 No (14%)","16 No (55%)",null,"0 No (0%)","1 No (4%)","22 Partial (73%)","2 No (7%)","2 No (7%)","1 No (3%)","1 No (3%)","5 No (17%)","1 No (3%)","3 No (10%)"]
[null,null,null,null,"3 Link to global notice (10%)",null,null,null,null,null,"0 Unknown (0%)","7 Unknown (24%)","2 N/A (29%)",null,"2 N/A (29%)","7 Unknown (24%)",null,"4 N/A (40%)","3 Unknown (13%)","0 No (0%)","19 N/A (66%)","21 N/A (72%)","19 N/A (66%)","0 N/A (0%)","18 N/A (62%)",null,"17 N/A (59%)"]
[null,null,null,null,"13 None (45%)",null,null,null,null,null,null,null,null,null,null,null,null,null,null,"1 N/A (3%)"]
[null,null,null,null,"0 N/A (0%)"]
[null,"Total (note some items have a lower total, as the question relates to an issue that did not apply to all forms or were best practice items which were not assessed for all forms.)",30,30,29,29,29,29,null,29,29,29,7,null,7,29,null,10,23,31,29,29,29,29,29,29,29]
[]
[null,"Overall, compliance of agency forms with NPP1","0 Well managed (0%)","Well managed - Forms reviewed all compliant and show examples of either broad or innovative application of the legislative principles\nCompliant - Forms reviewed all compliant with only minor technical non-compliances if any\nIn progress - Forms vary in compliance with some forms having major issues\nLimited progress - Few forms have information on collection and use\nNegligible - Agency forms have minimal IPP2 information\nNo - No identifiable IPP2 information was located on the agency forms"]
[null,null,"1 Compliant (6%)"]
[null,null,"12 In progress (71%)"]
[null,null,"0 Limited progress (0%)"]
[null,null,"0 Negligible (0%)"]
[null,null,"4 No (24%)"]
[null,null,"17 Total"]
[]
[null,"Move to 'IPP1-NPP1. Email Assessment' next"]

{"sheet":"IPP2-NPP1. Email Assessment","index":12,"n_rows":26,"n_cols":8,"rows_kept":26,"cut":false,"hidden":false,"merged":[[25,1,25,7],[0,0,0,3],[0,6,0,7],[4,1,4,7],[5,1,5,7],[6,1,6,7],[7,1,7,7],[8,1,8,7],[17,1,23,1],[17,3,23,6]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Email Contact Addresses - Detailed assessment for compliance with Privacy Principles"]
[]
[null,"Notes on this worksheet"]
[null,"Whenever an agency obtains personal information electronically, through an email to an agency contact email facility, Information Privacy Principle (IPP) 2 and National Privacy Principle (NPP) 1, requires that the agency takes all reasonable steps to provide a collection notice as that for a form."]
[null,"Each website was searched and sample of email contact addresses selected.  Each sampled email contact addresses was assessed to see if they had collection notices.  "]
[null,"An email contact has a compliant collection notice if it either has an individual collection notice that is compliant (best practice) or the webpage containing the email address has a link to a global privacy notice which contains information on collection via email (information entered on the worksheet 'General Privacy')."]
[null,"If an agency provides a way for people to send it specific information, which may include personal information, and invites them to do so then information provided in response is not unsolicited information."]
[]
[null,"Number of email links reviewed","Email Address","Page Address","Contained individual privacy notice","Was individual privacy notice compliant","Link to global privacy notice","Overall compliance"]
[null,255,"Not reported in aggregate form.","Not reported in aggregate form.","10 Yes (4%)","8 Compliant (80%)","246 Yes (96%)","250 Compliant (98%)"]
[null,null,null,null,"245 No (96%)","2 Partial (20%)","9 No (4%)","1 Partial (0%)"]
[null,null,null,null,null,"0 No (0%)",null,"4 No (2%)"]
[null,null,null,null,null,"0 N/A (0%)",null,"0 N/A (0%)"]
[null,"Total",null,null,255,10,255,255]
[]
[null,"Overall, compliance of agency email contacts with IPP2/NPP1","0 Well managed (0%)","Well managed - Email contacts reviewed all have compliant individual collection notices\nCompliant - Email contacts reviewed all have access to either an individual collection notice or a global notice\nIn progress - Majority of email contacts have some form of collection notice\nLimited progress - Few email contacts have information on collection and use\nNegligible - Global privacy statement not available from pages with email contacts and has minimal IPP2 information\nNo - No identifiable IPP2 information was located regarding collection by email"]
[null,null,"33 Compliant (92%)"]
[null,null,"1 In progress (3%)"]
[null,null,"0 Limited progress (0%)"]
[null,null,"0 Negligible (0%)"]
[null,null,"2 No (6%)"]
[null,null,"36 Total"]
[]
[null,"Move to 'Other agency websites' next"]

{"sheet":"Other agency websites","index":13,"n_rows":29,"n_cols":9,"rows_kept":29,"cut":false,"hidden":false,"merged":[[0,0,0,6],[28,1,28,8],[4,1,4,8],[5,1,5,8],[6,1,6,8],[7,1,7,8],[19,3,26,6],[19,1,26,1],[8,1,8,8]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"Agency Websites Review - Scan of additional websites managed by the agency"]
[]
[null,"Notes on this worksheet"]
[null,"Some agencies maintain multiple websites geared towards different audiences, or for different service areas.  It is important that users of government services are able to access correct and up to date information on right to information and privacy through all websites of the agency.  This refers only to websites of the agency under review, and not websites for related agencies, for example, NOT websites for related statutory authorities or agencies for which the agency under review is a parent agency."]
[null,"This worksheet provides an assessment of the websites identified during the review and whether they enabled users to locate basic information on Right to Information and Privacy.  "]
[null,"Best practice would be that each website would link back to the agency's main right to information and privacy pages.  This approach provides consistent information to agency clients and reduces the chance that information on individual agency websites becomes out of date or inconsistent with current agency practice.  This would also enable users of the website to identify which agency should be contacted when seeking information or to lodge a formal RTI or IP application."]
[null,"Many websites identified were not assessable as they no longer exist, redirect the user to the main website or are operated by independent entity."]
[]
[null,"Number of possible websites reviewed","Is the agency responsible for the website clearly indicated\n","Is a contact provided","'Right to Information' and 'Privacy' in website footer","How easy is it to locate information on right to information","What is on the website regarding right to information","How easy is it to locate information on Privacy","What is on the website regarding Privacy"]
[null,97,"19 Easy to find (58%)","30 Easy to find (91%)","22 Both (67%)","2 Front page (6%)","8 Link to main agency RTI page (24%)","0 Front page (0%)","11 Link to main agency Privacy page (33%)"]
[null,null,"4 Locatable (12%)","1 Locatable (3%)","0 RTI only (0%)","21 In footer (64%)","5 Separate RTI page (15%)","32 In footer (97%)","12 Separate Privacy page (36%)"]
[null,null,"10 No (30%)","2 No (6%)","10 Privacy only (30%)","0 Easy to find (0%)","11 Link to external RTI resource (33%)","0 Easy to find (0%)","9 Link to external privacy resource (27%)"]
[null,null,null,null,"0 Different terms (0%)","1 Difficult to find (3%)","0 Other information on RTI (0%)","0 Difficult to find (0%)","0 Other information on privacy (0%)"]
[null,null,null,null,"1 Neither (3%)","1 Search required (3%)","1 Mentioned but no information (3%)","0 Search required (0%)","0 Mentioned but no information (0%)"]
[null,null,null,null,null,"8 None found (24%)","8 No mention of RTI (24%)","1 None found (3%)","1 No mention of privacy (3%)"]
[null,"Total",33,33,33,33,33,33,33]
[]
[null,"Overall, compliance of other agency websites with RTI Act","2 Well managed (6%)","Well managed - The other agency websites reviewed are all compliant and have either broad or innovative application of the legislative principles\nCompliant - The other agency websites reviewed are all compliant with only minor technical non-compliances if any\nIn progress - Other agency websites vary in compliance with some websites having major issues\nLimited progress - Few other agency websites have information on RTI and privacy\nNegligible - Other agency websites have minimal RTI and privacy information\nNon compliant - Other agency websites have no RTI and privacy information or links to main agency website\nSingle website - Agency only maintains a single website"]
[null,null,"5 Compliant (14%)"]
[null,null,"6 In progress (17%)"]
[null,null,"1 Limited progress (3%)"]
[null,null,"0 Negligible (0%)"]
[null,null,"0 Non compliant (0%)"]
[null,null,"21 Single website (58%)"]
[null,null,"36 Total"]
[]
[null,"Move to 'Website Issues' next"]

{"sheet":"Website Issues","index":14,"n_rows":16,"n_cols":31,"rows_kept":16,"cut":false,"hidden":false,"merged":[[0,0,0,3],[5,1,5,5],[6,1,6,5],[17,1,17,5],[8,1,8,5]]}
["Click here to get a list of worksheets and go quickly to another worksheet",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Menu"]
[]
[null,"Website Content - Issues"]
[]
[null,"Notes on this worksheet"]
[null,"This worksheet provided an opportunity to list issues with missing information, broken and missing links and out of date or inaccurate information in the agency website in an easily reportable format."]
[]
[]
[null,"Issues Identified"]
[null,"Number of issues Identified","Area of website","Issue type","Description","Link"]
[null,72,"3 RTI page (4%)","60 Broken link (83%)","Not reported in aggregate form.","Not reported in aggregate form."]
[null,null,"59 Publication Scheme (82%)","2 Missing link (3%)"]
[null,null,"6 Disclosure Log (8%)","10 Out of date (14%)"]
[null,null,"1 Privacy page (1%)","0 Incorrect information (0%)"]
[null,null,"3 General website (4%)"]
[null,"Total",72,72]

{"sheet":"References","index":15,"n_rows":48,"n_cols":3,"rows_kept":48,"cut":false,"hidden":false,"merged":[[32,2,32,9],[35,2,35,9],[10,2,10,9],[11,2,11,9],[12,2,12,9],[15,2,15,9],[16,2,16,9],[0,0,0,4],[4,1,4,9],[5,1,5,9],[6,1,6,9],[9,2,9,9],[47,2,47,9],[17,2,17,9],[44,2,44,9],[46,2,46,9],[18,2,18,9],[19,2,19,9],[45,2,45,9],[40,2,40,9],[22,2,22,9],[38,2,38,9],[39,2,39,9],[23,2,23,9],[24,2,24,9],[27,2,27,9],[30,2,30,9],[31,2,31,9]]}
["Click here to get a list of worksheets and go quickly to another worksheet"]
[]
[null,"References and source documents for Desktop Audit"]
[]
[null,"Notes on using this worksheet"]
[null,"This worksheet provides a complete list of the publicly available reference and source documents referenced and used during the desktop audit."]
[]
[]
[null,"Legislation"]
[null,null,"Right to Information Act 2009"]
[null,null,"Information Privacy Act 2009"]
[null,null,"Right to Information Regulation 2009"]
[null,null,"Information Privacy Regulation 2009"]
[]
[null,"Guidelines"]
[null,null,"Ministerial Guidelines - Operation of Publication Schemes and Disclosure Logs - February 2013"]
[null,null,"Ministerial Guidelines - Brisbane City Council Publication Scheme - information of or about the Establishment and Coordination Committee"]
[null,null,"(Note: The requirements of this guideline are not included in the desktop audit as it is specific to a single agency.)"]
[null,null,"Department of the Premier and Cabinet - Right to Information Publication Schemes, Publishing requirements and guidelines for agency websites"]
[null,null,"(Not available online, please contact the Department of the Premier and Cabinet or the Office of the Information Commissioner for a copy)"]
[]
[null,"Reports"]
[" ",null,"RTI/IP and Freedom of Information Annual Reports 1992-93 to 2010-11"]
[null,null,"RTI/IP and Freedom of Information Annual Reports 2009-10 to 2011-12"]
[null,null,"Office of the Information Commissioner Annual Reports"]
[]
[null,"Government Portal to Right to Information"]
[null,null,"www.rti.qld.gov.au"]
[]
[null,"Approved Application Forms"]
[null,null,"Online Right to Information Application Form"]
[null,null,"Right to Information and Information Privacy Access Application Form"]
[null,null,"Information Privacy Personal Information Amendment Application"]
[]
[null,"Desktop Audit Parliamentary Committee Reports"]
[null,null,"Desktop Audit Reports"]
[]
[null,"Right to Information and Information Privacy Agency Electronic Audit"]
[null,null,"Electronic Audit Questions"]
[null,null,"Parliamentary Committee Report - 2013 Right to Information and Information Privacy Electronic Audit"]
[null,null,"Parliamentary Committee Report - Agency Progress on Right to Information Reforms 2010-11"]
[]
[]
[null,"Other references"]
[null,null,"CUE 3.0 (Consistent User Experience) Standard "]
[null,null,"Queensland Government Chief Procurement Office, Procurement Guidelines, Contract Disclosure Guidelines"]
[null,null,"Office of the Information Commissioner"]
[null,null,"Annual report requirements for Queensland Government agencies - Requirements for the 2012-2013 reporting period (March 2013)"]

{"sheet":"Menu","index":16,"n_rows":37,"n_cols":3,"rows_kept":37,"cut":false,"hidden":false,"merged":[]}
[]
[]
[]
[]
[]
[]
[null,"Desktop audit testing program"]
[]
[null,"Worksheet","Description"]
[]
[null,"Introduction","Overview of tool and general instructions on use"]
[]
[null,"RTI page","Assessment of Right to Information page and associated information"]
[]
[null,"Publication Scheme","Assessment of publication scheme and details of issues identified, audit of general requirements for publication schemes"]
[null,"Details Publication Scheme","Audit of information contained on publication scheme"]
[]
[null,"Open data","Assessment of publication of open data strategy and required open data sets and number of issues identified"]
[null,"Open data sets","Audit of open data sets published against agency open data strategy"]
[]
[null,"Disclosure Log","Assessment of disclosure log and details of issues identified, audit of general requirements for disclosure logs"]
[]
[null,"General Privacy"]
[null,"IPP5. Personal Info Holdings","Assessment of compliance with IPP5 (Providing information about documents containing personal information)"]
[null,"NPP5. Personal Info Holdings","Assessment of compliance with NPP5 (Openness)"]
[null,"IPP2. Forms Assessment","Assessment of compliance with IPP2 (collection notices)"]
[null,"NPP1. Forms Assessment","Assessment of compliance with NPP1 (collection notices)"]
[null,"IPP2-NPP1. Email Assessment","Assessment of compliance with IPP2/NPP1 (collection notices)"]
[]
[null,"Other agency websites","Scan of additional websites managed by the agency"]
[]
[null,"Website Issues","Number of missing information, broken and missing links and out of date or inaccurate information in the agency website"]
[]
[null,"References","Provides a list of all external publicly available references that may be used in completing the desktop audit"]
[null,"Menu","Provide a list of all worksheets and a link to each worksheet"]
[]
["© Office of the Information Commissioner 2014"]